Purchase of Accounting Software & Training Tender - 40795390

Procurement Summary

Country: Liberia

Summary: Purchase of Accounting Software & Training of Staff(Quick Books)

Deadline: 29 Feb 2020

Posting Date: 23 Feb 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 40795390

Document Ref. No.:

Competition: ICB

Financier: European Union (EU)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48440000 - Financial analysis and accounting software package

Purchaser's Detail

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Tender Details

Expression of Interest are invited for Purchase of Accounting Software & Training of Staff(Quick Books).
INTRODUCTION
Women Empowerment for Self Employment (WE4SELF) is a local non-governmental organization based in Liberia with focus on youth and women issues in the context of social change. The Organization was established and incorporated in 2006 and accredited by the Government of Liberia. WE4SELF envisions a Liberia where the dignities of all persons are respected and vulnerable women and youth economically empowered. Our mission is to promote respect for human rights through advocacy and the provision of income generating activities in a dignified manner.
WE4SELF was one of the eleven (11) CSOs selected through a competitive bidding process to implement a grant from the European Union through Mercy Corps and Kvinna till Kvinna intended to strengthen the capacity of CSOs for inclusive wealth creation.
In an effort to strengthen its capacity in line with present day reality, WE4SELF is now seeking local consultants/consultancy firms in the below areas:
2. Purchase of accounting software & training of staff(Quick books)
2. Consultancy Area: Purchase of accounting software & training of staff (Quick books)
OBJECTIVE OF THE CONSULTANCY
The objective of this consultancy is to ensure the procurement, installation and integration of accounting software and training of relevant staff in Quick Books to that they become capable of moving financial records from receipts/paper to Quick Book. The Consultancy is also expected to ensure that tools and templates are designed for the organization and that the relevant staffs are trained in their application. The Consultant will also establish a financial structure within QuickBooks that is organization-specific and appropriate to need.WE4SELF is convinced that when QuickBooks is used properly, it can be a serious labor-saving application.
SCOPE OF WORK
The required consultancy mission is expected to deliver the following (but not limited to):
• Review all existing accounting system of the organization
• Recommend appropriate accounting software for procurement
• Install and integrate same into the system
• Conduct training of relevant staffs on the application of the new system (Quick Book)
• Follow-up to ensure that the new system is being properly utilized
KEY DELIVERBLES
The consultant will be expected to provide the following key deliverables:
• WE4SELF existing accounting system reviewed and proposed changes documented
• A four day training plan designed with clear methodologies to be used.
• Training materials (handouts) for participants provided at the end of the training
• Appropriate accounting software procured and installed
• New accounting system (Quick Book) instated and integrated
• Relevant staff trained in the application of the new system
• Proper utilization of the new system monitored and evaluated
REQUIRED SKILLS AND COMPETENCIES
➢ Must have had experience with accounting system revision and software installation and application.
➢ Experience in conducting and facilitating similar processes with other NGOs.
➢ History/experience of undertaking similar work with other Organizations.
➢ Knowledge and experience of employing participatory approaches and innovative facilitation.
Role of the Organization the Finance Officer and Executive Director will ensure that the consultant has access to any information relevant for the purposes of updating records to an electronic format. This shall include: Statements of receipts and expenditure, Adequate disclosure of all material aspects concerning the organization’s activities and would include all relevant legal agreements/ documents, correspondence and any other information associated with the organization and deemed necessary by the Consultant.
Area of Assignment
The place of assignment is Montserrado County, preferably at WE4SELF Head Office, located in the Rehab Community, RIA Highway.
EXPERIENCE, SKILLS AND COMPETENCIES REQUIRED

It is imperative that the consultant/firm ensures that relevant members of the assignment execution

team possess the following experiences, skills and competencies:

Experience

• Minimum 5years’ experience in designing, implementing, managing and coordinating

strategic plan development

• The lead researcher and members of the team should have excellent academic and research

background as well as proven track record in conducting similar assignment

• Research experience in Advocacy, GBV, CSO Capacity Development, Rights, etc.

Skills & Competencies

• Very strong analytical skills on Gender Analysis in the overall aspect of the strategy

• Excellent communication and facilitation skills as well as fluency in E

English

• Ability to work in collaboration with multiple individuals and groups

• Demonstrate excellent interpersonal and professional skills in interacting with MC and KtK

in addition to different stakeholders of WE4SELF

• Proven ability to produce high quality work under tight time frame

• Evidence of having undertaken similar assignment

KEY DELIVERBLES

The consultant or firm will be expected to provide the following key deliverables:

• An inception report with a detailed work plan, appropriate methodology, timing, roles and

responsibilities of researchers of the particular assignment

• Electronic files containing the strategic plan and updated policies

• Printed copy of the strategic plan and policies

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• Training program for the five days with clear methodologies to be used.

• Training materials (handouts) for participants provided at the end of the training

DURATION OF THE ASSIGNMENT

All assignments will be completed within three (3) months. The consultants/firms must ensure that

the entire process which includes preparation, implementation, reporting, testing and revising of

tools, actual field work, and dissemination of the key work to stakeholders are completed within

the time frame.

APPLICATION PROCESS

Interested individual consultants/consultancy firms are invited to submit an Expression of Interest

(EOI) for delivery of the assignments. The EOI should include:;

• A simple Technical and Financial Proposals (inclusive of tax that will be deducted from

the total amount in accordance with Government Regulations

• Clear work plan including outputs/deliverables and detailed time frame

• Detailed CV of the consultant/firm with full description of the profile and experience

• Sample of related work done in the past

• A cover letter outlining the suitability of the consultant/firm for the assignment, motivation

and summarizing relevant experience.

Deadline of the Application

All application (in English) to be sent in by hard copy by-hand or by email with details provided

below:

Start Date: IMMEDIATE

End Date: February 29, 2020

Email address for receiving application materials: [email protected]

Documents

 Tender Notice