Secured Office, Life Support and Security Services Tender - 50253786

Procurement Summary

Country: Somalia

Summary: Secured Office, Life Support and Security Services for Southern Somalia

Deadline: 26 Feb 2021

Posting Date: 16 Feb 2021

Other Information

Notice Type: Tender

TOT Ref.No.: 50253786

Document Ref. No.:

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Request for proposals are invited for Secured Office, Life Support and Security Services for Southern Somalia.
Request for Proposal (RFP)
RFP - FY21 - 001 - Somalia
Services Required: Secured Office, Life Support and Security Services for Southern Somalia
Type of Contract: Subcontract /Purchase Order
Term of Contract: One (1) Year with possibility for annual renewals
This Procurement supports: The anticipated USAID-funded Resilient and Inclusive Economic Development (RIED) project in Somalia
Submit Proposal to: Mohamed Jallow, Snr. Supply Chain Specialist
Email: [email protected]
Date of Issue of RFP: Monday, February 8, 2021
Date Proposal Due: Friday, February 26, 2021
Approximate Date of Subcontract/Purchase Order
Issued to Successful Bidder(s):
TBD (Approximately the last quarter of 2021)
Method of Submittal: Via email to [email protected]
Respond via e-mail with attached document in MS Word / pdf format.
The Bidder/Offeror agrees to hold the prices in its offer firm for 120 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP/RFQ.
Solicitation Number: RFP- FY21- 001-Somalia
Attachments to RFP:
1. Attachment “A” - Service Specifications

2. Attachment “B” - Instructions to Bidders

3. All PO Terms and Conditions are listed on our website at forth at:

https://www.rti.org/sites/default/files/rti-purchase-order-terms-and-conditions-v1.16.pdf,

http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items:

http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”).
Supplier-s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier-s agreement to the Terms. The Terms may only be modified in writing signed by both parties.
All bidders are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.
Attachment A

Statement of Work

Part I - Introduction

RTI seeks proposals from suitably qualified firms to provide security services for an upcoming USAID-funded

Resilient and Inclusive Economic Development (RIED) project. The RIED proposal is expected to be released on or

around February 25th, 2021, for an anticipated award date towards the end of the 2021 calendar year.

The RIED program seek to accelerate economic recovery by objective of RIED is to strengthen resilience and

promote inclusive economic opportunities for marginalized groups by catalyzing systemic change in targeted rural

and urban economies and communities. RIED-s geographic coverage is described in Graphic 1 and includes all or

part of the following regions: Lower Shabelle, Middle Shabelle, Bay, Bakool, Middle Juba, Lower Juba, and Gedo.

RTI International, seeks proposals from qualified firms to provide one, some, or all of the services listed below:

• Life Support - Mogadishu

• Life Support - Baidoa

• Security Services - Mogadishu

• Security Services - Baidoa

• Office space - Mogadishu

• Office space - Baidoa

Offerors should only propose services that they have the experience and existing resources to provide, and RTI may

issue several awards to one or more companies to cover all or some of the components. The prices must be provided

on a per unit basis to adjust to the requirements once the RIED proposal is released.

Offerors must respond to the full Request for Proposal (RFP) to [email protected] no later than Friday, February

26, 2021. Submissions should summarize relevant qualifications, as outlined in Part II - Statement of Work.

Issuance of this RFP does not constitute a commitment on the part of RTI for any costs incurred in the preparation

and submission of proposals.

RFP - FY21 - 001 - Somalia 2

RFP - FY21 - 001 - Somalia

Attachment A

Part II - Statement of Work

Offeror will be responsible for the provision of the following services on an ongoing basis over the duration of the

Subcontract/Purchase Order.

Offerors can submit proposals for one or a combination of proposals for the following services at the locations listed

in the below in Table 1.

Table 1. Services and Locations

A. Living Space B. Office Space C. Secure Transfers

1. Mogadishu 1. Mogadishu 1. Mogadishu

2. Baidoa 2. Baidoa 2. Baidoa

3. All other locations

Offeror will be required to:

Service A: Residential Facilities inside the control zone

The residential facilities will be in a control zone, in Aden Adde International Airport (AAIA) in Mogadishu and

other control zone in Baidoa. The facilities must meet the following requirements:

Mogadishu

• Secured compound facilities with controlled access.

• Residential space for permanent expatriate staff and consultants, assume ten (10) rooms.

• Rooms to have adequate soundproofing, if near the airport/ runway.

• Full kitchen with dining space and meal services for three meals per day.

• Fully equipped gym and morale, welfare, and recreation facilities.

• Parking for up to five (5) vehicles.

• Ability to expand the lodging or other spaces on facility in the future, as necessary.

Baidoa

• Secured compound facilities with controlled access.

• Temporary residential space for expatriate staff and consultants travelling on short assignments, assume

four (4) rooms for RFP per unit pricing.

• Full kitchen with dining space and meal services for three meals per day.

• Parking for up to three (3) vehicles.

• Ability to expand the lodging or other spaces on facility in the future, as necessary.

Life Support Services on residential facilities will include:

• Security access and facilitation at the AMISOM gates and checkpoints.

• Somalia temporary visa process facilitation for short-term consultants.

• Routine maintenance and repairs of compound and facilities.

RFP - FY21 - 001 - Somalia 3

RFP - FY21 - 001 - Somalia

Attachment A

• Provision of utilities including water, electricity from main and district power grids (with generator as a

back-up), high-speed internet (with back-up dongle devices), cable television for residential rooms and

recreation area, and wastewater collection and removal.

• Full-time chef and kitchen assistants providing three (3) meals per day for up to six (6) staff members and

four (4) visiting/temporary staff.

• Safe Room/Bunker, fully stocked with water, dried food rations or meals ready to eat (MRE-s) and medical

supplies.

• First aid and/or medical response capability on-site.

• Vector/Pest control.

• Laundry services.

• Cleaning services.

• Registers and logs for all services provided, which will always include an updated maintenance plan/record

of serviceability.

• Personal protective equipment (PPE) for project members lodged in the living quarters that includes body

armor and helmet.

• All services provided must be Minimum Operating Security Standards (MOSS) compliant.

For all staff and consultants arriving to the residential facilities, the Offeror will provide Security Briefs that will

contain the following:

• Welcome brief and ground orientation.

• Introduction of the Offeror-s team.

• Standard Operating Procedures (SOP) for operating in the relevant location.

• Current threat and recent incidents.

• Medical facilities within the area of operations.

• Information on how to evacuate medically or other reasons.

• Immediate Action drills (In the event of an attack on current location office/guesthouse/hotels etc.).

Safety Requirements must be in-line with that of the UN Minimum Operating Security Standards (MOSS) or

Facility Safety and Security Standards (FSSS).

• Security: The premises must have 24-hour armed guard security and surveillance services.

• The premises must have access control procedures at all main ingress/egress points including but not

limited to, vehicle mirror search, physical and bag searches. (X-ray machines and walk-through metal

detecting devices would be of an advantage).

• CCTV System: A fully monitored CCTV system. All access points into the compound along with the

perimeter wall should be monitored by the CCTV.

• Guard Force: Maintain a register for the entire guard force that has a roster of all guards as well as sign in

and out dates.

• Standard Operating Procedures (SOPs) on hand for guard force protocols and procedures.

• Weapons Licenses: Weapons licenses must be always maintained and available for review upon request.

o Guard training logs and testing should be available for review upon request.

• Guards are to not work more than 8 hours per day.

RFP - FY21 - 001 - Somalia 4

RFP - FY21 - 001 - Somalia

Attachment A

• Overhead protection: Residence and common areas, such as the dining room area, must have overhead

protection.

• Building wall protection: Side walls should meet specifications to protect against shrapnel and small arms

fire.

• Pre-existing buildings should be reinforced around the base for In Direct Fire (IDF).

• Doors: All doors in the occupied area of the facility must open outwards.

• Windows: Shatter Resistant Film (SRF) & window frame catchers - All windows must be covered with

SRF and outfitted with window frame catchers.

• Perimeter Wall: Perimeter wall must be fully protected by barbed wire and ensure that it is well maintained.

• Smoke alarms to be installed in each room and fire extinguishers should be available outside each building,

and floor if a multistory building.

• Perimeter Guard Towers: All guard towers should be manned by guard force personnel.

• Safe Room: The Safe Room/ Bunker needs to be reinforced with adequate overhead protection for IDF and

must also include:

o Blast proof doors, ideally with hinges on the inside and opening outwards and an internal locking

system.

o Air-conditioning and ventilation (to reduce the buildup of carbon monoxide).

o Lighting and electricity power points.

o Medical equipment, cold storage, dried food rations or

Documents

 Tender Notice