Supply Chain Technical Advisor Tender in Gambia - 24834932

Procurement Summary

Country: Gambia

Summary: Supply Chain Technical Advisor

Deadline: 20 Jul 2018

Posting Date: 11 Jul 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 24834932

Document Ref. No.: TGF-18-051

Competition: ICB

Financier: Global Fund to Fight AIDS, Tuberculosis and Malaria (GFFATM)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79600000 - Recruitment services

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Tender Details

Request for proposals are invited for Supply Chain Technical Advisor in the Gambia.
(1) Bidders intending to submit a proposal must be invited to the RFP and thus any request for a Supplier ID should be made at least 48 hours before the RFP closing date.
1. The Global Fund to Fight AIDS, Tuberculosis and Malaria (the “Global Fund”) now invites proposals for the above-captioned Project.
2. The Statement of Work for the Project is attached hereto as Attachment A.
3. The Global Fund will evaluate all proposals received in response to this Request for Proposals (RFP) in accordance with the Evaluation Criteria in Attachment B.
4. The requirements and general information regarding the RFP submission are attached hetero as Attachment C.
5. Terms and Conditions is attached hereto as Attachment D.
6. This RFP is in line with the Global Fund’s Procurement Regulations (2017, as amended from time to time), which may be found at https://www.theglobalfund.org/en/businessopportunities/.
The following are integral parts of this RFP:
a. The Request for Proposal Solicitation Rules (2015, as amended from time to time), which may be found at: https://www.theglobalfund.org/en/business-opportunities/;
b. The Policy on Ethics and Conflict of Interest for Global Fund Institutions (2002, as amended from time to time), which may be found at:https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/;
c. The Code of Conduct for Suppliers (2009, as amended from time to time), which may be found at: https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/;
d. The Sanctions Panel Procedures Relating to the Code of Conduct for Suppliers (2014, as amended from time to time), which may be found at https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/; and
e. The Global Fund Terms and Conditions of Purchase of Services (27 March 2018, as amended from time to time), which will also be an integral part of any contract resulting from this solicitation, and which may be found at https://www.theglobalfund.org/en/business-opportunities/.
Submitting an proposal in response to this RFP constitutes an acceptance of the terms indicated herein and of the terms of each of these documents, including the Global Fund Terms and Conditions of Purchase of Goods and Services, and the Global Fund reserves the right to reject the proposal of any entity or individual, as the case may be, that fails or refuses to comply with, or accept, such terms.
7. This RFP shall not be construed as a contract or a commitment of any kind. This RFP in no way obligates the Global Fund to award a contract, nor does it commit the Global Fund to pay any costs or expenses incurred in the preparation or submission of proposals. TGF Sourcing Application (The platform)
1. For audit and efficiency purposes, this RFP process is being managed electronically, and bidders are required to submit their proposals in the following URL for Sourcing Application: https://access.theglobalfund.org/.
2. Please use the attached Guidance Notes – “Responding to an RFP/RFQ/RFI in the TGF Sourcing Application, SUPPLIER INSTRUCTION.
3. Proposals must be submitted in TGF Sourcing Application, and received by the Global Fund by the RFP Closing Time and at the RFP Closing Date, all as indicated in the above RFP Information Table.
4. In case, you do not have a Supplier Id in TGF Sourcing Application, please send an email with sufficient notice to [email protected] with the following title in the subject:
? “TGF-18-051” - Request for login user id creation in TGF Sourcing / iSupplier portal – “Put your organization name”.
5. Unless otherwise indicated, proposals shall be submitted in pdf and should be divided in two separate folders, one containing your cost proposal and one containing your technical proposal.
The subject line of your attachment must be labelled as follows:

? TGF-18-051 - Your name – technical proposal

? TGF-18-051 - Your name – cost proposal
6. All communications with regard to this RFP shall be in writing and sent through the TGF Sourcing Application platform using the online discussion as indicated in the above RFP Information Table.
7. Any communication between a Bidder and the Global Fund regarding this RFP, which is not through the designated channel (https://access.theglobalfund.org/), may invalidate such Bidder’s proposal to this RFP.
Role Summary

This role will be expected to define and develop the supply chain (SC) Organizational structure

for The Gambia. The Technical Advisor (TA) will advise the Director of National Pharmaceutical

Services (NPS) which belongs to the Ministry of Health of The Gambia, on organizational matters,

and in the capability development among the NPS which is the entity managing the CMS and the

Regional Medical Stores (RMS), including well defined roles and responsibilities, SOPs and

trainings. Part of the work will be to develop a sustainability approach to enable this work to

continue after the end of the contract.

The TA will maintain a continuous communication with the The Global Fund (TGF) team, which

will then agree with the Government of The Gambia on the solutions to be implemented.

Key Responsibilities

Provide technical input for organizational development and capacity building for procurement

and supply chain management of health commodities at NPS. This includes, working in close

collaboration with relevant stakeholders to:

? Review and develop an organisational design plan to support Supply Chain functions

and delivery requirements

? Define roles and responsibilities, and check the current status of the skills set. It will

notably include:

? Identifying HR needs and support recruitment of new staff and training of all

NPS personnel.

? Identity appropriate training requirements for NPS personnel and, including

opportunities for South-South collaboration.

? Facilitate transfer of skills to appropriate NPS staff through mentoring and onthe-job

training

? Enhance capacities and skillset of staff, based on the redefined roles and responsibilities.

It will notably include:

? Perform basic trainings for operators (Warehousing, Distribution, Inventory

management)

? Develop and deliver a training programme for pharmacy technicians, dispensing

assistants, nurses and other operators on supply chain tasks to improve manage

health commodities at health facilities

? Work with NPS, disease programs, other relevant MoH departments and stakeholders in

developing and updating an annual National PSM Plan to include all medicines and

supplies irrespective of funding and ensuring monitoring and reporting take places on a

timely basis ensure regular reporting to MOH and Programs on stock situation and

distribution.

? Develop a transition/sustainability plan in anticipation of end of the technical advisor

Key Metrics

? A SC Organization Structure suited for the NPS
? Gaps in the current design identified and training/recruiting planned

? Training opportunities identified and implemented whenever possible

? SOPs in place

? Internal and external Supply chain stakeholders engagement and management

? National PSM Plan developed

? Transition and sustainable plan

Key internal relationships

? Global Fund grant management, and all other functions within the Global Fund

Key external relationships

? NPS and Government, with TGF country team and SC team supervision

Reporting to

NPS Director and The Global Fund (The Gambia Country Team via SC Capacity Building

Specialist)

Period of Performance: 12 months, starting ~August 15th 2018.

Place of Performance: The Gambia.

Qualifications

Essential:

Advance d Degree in Management/Organizational design/HR

Desirable:

Degree in Pharmacy, supply chain management or related business studies.

Experience

Essential:

? A minimum of 10 years of experience of Management Experience

? Demonstrated experience (or qualification) in the management of health products and

commodities

? Demonstrated experience of Logistics/Supply Chain/business process principles

? Strong analytical experience in HR and/or supply chain

? Strong experience in Organisational design, skills development and training

? Proven success working in multi-stakeholder environments, requiring decision making

abilities with limited information available and under tight deadlines

? Good knowledge of working with stakeholders and networks in developing countries,

especially West Africa / Anglophone Africa (past in-country experience highly

appreciated).

? Demonstrated ability to train in health service programs, supply chain management

? Ability and willingness to travel within The Gambia

Documents

 Tender Notice