Supply and Delivery of Agricultural Tractors and Tractors Implements Tender, Sudan - 50868256

Procurement Summary

Country : Sudan

Summary : Supply and Delivery of Agricultural Tractors and Tractors Implements

Deadline : 11 Mar 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 50868256

Document Ref. No. : ITB/KRT/DDR/18/003

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Supply and Delivery of Agricultural Tractors and Tractors Implements.


ITB/KRT/DDR/18/003-Supply and Delivery of Agricultural Tractors and Tractors Implements

Procurement Process :

ITB - Invitation to bid

Office :

Sudan ARBAS - SUDAN

Deadline :

11-Mar-21

Posted on :

25-Feb-18

Development Area :

VEHICLES Description: VEHICLES

Reference Number :

44420

Link to Atlas Project :
00044895 - Security Support for Humanitarian Activities in Sudan

Documents :
Supply & Delivery Tractor& Tractors implements-ITB/KRT/DDR/18/003



ITB/KRT/DDR/18/003 Page 1 of 61 Pages
INVITATION TO BID
Supply and Delivery of Agricultural Tractors and Tractors Implements
ITB/KRT/DDR/18/003
United Nations Development Programme
February, 2018
ITB/KRT/DDR/18/003 Page 2 of 61 Pages
Section 1. Letter of Invitation
Khartoum
February 25, 2018
Supply and Delivery of Agricultural Tractors and Tractors Implements
Dear Sir or Madam,
The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to Bid
(ITB) for the above-referenced subject.
This ITB includes the following documents:
Section 1 - This Letter of Invitation;
Section 2 - Instructions to Bidders (including Data Sheet);
Section 3 - Schedule of Requirements and Technical Specifications;
Section 4 - Bid Submission Form;
Section 5 - Documents Establishing the Eligibility and Qualifications of the Bidder;
Section 6 - Technical Bid Form;
Section 7 - Price Schedule Form;
Section 8 - Form for Bid Security; (not required)
Section 9 - Form for Performance Security; (not required)
Section 10 - Contract to be signed, including General Terms and Conditions
Your offer, comprising of a Technical Bid and Price Schedule, together in a sealed envelope, should be
submitted in accordance with Section 2.
You are kindly requested to submit an acknowledgment letter to UNDP to the following address:
If you have received this ITB through a direct invitation by UNDP, transferring this invitation to another firm
requires notifying UNDP accordingly.
Should you require any clarification, kindly communicate with the contact person identified in the attached Data
Sheet as the focal point for queries on this ITB.
UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement
opportunities.
Yours sincerely,
Hari Kafle
Head of Procurement
ITB/KRT/DDR/18/003 Page 3 of 61 Pages
Section 2: Instruction to Bidders
Definitions
a) “Bid” refers to the Bidder-s response to the Invitation to Bid, including the Bid Submission Form, Technical Bid
and Price Schedule and all other documentation attached thereto as required by the ITB.
b) “Bidder” refers to any legal entity that may submit, or has submitted, a Bid for the supply of goods and
provision of related services requested by UNDP.
c) “Contract” refers to the legal instrument that will be signed by and between the UNDP and the successful
Bidder, all the attached documents thereto, including the General Terms and Conditions (GTC) and the
Appendices.
d) “Country” refers to the country indicated in the Data Sheet.
e) “Data Sheet” refers to such part of the Instructions to Bidders used to reflect conditions of the tendering
process that are specific for the requirements of the ITB.
f) “Day” refers to calendar day.
g) “Goods” refer to any tangible product, commodity, article, material, wares, equipment, assets or merchandise
that UNDP requires under this ITB.
h) “Government” refers to the Government of the country where the goods and related services
provided/rendered specified under the Contract will be delivered or undertaken.
i) “Instructions to Bidders” refers to the complete set of documents which provides Bidders with all information
needed and procedures to be followed in the course of preparing their Bid
j) “ITB” refers to the Invitation to Bid consisting of instructions and references prepared by UNDP for purposes
of selecting the best supplier or service provider to fulfil the requirement indicated in the Schedule of
Requirements and Technical Specifications.
k) “LOI” (Section 1 of the ITB) refers to the Letter of Invitation sent by UNDP to Bidders.
l) “Material Deviation” refers to any contents or characteristics of the bid that is significantly different from an
essential aspect or requirement of the ITB, and (i) substantially alters the scope and quality of the
requirements; (ii) limits the rights of UNDP and/or the obligations of the offeror; and (iii) adversely impacts
the fairness and principles of the procurement process, such as those that compromise the competitive
position of other offerors.
m) “Schedule of Requirements and Technical Specifications” refers to the document included in this ITB as
Section 3 which lists the goods required by UNDP, their specifications, the related services, activities, tasks
to be performed, and other information pertinent to UNDP-s receipt and acceptance of the goods.
n) “Services” refers to the entire scope of tasks related or ancillary to the completion or delivery of the goods
required by UNDP under the ITB.
o) “Supplemental Information to the ITB” refers to a written communication issued by UNDP to prospective
Bidders containing clarifications, responses to queries received from prospective Bidders, or changes to be
made in the ITB, at any time after the release of the ITB but before the deadline for the submission of Bid.
ITB/KRT/DDR/18/003 Page 4 of 61 Pages
A. GENERAL
1. UNDP hereby solicits Bids as a response to this Invitation to Bid (ITB). Bidders must strictly adhere to all the
requirements of this ITB. No changes, substitutions or other alterations to the rules and provisions stipulated in
this ITB may be made or assumed unless it is instructed or approved in writing by UNDP in the form of
Supplemental Information to the ITB.
2. Submission of a Bid shall be deemed as an acknowledgement by the Bidder that all obligations stipulated by
this ITB will be met and, unless specified otherwise, the Bidder has read, understood and agreed to all the
instructions in this ITB.
3. Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance
of any Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this ITB.
4. UNDP implements a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion,
unethical practices, and obstruction. UNDP is committed to preventing, identifying and addressing all acts of
fraud and corrupt practices against UNDP as well as third parties involved in UNDP activities. (See
http://www.undp.org/about/transparencydocs/UNDP_Anti_Fraud_Policy_English_FINAL_june_2011.pdf
and http://www.undp.org/content/undp/en/home/operations/procurement/procurement_protest/ for
full description of the policies)
5. In responding to this ITB, UNDP requires all Bidders to conduct themselves in a professional, objective and
impartial manner, and they must at all times hold UNDP-s interests paramount. Bidders must strictly avoid
conflicts with other assignments or their own interests, and act without consideration for future work. All
Bidders found to have a conflict of interest shall be disqualified. Without limitation on the generality of the
above, Bidders, and any of their affiliates, shall be considered to have a conflict of interest with one or more
parties in this solicitation process, if they:
5.1 Are, or have been associated in the past, with a firm or any of its affiliates which have been engaged
UNDP to provide services for the preparation of the design, Schedule of Requirements and Technical
Specifications, cost analysis/estimation, and other documents to be used for the procurement of the
goods and related services in this selection process;
5.2 Were involved in the preparation and/or design of the programme/project related to the goods and
related services requested under this ITB; or
5.3 Are found to be in conflict for any other reason, as may be established by, or at the discretion of, UNDP.
In the event of any uncertainty in the interpretation of what is potentially a conflict of interest, Bidders must
disclose the condition to UNDP and seek UNDP-s confirmation on whether or not such conflict exists.
6. Similarly, the following must be disclosed in the Bid:
6.1 Bidders who are owners, part-owners, officers, directors, controlling shareholders, or key personnel who
are family of UNDP staff involved in the procurement functions and/or the Government of the country
or any Implementing Partner receiving the goods and related services under this ITB; and
6.4 Others that could potentially lead to actual or perceived conflict of interest, collusion or unfair
competition practices. Failure of such disclosure may result in the rejection of the Bid.
7. The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP-s
further evaluation and review of various factors such as being registered as an independent entity, the extent
of Government ownership/share, receipt of subsidies, mandate, access to information in relation to this ITB,
and others that may lead to undue advantage against other Bidders, and the eventual rejection of the Bid.
8. All Bidders must adhere to the UNDP Supplier Code of Conduct, which may be found at this link:
http://web.ng.undp.org/procurement/undp-supplier-code-of-conduct.pdf
ITB/KRT/DDR/18/003 Page 5 of 61 Pages
B. CONTENTS OF BID
9. Sections of Bid
Bidders are required to complete, sign and submit the following documents:
9.1 Bid Submission Cover Letter Form (see ITB Section 4);
9.2 Documents Establishing the Eligibility and Qualifications of the Bidder (see ITB Section 5);
9.3 Technical Bid (see prescribed form in ITB Section 6);
9.4 Price Schedule (see prescribed form in ITB S

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