Removal, Storage and Destruction of Patient Files Tender - 137559364

Procurement Summary

Country: Germany

Summary: Removal, Storage and Destruction of Patient Files

Deadline: 14 Apr 2026

Posting Date: 11 Mar 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 137559364

Document Ref. No.: 2026-00257-260247

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

79995100 - Archiving services

Purchaser's Detail

Name: Login to see tender_details

Address: Login to see tender_details

Email: Login to see tender_detailsLogin to see details

Tender Details

Preparation of the files The preparation of the files must be ensured while maintaining the specified sorting/filing. It includes the following services: - Removing the files/folders from the shelves/cupboards in the sorting order, folding the documents from the contractor archive boxes provided. - Packing of several patient files, depending on the file size, into an archive box by the contractor's employees. The maximum weight per box is approx. 25 kilograms. - Glue the archive boxes with one Barcode label. Each box is given a unique number. - Electronic recording of each patient file in the contractor's file management system according to the specified search criteria (last name, first name, date of birth, year of treatment, number of the archive box and date of destruction). - Stacking the archive boxes on pallets - Packing (stretching the pallet) - Transporting the pallets/boxes to the truck - Loading and unloading the truck Transporting the files to the contractor's warehouse Palletizing the boxes (approx. 20 boxes with patient files per pallet) and subsequent, data protection-compliant removal. Storage in the contractor's warehouse Storage of the boxes and linking them to a storage location in the contractor's IT system in the central file warehouse. The cardboard boxes are the property of MUL and must be stored unopened. Provision of the cardboard boxes in accordance with MUL-CT's data protection guidelines upon request from authorized persons of the client for delivery or inspection on site. Destruction Handover of an annual overview of the items to be destroyed Files at the beginning of each year to the AG. Once signed/released by the client, the files will be immediately destroyed by the contractor in accordance with data protection regulations. Return delivery/restoration of requested files: - Return delivery of Original files (individual files): The requested files should be returned via courier to the client's address. Requested files will either be des...

Documents

 Tender Notice