Supply and Distribution of Ramadan Food Packs Tender, South Sudan - 96849914

Procurement Summary

Country : South Sudan

Summary : Supply and Distribution of Ramadan Food Packs

Deadline : 23 Feb 2024

Other Information

Notice Type : Tender

TOT Ref.No.: 96849914

Document Ref. No. :

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

Purchaser : ISLAMIC RELIEF WORLDWIDE
hand Hai Cinema, 2nd class, Plot no 54, Block B-XVI,
South Sudan
Email :irss.tender@islamicrelief.com.ss

Tender Details

Tenders are invited for Supply and Distribution of Ramadan Food Packs

The proposal of the quotation provider must meet the required quality standards as detailed
in this documentation.
2. The proposal of the quotation provider will be assessed using weighted evaluation criteria of
which is subject to change at any time but the following criteria used in previous similar
tenders maybe useful:
Please ensure documentation trail below is followed the below sequence;
a) Price/Quotation/Amount
b) Updated Company Profile with all registration certificates i.e. registration certificate,
operation license, tax clearance/TIN, membership certificate (Chamber of commerce,
Industry and agriculture Import and export License)
c) Relevant Experience
d) Value of contracts completed in similar trade (last two year)
e) Delivery time
f) Delivery Location
g) Duration of validity of quotation
h) Company Bank statement for the last 03 months i.e. November, December 2023, and
January 2024 with sufficient balance to accomplish the task

NB. All above documents should be in the same sequence and divided by separators.
3. Price;
3.1 Clear breakdown of costs.
3.2 Additional services that the service provider would be willing to provide IRSS at no cost.
3.3 Payment terms.
4. Quotations will be assessed by a panel of staff who may invite suppliers or may ask for
presentations/ interviews should that be required to facilitate decision making. IRSS may
deem it unnecessary for any interviews to take place dependent on the strength of the
quotations.
5. Customer references - these may be requested to assist decision making.
6. The criteria may be subject to change.
7. Right to reject all quotations. The Organization is under no obligation to accept any
quotation and has the right to split the award of the tender to multiple suppliers.

The quotation provider should be specialized in the scope of the bid, SUPPLY AND
DISTRIBUTION OF RAMADAN FOOD PACKS IRSS-JUB-02/01-24
1. as given in the tender documents. Relevant documentation revealing the area of business
activity and the commercial register certification should be attached to the quotation.
2. The quotation provider is expected to furnish all information required by these documents.
3. The quotation providers can put more than one model/ type and brand and quality grade and
price for the same item.
4. Goods must exclude TAX and should be delivered duty paid (Incoterm: DDP) to defined
destinations inside South Sudan (Central Equatorial State of South Sudan). Just in time and
urgent delivery is required; delivery period not exceeding more than 10 calendar days.
5. Islamic Relief has the right to reject any item that does not agree with the specifications
provided in the Bill of Quantities.
6. All offered goods shall be purchased and supplied legally and the origin shall be
documented and trackable while issuing official relevant documents.
7. The language of this tender is English. Quotation providers are requested to draft their
proposals also in English.
8. The delivery and supplying period shall be determined by the quotation provider. Islamic
Relief prefers here a period of maximum 30 calendar days.
9. The quote shall include distribution, transporting and delivery cost, taxes, fees and expenses
to the place of destination.
10. Delivery Schedule: The delivery should be completed as per above mentioned and within
the preferred time period.
11. Value for money, award is based on money
12. Delivery Destination: The delivery should be completed at the following address:
Case
Supplier must have export permission or be able to supply locally from South Sudan

1 Islamic Relief-s Supplier Code of Conduct
2 Islamic Relief Worldwide requires all suppliers to adhere to:
The Modern Slavery Act 2015
The International Labour Standards as defined by the ILO (International Labour Organisation).
The United Nations Global Compact-s 10 principles as stated below:
Human Rights
Principle 1: Businesses should support and respect the protection of internationally proclaimed
human rights;
and
Principle 2: Make sure that they are not complicit in human rights abuses.
Labour
Principle 3: Businesses should uphold the freedom of association and the effective recognition of
the right to collective bargaining;
Principle 4: The elimination of all forms of forced and compulsory labour;
Principle 5: The effective abolition of child labour;
and
Principle 6: The elimination of discrimination in respect of employment and occupation.
Environment
Principle 7: Businesses should support a precautionary approach to environmental challenges;
Principle 8: Undertake initiatives to promote greater environmental responsibility;
and
Principle 9: Encourage the development and diffusion of environmentally friendly technologies.
Anti-Corruption
Principle 10: Businesses should work against corruption in all its forms, including extortion and
bribery.

Documents

 Tender Notice