Purchase, Installation and Training on Cold Tender - 24701210

Procurement Summary

Country: Somalia

Summary: Purchase, Installation and Training on Cold Storage Equipment

Deadline: 16 Jul 2018

Posting Date: 06 Jul 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 24701210

Document Ref. No.: M-2018/54

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

Purchaser's Detail

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Tender Details

Request for proposals are invited for Purchase, installation of, and training on cold storage equipment for Zakia Fishing Company in Berbera, Somaliland.
Method of Submittal:
Respond via e-mail with attached document in pdf format to [email protected].
The Bidder/Seller agrees to hold the prices in its offer firm for 60 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFQ.
Solicitation Number: M-2018/54
This RFQ has been issued by International Resources Group (IRG) a wholly-owned subsidiary of Research Triangle Institute (RTI), with its principal place of business at 3040 East Cornwallis Road, Research Triangle Park, NC 27709-2194. Any references in this RFQ to RTI is intentional and shall be deemed to mean both RTI and IRG and that Bidders / Sellers understand this and agree that they will comply.
Attachments to RFQ:
1. Attachment “A” – Commodity Specifications
2. Attachment “B” – Instructions to Bidders/Sellers
3. All PO Terms and Conditions are listed on our website at forth at: http://www.rti.org/POterms,

http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items:

http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”).
Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties.
All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.
Indicate a description of the activity/service that is expected from the supplier. Provide product specifications or service expectations (both if applicable). Include deliverables, timelines, and any special terms and conditions
Description of Activity/Service:
Background:
One of the main challenges facing the seafood industry is a lack of suitable cold chain equipment and skilled technicians who can install, operate and maintain the equipment. GEEL would like to provide these services to Zakia Fishing Company (Zakia) as they have demonstrated commitment through the procurement of equipment, the development of a good business plan, securing an operational cash flow and providing a commitment to employ 100 additional seafood workers in an Somaliland. In addition, Zakia will develop new local and international markets and implement fisheries management as part of their new business model (monitoring catch per unit effort over time) and provide an outlet for approximately 500 fishers.
Place of Performance:
Zakia Fishing Company (Zakia) – Berbera, Somaliland
Description of activity:
The Supplier shall provide the following services:
Primary requirements:
1. Assist GEEL in determining what is required at the designated Zakia location by providing detailed design drawings, equipment specifications, electrical power board and fittings and any back up services or other relevant information to fully inform GEEL refrigeration engineers of what your company is proposing to provide (send technical drawing specifications of all items of equipment)
2. Purchase one (1) high quality 10 MT capacity per day flake ice maker, air cooled, with insulated (100mm thick walls) holding room (including floor and door) and all associated electrical fittings
3. Purchase one (1) quality brand generator and associated fitting to power the above flake ice making equipment and electrical accessories.
4. Purchase one (1) quality brand water sterilization system to purify all water used to make ice for the equipment in item 2 above
5. Deliver and install all equipment at Zakia site in Berbera (eg. at least 8 MT of ice from potable water will be produced before installation is considered complete)
6. Estimate cost and time required for the equipment, transport, and installation (this will form part of the selection criteria)
Secondary requirements:
7. Assess existing capacity of cold chain management staff of factory in terms of skills and management.
8. Advise on appropriate training needs to develop their skills
9. Advise on missing cold chain equipment necessary for improving quality of fish products
10. Provide information regarding weakness and strength as far as cold chain equipment, management and skills of staff are concerned.
11. Recommend appropriate measures to be taken to improve cold chain management
12. Recommend measures and actions to ensure the sustainability and proper usage of equipment, especially if GEEL decides to further invest in the operation
13. Ensure Zakia staff use professional refrigeration and electrical tools properly Product or Service Expectations (both if applicable):
Product/Service Expectations
GEEL is not looking to purchase the cheapest equipment. The better the brand the higher the technical scoring. Back-up services, training of Zakia staff, and warranties will be favorably considered when deciding the winning bid.
Key Personnel – Company Technicians. Supplier shall provide at least one CV.
Qualifications:
• The Company Installation Technicians will have advanced qualifications in electrical engineering and cooling systems or related disciplines in cold chain management or refrigeration science.
Knowledge/Experience:
• 5 years of practical experience in commercial refrigeration systems;
• Sufficient knowledge on cold chain equipment (flake ice makers, etc) and their installation and management
• Familiarity with relevant cold chain equipment required to ensure quality products Deliverables, Timelines, Special Terms and Conditions: Deliverables. Supplier shall provide a detailed list of and, if possible, photos, of equipment it intends to use, per the below specifications.
1. Purchase and delivery of the following items to Zakia Fishing Company in Berbera, Somaliland
• one (1) high quality air cooled 10 MT capacity per day flake ice maker, with insulated holding room (including floor and door) and all associated fittings, including wiring control panel, change over switch, electrical DP box etc
• one (1) quality brand generator and associated fitting to power the above flake ice making equipment
• one (1) quality brand water sterilization system capable if sterilizing 20MT of water per day (20, 000 liters)
2. Completed installation all equipment at Zakia Fishing Company in Berbera, Somaliland
3. Company assessment reports to GEEL outlining the above responsibilities
4. Work report every two weeks on the status of delivery and full installation report within one week of completing the activity
Reporting procedures:

• The Supplier shall notify GEEL Cold-Chain Engineer before commissioning work

activities and/or qualified staff

• The Supplier shall report to the Fisheries Team Leader on all but technical matters

• The Supplier shall liaise directly with the GEEL Cold Chain Engineer on all technical

matters

• The Supplier shall liaise remotely with the GEEL Cold Chain Engineer and undertake

technical aspects as instructed. The Fisheries Team Leader and the GEEL Fisheries

regional program coordinators for the region will be in copy on all corresponds and

reporting.

Timelines: Supplier shall submit a work delivery schedule.

All work to be completed within 90 days of the agreed start date.

Documents

 Tender Notice