Selection of a Service Provider for the Digitization of Bank Records Tender, Cote d'Ivoire - 41027887

Procurement Summary

Country : Cote d'Ivoire

Summary : Selection of a Service Provider for the Digitization of Bank Records

Deadline : 19 Mar 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 41027887

Document Ref. No. : ADB/RFP/CHGS/2020/0038

Competition : ICB

Financier : African Development Bank (AfDB)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : AFRICAN DEVELOPMENT BANK
HQ Building 06 Avenue Joseph Anoma, Abidjan Plateau
Cote d'Ivoire
Email :tender@afdb.org
URL :http://www.afdb.org/en/

Tender Details

Request for proposals are invited for Selection of a Service Provider for the Digitization of Bank Records.


Section I. Instructions to Bidders


A. General

1. Scope of Bid 1.1 The African Development Bank issues this Bidding Document for the procurement of Services, as specified in Section VI, Requirements. The name, identification, and number of lots are provided in the BDS.

1.2 Unless otherwise stated, throughout this Bidding Document definitions and interpretations shall be as prescribed in Section VII, General Conditions.

2. Source of Funds

2.1 The African Development Bank (hereinafter called “the Bank” or “he AfDB ) has budgeted funds to finance the project named in the Bid Data Sheet (BDS). The Bank intends to use a portion of the funds toward eligible payments under the contract for which this Bidding Document is issued.

3. Fraud and Corruption

3.1 It is the Bank’s policy to require that beneficiaries of Bank Financing, as well as Bidders, Suppliers, and contractors, and their agents (whether declared or not), subcontractors, sub-consultants, service providers or suppliers, and any personnel thereof, under Bank-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts1.

In pursuance of this policy, the Bank:

(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party2;

(ii) “fraudulent practice” is any act or omission, including a misrepresentation that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;

(iii) “Collusive Practice” is an arrangement between two or more parties3, designed to achieve an improper purpose, including to influence improperly the actions of another party; and

(iv) “coercive practice” is impairing or harming, or threatening to impair or
harm, directly or indirectly, any party or the property of the party to
influence improperly the actions of a party4
;
(v) “Obstructive practice” is
(aa) deliberately destroying, falsifying, altering, or concealing of evidence
material to the investigation or making false statements to investigators in
order to materially impede a Bank investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or threatening, harassing or
intimidating any party to prevent it from disclosing its knowledge of matters
relevant to the investigation or from pursuing the investigation, or
(bb) acts intended to materially impede the exercise of the Bank’s inspection
and audit rights provided for under paragraph 3.1(e) below.
(b) will reject a proposal for award if it determines that the Bidder recommended
for award, or any of its personnel, or its agents, or its sub-consultants, subcontractors, service providers, suppliers and/or their employees, has, directly
or indirectly, engaged in corrupt, fraudulent, collusive, coercive or obstructive
practices in competing for the Contract in question;
(c) will sanction a firm or individual, at any time, in accordance with the prevailing
Bank’s sanctions procedures5
including by publicly declaring such firm or
individual ineligible to bid for, or to be awarded Bank-financed contracts either
indefinitely or for a stated period of time, (i) to be awarded a Bank-financed
contract; (ii) to be a nominated6
sub-contractor, consultant, supplier, or service
provider of an otherwise eligible firm being awarded a Bank-financed contract;
and
(d) will have the right to require that a clause be included in Bidding Documents
and in contracts financed by the Bank, requiring bidders, suppliers and
contractors and their sub-contractors, agents, personnel, consultants, service
providers, or suppliers to permit the Bank to inspect all accounts and records
and other documents relating to the submission of bids and contract
performance and to have them audited by auditors appointed by the Bank.

4 For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract exection.
5 A firm or an individual may be declared ineligible to be awarded a Bank financed contract: (i) upon completion of the
Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other
International Financial Institutions, including Multilateral Development Banks, or otherwise decided by the Bank; and
through the application of the Proposal for the Implementation of a Sanctions Process within the African Development
Bank Group; and (ii) as a result of temporary suspension or early temporary suspension in connection with an on-going
sanction proceeding. See footnote 18 and paragraph 9 of Appendix 1 of the Rules and Procedures for Procurement of
Goods and Works.
6 A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used
depending on the particular bidding documents) is one which has been included by the bidder in its pre-qualification
application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the
qualification requirement for the particular bid.
TENDER REFERENCE: ADB/RFP/CHGS/2020/0038CHGS/2020/0038
8
3.2 Furthermore, Bidders shall be aware of the provisions stated in Section VII,
General Conditions.
4. Eligible
Bidders
4.1 A Bidder may be a natural person, private entity, government-owned entity—
subject to ITB 4.5—or any combination of such entities supported by a letter of
intent to enter into an agreement or under an existing agreement in the form of a
joint venture, consortium, or association (JVCA). In the case of a joint venture,
consortium, or association:
a) unless otherwise specified in the BDS, all partners shall be jointly and
severally liable, and
b) the JVCA shall nominate a Representative who shall have the authority to
conduct all businesses for and on behalf of any and all the partners of the
JVCA during the bidding process and, in the event the JVCA is awarded
the Contract, during contract execution.
4.2 A Bidder, and all parties constituting the Bidder, shall have the nationality of an
eligible country, in accordance with the Bank’s Rules and Procedures for
Procurement of Goods and Works, and as listed in Section V, Eligible
Countries. A Bidder shall be deemed to have the nationality of a country if the
Bidder is a citizen or is constituted, incorporated, or registered and operates in
conformity with the provisions of the laws of that country. This criterion shall
also apply to the determination of the nationality of proposed subcontractors or
suppliers for any part of the Contract including Related Services.
4.3 A Bidder shall not have a conflict of interest. All Bidders found to have conflict
of interest shall be disqualified. A Bidder may be considered to have a conflict of
interest with one or more parties in this bidding process, if:
(a) they have controlling partners in common; or
(b) they receive or have received any direct or indirect subsidy from any of
them; or
(c) they have the same legal representative for purposes of this bid; or
(d) they have a relationship with each other, directly or through common third
parties, that puts them in a position to have access to information about or
influence on the bid of another Bidder, or influence the decisions of the Bank
regarding this bidding process; or
(e) a Bidder participates in more than one bid in this bidding process.
Participation by a Bidder in more than one Bid will result in the
disqualification of all Bids in which it is involved. However, this does not
limit the inclusion of the same subcontractor, not otherwise participating as
a Bidder, in more than one bid; or
TENDER REFERENCE: ADB/RFP/CHGS/2020/0038CHGS/2020/0038
9
(f) a Bidder participated as a consultant in the preparation of Section VI,
Requirements that are the subject of the bid; or
(g) a Bidder or any of its affiliates has been hired, or is proposed to be hired, by
the Bank for the supervision of the contract.
4.4 A Bidder that is under a declaration of ineligibility by the Bank in accordance
with ITB Clause 3, at the date of the deadline for bid submission or thereafter,
shall be disqualified.
4.5 Bidders shall provide such evidence of their continued eligibility satisfactory to
the Bank, as the Bank shall reasonably request.
4.6 Firms from an eligible country shall be excluded if by an act of compliance with
a decision of the United Nations Security Council taken under Chapter VII of the
Charter of the United Nations, the Bank prohibits any import of Goods from that
country or any payments to persons or entities in that country.
4.7 In case a prequalification process has been conducted prior to the bidding
process, this bidding is open only to prequalified Bidders.
4.8 A firm sanctioned by the Bank in accordance with the above ITB Clause 3.1 (c), or
in accordance with the Bank’s policies on anti-corruption and fraud and Bank’s
sanctions procedures7
, shall be ineligible to be awarded a Bank-financed contract, or
to benefit from a Bank-financed contract, financially or in any other manner, during
the period of time determined by the Bank.
5. Eligible Goods
and Related
Services
5.1 All goods and related services to be supplied under the Contract and financed by
the Bank, shall have as their country of origin an eligible country of the Bank, as
listed in Section V, Eligible Countries.
5.2 For purposes of this Clause, the term “Goods” includes commodities, raw
material, machinery, equipment, and industrial plants; and “Services” includes
services such as insurance, transportation, installation, commissioning, train

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