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The AGB - URBAN DEVELOPMENT BILZEN-HOESELT has issued a Tender notice for the procurement of a Purchase Free Time Software in the Belgium. This Tender notice was published on 05 Dec 2025 and is scheduled to close on 05 Jan 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 131508387, while the tender notice number is 807779-2025 and Registering on the platform.
Procurement Summary
Country: Belgium
Summary: Purchase Free Time Software
Deadline: 05 Jan 2026
Posting Date: 05 Dec 2025
Other Information
Notice Type: Tender
TOT Ref.No.: 131508387
Document Ref. No.: 807779-2025
Financier: Self Financed
Purchaser Ownership: Public
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
The board wants to purchase a new software package for the Leisure department.
Hall and space rental
The purpose of this process is to digitally, user-friendly and efficient management of the entire process of room and space rental. This process includes:
- Request and reservation burgers, associations, schools or internal employees
- Confirmation, follow-up and communication about requests
- Automatic assignment of workstations or notifications (cleaning, technology, room attendant, access control)
- Price calculation, allocation of correct rates or exemptions
- Link with access, planning and accounting
- Invoicing or direct payment, with follow-up of cancellations or exceptions
- User-friendly reporting and policy follow-up
The process aims for minimal manual intervention, unless the service or board explicitly chooses to deliberately perform certain steps manually to keep. Furthermore, it is aimed at a clear division of roles and maximum reuse of data (such as profiles, availabilities or reservation history), so that both the citizen and the internal operations are optimally supported.
Registration and participation management
The purpose of the process "Registrations and participation management" is the digital management of registrations for activities, courses, excursions or events organized by the leisure services.
This includes both paid and free activities and applies to different target groups (citizens, associations, schools...
Document Type: Contract Notice
Reference Number: PPP04D-3835/5556/206/26
Contract Type: services
Authority Type: body pl
Doc Title: Purchase Free Time Software
Dispatch Date: 2025-12-03
Publish Date: 2025-12-05
Submission Date: 2026-01-05
Documents
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Procurement Documents for Belgium
Access a comprehensive library of standard procurement documents specific to Belgium. Here, you'll find all the essential forms, guidelines, and templates required for tender applications and submissions in Belgium
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