Supply, Delivery and Installation of Generator Tender, Sudan - 35113350

Procurement Summary

Country : Sudan

Summary : Supply, Delivery and Installation of Generator

Deadline : 08 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35113350

Document Ref. No. : RFQ/KRT/DDR/19/002

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS DEVELOPMENT PROGRAMME
Attn : Mona Ibrahim Procurement Associate Procurement Unit, DDR office House No. 98, Block No. 10, Rihad Mashtal St. Khartoum, Tel : +249 0155773032
Sudan
Email :sudanddr.bids@undp.org

Tender Details

Quotation are invited for Supply, Delivery and Installation of 45 KVA Generator for UNDP C2SP Blue Nile Office.

Dear Sir / Madam:
We kindly request you to submit your quotation for the “Supply, Delivery and Installation of 45 KVA Generator for UNDP C2SP Blue Nile office” as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2, 3 and 4. Bidders who are registered on the e-Tendering will be able to download the complete bidding documents from the e-Tendering website at:
https://etendering.partneragencies.org
Event ID: SDN10- 0000004132
Also, a full set of RFQ (soft copy) can also be obtained free of charge from: UNDP Procurement Unit, DDR office House No. 98, Block No. 10, Rihad Mashtal St. Khartoum,
SUDAN
The default mode of submission is eTendering. Documents should be submitted on or before the deadline August 8, 2019, 14: 00 Hours (GMT +2), hard copy submission including same bid submission in CD or flash disk to the following address:
https://etendering.partneragencies.org
Event ID: SDN10- 0000004132
However, bidders who do not have access to internet may submit their offer through the
following:
“Procurement BID BOX” at House No. 7, Block No. 5, Gama’a Avenue, Khartoum, SUDAN
In case your company is not registered in the e-Tendering Module, please use the following temporary
username and password to register your company/firm:
Username: event.guest
Password: why2change
…………..and follow the registration steps as specified in the system user guide.
You are kindly requested to indicate whether your company intends to submit a Proposal by clicking
on “Accept Invitation

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. When submitting your quotation, kindly ensure that they are signed and in the PDF format, and free from any virus or corrupted files.
For any further enquiries, please send it to the following email 72 hours before closure date: sudanddr.bids@undp.org [DO NOT USE THESE EMAILS FOR THE SUBMISSION OF YOUR OFFERS].
Offers submitted through fax will be rejected.
Please take note of the following requirements and conditions pertaining to the supply of the above mentioned good/s

Delivery Terms
[INCOTERMS 2010]
DDP
UNDP office -Eldmazin Town Blue Nile State
Customs clearance, if needed,
shall be done by:
Will be the responsibility of the supplier
Exact Address/es of Delivery
Location/s (identify all, if multiple)
UNDP office -Eldmazin Town –Eldamazin Locality-Blue Nile
State. Sudan
The Name of the recipient information will be shared with
selected supplier.
Latest Expected Delivery Date and
Time (if delivery time exceeds this,
quote may be rejected by UNDP)
All items shall be delivered to all locations within 21
calendar days from PO acknowledgement of receipt.
Work Implementation plan
? Required
Provide detailed and stamped construction Work Schedule,
(Gantt Chart) or any other form of timeline for the work
implementation plan.
Packing Requirements ? As per standard: up to the Contractor to ensure equipment
supplied are intact/not tempered with. Damaged items will
not be received and should be replaced with a new one of the
same specifications.
Mode of Transport
? Any mode: up to the contractor to decide so long as the
equipment timeline is met
Preferred
Currency of Quotationi
? Local Currency (SDG); or
? USD;
? Bank account in US$ is to be provided, if quoted in
US$
? Option of currency selection is left at the discretion
of bidder
? Bidders are free to choose the currency of bid (USD
or SDG). The currency of bid will be the currency of
contract. It is up to the bidders to manage the cash
withdrawal from their own bank.
Page 4 of 47
Currency Conversion: The UN Rate of exchange applicable on
the last day of bid closure shall apply.
Pre-Bid Meeting ? N/A
Quotation /Bid Price Must be Exclusive of VAT
After-sales services required 1. All items shall include 12 months’ warranty on defect
liability
2. The defective items shall be repaired or replaced at
supplier’s cost.
Deadline for the Submission of
Quotation
Thursday, 08 August, 2019 not later than 14: 00 Hours (+2
GMT)
Documents to be submitted
? Duly Accomplished (signed and stamped) Form as provided
in Annexes 1 and 2, and in accordance with the list of
requirements in Annex 1;
? Construction Work Schedule for the project (Three months
Duration);
? List of Construction Equipment possessed by the Company;
? Written Self-Declaration of not being included in the UN
Security Council 1267/1989 list, UN Procurement Division
? Joint Venture (JV) Certificate, if the Company wants to work
under JV
? Company Profile, which should not exceed fifteen (15)
pages, including printed brochures and product catalogues
relevant to the goods/services being procured.
? Certificate of Registration of the business, including Articles
of Incorporation, or equivalent document if Bidder is not a
corporation.
? Properly filled-in Priced BOQs in as per the format provided
with company stamp and signature.
? List and value of projects performed for the last 5 years plus
client’s contact details who may be contacted for further
information on those contracts.
? List and value of ongoing projects with completion ratio.Period of Validity of Quotes
starting the Submission Date
60 days
In exceptional circumstances, UNDP may request the Vendor
to extend the validity of the Quotation beyond what has been
initially indicated in this RFQ. The Proposal shall then confirm
the extension in writing, without any modification whatsoever
on the Quotation.
Partial Quotes Not Permitted
Payment Terms
100% upon completion of the delivery of items and
certification by the UNDP that the supplied items meet the
PO specifications.
Page 5 of 47
Liquidated Damages ? Will be imposed under the following conditions:
Percentage of contract price per day of delay: 0.7%
Max. no. of days of delay: 14 days
Next course of action: May lead to contract termination at the
discretion of UNDP when liquidated damage amount reaches
10% of contract value for 14 days of delay whichever comes
first
Evaluation Criteria
[check as many as applicable] ? Full compliance of Bid to the Technical requirements and
BOQ, lowest priced Bid and Vendor is eligible;
? Minimum 2 projects with similar contract value
successfully completed as Main Contractor over the past 5
years;
? Acceptable Delivery Schedule (3 months Duration or less);
? Compliance with the works completion deadline set by
UNDP 21 calendar days;
? Relevance and efficiency of List of the Machinery and
equipment owned by bidder/and Proposed for the
Contract execution.
Full acceptance of the Contract General Terms and Conditions.
UNDP will award to: One Supplier/Bidder
Award to the lowest price/technically responsive offer
Type of Contract to be Signed ? Contract for Civil Works (see attached Annex 4 with GT&C)
? Purchase Order
Special conditions of Contract ? Cancellation of PO/Contract if the delivery of items is
delayed beyond 10 days from the 21days of delivery time
indicated in the RFQ totaling delay beyond 31 days after
availing the approved PO to the selected vendor;
? If Joint Venture (JV) of companies is the entity submitting
the Quotation, it must produce the legally registered JV before
the signature of the Contract/approval of PO, failing which
UNDP may decline to award the Contract at its own discretion.
Conditions for Release of Payment ? Written Acceptance of Goods based on full compliance with
RFQ requirements. Acceptance of the quality of delivered
goods, that meet the installation and finishing specification
Page 6 of 47
Annexes to this RFQ ? Specifications of the Goods/ Works/ services Required
(Annex 1)
? Form for Submission of Quotation (Annex 2)
? Drawings (Annex 3)
? Sample Civil works contract and General Terms and
Conditions for civil works (Annex 4).
Non-acceptance of the terms of the General Terms and
Conditions (GTC) shall be grounds for disqualification from this
procurement process.
Disclaimer Clause UNDP is not responsible for accepting any bid from any
supplier at any time, full bid or part of it without assigning
reason whatsoever.
Quantity Variation UNDP reserves the right to request the selected contractor to
deliver additional equipment or accessories up to 25% of
contract /PO value with the same unit rate as that of the
original Quotation (Offer) in case where additional equipment
may be necessary to successfully complete the projectContact Person for Inquiries
(Written inquiries only)
Mona Ibrahim
Procurement Associate
Tel+249 0155773032, Email: sudanddr.bids@undp.org
Any delay in UNDP’s response shall be not used as a reason
for extending the deadline for submission, unless UNDP
determines that such an extension is necessary and
communicates a new deadline to the Proposers
Post qualification Actions At the discretion of UNDP, it may conduct the post
qualification actions using one or more; or all of the actions
indicated below: if necessary:
? Verification of accuracy, correctness and authenticity of the
information provided by the bidder on the legal, technical and
financial documents submitted;
? Inquiry and reference checking with previous entities with
jurisdiction on the bidder, or any other entity that may have
done business with the bidder;
? Inquiry and reference checking with other previous clients
on the quality of performance on ongoing or previous
contracts completed;
? Visits to the previously supplied projects for other clients;
? Ocular Inspection of current Office, equipment possessed.
Page 7 of 47
Other Information Related to the
RFQ
? Bidders willing

Documents

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