Provision of Transportation Services Tender, Rwanda - 52227629

Procurement Summary

Country: Rwanda

Summary: Provision of Transportation Services

Deadline: 05 May 2021

Other Information

Notice Type: Tender

TOT Ref.No.: 52227629

Document Ref. No.: 04/010/2021

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Request for proposals are invited for Provision of Transportation Services.

(RFP)-Provision of Transportation Services

Abt Associates Inc

In 1965, Clark Abt expressed a single, noble goal—to create a world free of war and poverty. The visionary set to work establishing Abt Associates.

Website:

http://www.abtassociates.com

Request for Proposal (RFP)

Provision of Transportation Services

RFP No:

RFP No: 04/010/2021
Title:

Provision of Transportation Services

Issuing Office and Address for Bid Submission:



Address:

Abt Associates Inc.

Rwanda PMI VectorLink project

KG 8 Ave, M&M Plaza, 3rd floor Gishushu Nyarutara

P. O. Box 5200; Kigali, Rwanda



Package Markings:

- RFP#: 04/006/2021 - Supervision vehicles Bid - Abt Associates Inc. - Vectorlink project



Attention: Chief of Party

Tel: (250) 252 572321/2/4

E-mail: VLRwandaProcurement@pmivectorlink.com

RFP Issuance Date:

April 13, 2021

RFP Closing Date:

Deadline for submission of bids is on 5th May 2021 at 3:00 PM and the Opening of bids will be on same date at 3:15 AM in the conference room of Abt Associates (if there is no lockdown in Kigali City).


Mode of Submission

Original copy of bids should be sent to the contact address above, and one electronic copy sent by email to: VLRwandaProcurement@pmivectorlink.com

Anticipated Type of Award:

Firm Fixed Price Purchase Order(s)

Basis of Award:

See “Evaluation Criteria” section

Funding Agency

United States Agency for International Development (USAID)

Prime Contract Number:

AID-OAA-I-17-00008

USAID Source / Nationality (Geo) Code:

935

List of Attachments:

1. Attachment: A: Prime Contract Mandatory Flow Downs

2. Attachment B: Purchase Order Terms and Conditions

3. Attachment C: List of Exceptions

4. Attachment D: Submission Checklist



Attachment:

Description: File 2. RFP for supervision vehicles-June 21-Feb 22_28.03.21477f2e3406fb7b3fe445c57b4c59c24e.docx







Request for Proposal (RFP)
RFP No: - RFP No: 04/010/2021
Title: Provision of Transportation Services
Issuing Office and Address for Bid Submission:
Address:
Abt Associates Inc.
Rwanda PMI VectorLink project
KG 8 Ave, M&M Plaza, 3rd floor Gishushu Nyarutara
P. O. Box 5200; Kigali, Rwanda

Package Markings:
- RFP#: 04/006/2021 - Supervision vehicles Bid - Abt Associates Inc. - Vectorlink project

Attention: Chief of Party
Tel: (250) 252 572321/2/4
E-mail: VLRwandaProcurement@pmivectorlink.com

RFP Issuance Date: April 13, 2021
RFP Closing Date: - Deadline for submission of bids is on 5th May 2021 at 3:00 PM and the Opening of bids will be on same date at 3:15 AM in the conference room of Abt Associates (if there is no lockdown in Kigali City).

Mode of Submission Original copy of bids should be sent to the contact address above, and one electronic copy sent by email to: VLRwandaProcurement@pmivectorlink.com
Anticipated Type of Award: Firm Fixed Price Purchase Order(s)
Basis of Award: See “Evaluation Criteria” section
Funding Agency United States Agency for International Development (USAID)
Prime Contract Number: AID-OAA-I-17-00008
USAID Source / Nationality (Geo) Code: 935
List of Attachments: 1. Attachment: A: Prime Contract Mandatory Flow Downs
2. Attachment B: Purchase Order Terms and Conditions
3. Attachment C: List of Exceptions
4. Attachment D: Submission Checklist
Provision of Transportation Services


About Abt Associates:

Founded in 1965, Abt Associates Inc., is a mission driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.
With a global staff of more than 3, 000, and in over 60 countries, Abt Associates Inc., is recognized as an engine for social impact, fueled by caring, curiosity, and cutting-edge research that moves people from vulnerability to security. Whether it's welfare or weather disasters, the environment or economics, agriculture or HIV and AIDS, Abt Associates addresses the world's most pressing issues, and is known for its rigorous approach to solving complex challenges.
Approximately 51% of our staff has graduate degrees; one in six has a doctorate. Examples of Abt Associates work include nationally recognized research, evaluation, and technical assistance to improve efficiency of health care systems, effectiveness of government housing programs, the production of food, and the measurements of public opinion, and international public health.
Abt Associates has been ranked among top 20 global research firms and one of the top 40 development innovators.
Requested Products:
The PMI VectroLink Project in Rwanda implemented by Abt Associates Inc. is currently seeking firm, fixed-price bids for transport services from July 01, 2021 to February 28, 2022 as described in the chart below:


Supervision vehicles: RFP number 04/010/2021

General Activity Specific Activity Description Quantity (vehicles) Days Total vehicles






Pre - IRS

Delivery of materials for TOT training Daihatsu 1 2 2
District - micro-planning meetings Jeep Category 2 3 1 3
Pre-Environmental Inspection, Sourcing of Soak pits Constructors, Food vendors inspection and Stores Jeep Category 2 1 (3 days in Kirehe, 3 days in Ngoma and 3 days in Nyagatare) 9
Mobilizer trainings & Side effect training Jeep Category 2 1 (2 days in Kirehe, 2 days in Ngoma and 2 days in Nyagatare 6
Team Leaders- training Jeep Category 2 1 2 days in Kirehe, 2 days in Ngoma and 2 days in Nyagatare 6
SOP trainings & Side effect training Jeep Category 2 3 (5 days in Kirehe, 5 days in Ngoma and 5 days in Nyagatare 15
SOP & TL training Pick up Double Cabin 6 5 day Kirehe, 5 days Nyagatare & 5 days Ngoma 30
Soak pit Construction, Rehabilitation and store repairs Pick up Double Cabin 1 (3 days in Kirehe, 3 day in Ngoma and 3 days in Nyagatare) 9
IRS Operation
IRS supervision including Partners Jeep Category 2 6 20 120
Post IRS
Post-Environmental Inspection and inventory Jeep Category 2 1 (2 days in Kirehe, 2 day in Ngoma and 2 days in Nyagatare) 9
District IRS Evaluation Meeting Jeep Category 2 1 6 6
Capacity Building Training IRS Capacity Building Training (Nyagatare, Kamonyi, Ruhango and Rusizi) Districts Jeep Category 2 4 4 16
PSDQA Post Spray data Quality Audit
Kirehe, Nyagatare and Ngoma Jeep category 2 6 3 18

Entomological activities Entomological Monitoring/Intervention Jeep Category 2 2 (3 districts*4 days*8 months) 192
Wall Bioassays Tests Jeep Category 2 2 (3 districts*3 days*8 months) 144
Fumigant effect Jeep Category 2 1 (3 district 3 days* 8 months) 72
Entomological Monitoring Control Jeep Category 2 1 (1 districts 4 days* 8 months) 32

Instructions to bidders
1. All documents submitted in response to this RFP, as well as all related correspondence, will be in English.

2. All quoted prices shall be in Rwandan Francs currency

3. Offerors are required to fully review all instructions and specifications contained in this RFP. Failure to do so will be at the offeror-s risk.

4. At any time prior to award of the contract, should Abt Associates deem it necessary to change the RFP provisions, it will provide such amendment(s) in writing. No oral instructions by any person will in any way be considered to limit, exclude, modify, or otherwise affect any terms or conditions of this solicitation, and no supplier shall rely on any such instructions.

5. No inquiries will be answered over the phone or in person, except for administrative clarification regarding submission format or location of the office, etc.

6. Responses to technical questions will be distributed to all bidders.
7. All responses to this RFP shall be submitted at Abt Associates Inc. Kigali Office and via email to as per instructions on page 1 of this RFP under (Mode of submission).

8. Quotes from Offeror(s) on US government debarred list will not be considered.

9. Vehicles shall be supplied with comprehensive insurance. Abt assumes no Insurance or Safety Liability whatsoever.

10. At a minimum, offered vehicles must meet the following requirements (except where otherwise provided/explained, these requirements are absolute):
a. Comply with all regulatory requirements in Rwanda including but not limited to safety, eg: functioning seat belts, lights, tyres, triangles, etc.
b. Wholly owned by the offeror (please include certified copy of vehicle registration). If offeror is not the legal owner, a letter authorizing the offeror to commit the offered vehicles and associated terms is required.
c. Copy of vehicle registration certificate.
d. Copy of comprehensive insurance certificate.
e. By submitting an offer, the bidder confirms that they are compliant with the forementioned requirements.

11. No advance payment is expected after winning the contract and successful bidder/s shall be paid on regular intervals as agreed before the signing of the contract.

12. By submitting an offer and response to this RFP, the offeror guarantees to replace any defective vehicle during the transport services period within 24 hours at no extra cost. If no replacement is made within the agreed time frame, the vendor will accept cancelation of the contract with Abt Associates with no penalty or cover any rental cost that Abt will incur.

13. Bids shall be valid for 120 days after submission however upon signing of the contract the validity of the quoted unit cost shall remain for the duration of the contract.

14. Notwithstanding any prior agreement in place between Abt and the vendor, by signing and returning this RFP and/or submitting an offer, offeror:
a. Acknowledges receipt and acceptance of all terms and conditions contained in this RFP.
b. Confirms that all information c

Documents

 Tender Notice