Recruitment of a Procurement Officer for the Support Project for Productive Social... Tender

Procurement Summary

Country : Burundi

Summary : Recruitment of a Procurement Officer for the Support Project for Productive Social Nets and Jobs “Merankabandi Il'

Deadline : 15 Dec 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 75613996

Document Ref. No. :

Financier : World Bank (WB)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Expression of Interest are invited for Recruitment of a Procurement Officer for the Support Project for Productive Social Nets and Jobs “Merankabandi Il'.

2. NATURE AND SCOPE OF THE MISSION.

Under the authority of the Coordinator of the Support Project for Productive Social Safety Nets and Jobs (P175327), the Procurement Officer (RPM) will have the following missions:
(a) Set up the procurement function project-level contracts;
(b) Put in place basic procurement instruments in strict compliance with World Bank procedures (Operations Manual, guidelines and procurement management documents in accordance with the requirements of the project implementation manual);
(c) Put in place procurement management tools adapted to the needs of the project, including the procurement plan and its periodic update;
(d) Supervise the training of partners on procurement procedures;
(e) Develop contract performance monitoring mechanisms, procedures and practices necessary for the integrity of the procurement system, including the filing system.

More specifically, the Procurement Officer will be:
(a) Specialist in the establishment of a procurement management system including (i) the planning of procurement operations, (ii) progress monitoring, (iii) analysis of gaps between outputs and the procurement plan.
(b) Specialist in the quality of the entire procurement process,
(c) Responsible for planning, preparing and coordinating the schedule for the procurement of consultancy services and goods and works and Services Other than Services of Consultants
(d) Specialist in the preparation of all the activity reports prescribed by the procurement procedures manual of the project implementation unit, but also any other report that the donors may request within the framework of the project. execution of the project.
(e) Specialist in the establishment of a filing system for procurement files which will include for each contract all the documents relating to these contracts, including the documents relating to payments, in order to allow any subsequent review of IDA or external procurement audit
(f) Responsible for entering procurement files into the STEP platform
(g) Contribute to the process of continuous improvement of solutions for procurement aspects and provide inputs for the corresponding manuals;
(h) Perform all tasks entrusted to it by the Project PMU Coordinator in relation to the tasks defined in its ToR.

In his mission within the team, the Procurement Manager will provide useful advice to all team members in:
(a) The bid opening phase, bid evaluation and proposal for awarding the contract;
(b) Assistance in responding to bidders' requests for clarification;
(c) Response to comments from the Bank and any other donors;
(d) Proposals for alternative solutions when a procurement problem cannot be resolved internally;
(e) Reviewing all inbound and outbound correspondence relating to procurement to ensure that the courier has received proper treatment in full compliance with the rules; and
(f) The interpretation of the terms of the contract in the event of a dispute during the performance of the contract.

3. DETAILED DESCRIPTION OF THE TASKS OF THE PROCUREMENT OFFICER

The tasks of the Procurement Officer will consist of:

1. Prepare and coordinate Procurement Planning (PPM) including works, supplies, non-consulting services and consulting services;
2. Enter the Procurement Plan and all the steps of the procurement process in the STEP platform and request the No Objection Notice from the World Bank before the implementation of any activity
3. Update the PPM in the STEP platform at least once a year and whenever the need arises;
4. Design/implement a system (procedures) for filing and archiving physically and in the STEP platform of all documents and procurement files from the start of the procurement process to payments;
5. Train key personnel in handling the filing and archiving system as recommended by the World Bank;
6. Develop a procurement monitoring mechanism, including delays, in order to be able to quickly identify potential sources of delays, inform the Coordinator and propose solutions to resolve them;
7. Ensure the quality of the technical specifications and the Terms of Reference produced by the sector experts of the PMU, the executing agencies and any other partner in the implementation of the Project;
8. Draft and/or supervise the drafting of requests for expression of interest for the recruitment of Consultants and ensure their publication in the national and/or international press and in UNDB if necessary according to the estimated amount and the complexity of the market;
9. Prepare and/or supervise the preparation of Preselection Files, Tender Files (DAO), Requests for Quotation (DC) and Requests for Proposals (DP)
10. Publish general notices, notices requests for expressions of interest to receive expressions of interest for the services of Consultants, prequalification notices and specific notices of calls for tenders for works and supplies and services other than the services of Consultants;
11. Monitor the publication of specific tender notices in the appropriate media;
12. Participate in bid opening commissions, bid evaluations, contract awards, in order to be able to usefully advise the actors involved in the award of contracts and be a rapporteur;
13. Schedule and prepare the sessions of the procurement commissions, including the inclusion in the agenda of the stages of the bid evaluation process (opening of bids, evaluations and awards);
14. Ensure the supervision or possibly the secretariat of the analysis committees, with non-deliberative voice and ensure that all decisions related to the award and execution of contracts have complied with the agreed rules;
15. Ensure the confidentiality of the bid evaluation reports and ensure that they receive the necessary approvals from the competent members of the Administration if necessary;
16. Prepare requests for Notice of No Objection (ANO) to be sent to the World Bank;
17. Prepare contracts and ensure that they are approved, stamped and notified according to the procedures manual and as soon as possible;
18. Ensure that the results of calls for tenders are published within the prescribed time after the award of contracts, and that unsuccessful bidders receive the necessary information;
19. Ensure that unsuccessful bidders receive the necessary information as well as their bid bonds immediately after the contract award decision.
20. Open and maintain a directory of Companies, Suppliers, Consultants and service providers other than qualified services during the life of the project;
21. Establish the market situation each month together with an action plan which releases the responsibilities of all the stakeholders, as well as the deadlines for execution;
22. Prepare quarterly reports on the situation of contracts and contribute to the preparation of the Financial Monitoring Report (RSF on aspects of procurement
23. Follow up on requests for no objection to the World Bank;
24. Advise sector experts and the Coordinator in understanding and drafting any incoming or outgoing correspondence with procurement aspects;
25. Take all necessary measures for the proper supervision of the execution of contracts, taking into account their specificities and provide appropriate advice in the execution of contracts and especially with regard to the resolution of disputes that may arise;
26. Support the organization of the commission for the reception of supplies, works and various services;
27. Ensure that the goods and services are delivered and stored securely at the places and on the dates specified in accordance with the provisions of the contracts;
28. Participate in the development of updated reports on the use and operation of the equipment made available to the various components of the Project.
29. Organize and carry out internal training sessions according to a frequency to be agreed with the Coordinator to ultimately empower the PMU and the Executing Agencies in the correct daily application of the Bank's Procurement Regulations;
30. Perform any task or mission related to procurement requested by the Coordinator;



[Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.]

Documents

 Tender Notice