Provision of Personal Protective Equipments Tender - 50348923

Procurement Summary

Country: Uganda

Summary: Provision of Personal Protective Equipments

Deadline: 26 Feb 2021

Posting Date: 18 Feb 2021

Other Information

Notice Type: Tender

TOT Ref.No.: 50348923

Document Ref. No.: MC-SMC-0003-PERSONAL PROTECTIVE EQUIPMENTS

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Request for proposals are invited for Provision of Personal Protective Equipments under SMC Project in Karamonj Region.
MALARIA CONSORTIUM UGANDA
REQUEST FOR PROPOSAL (RFP) FOR PROVISION OF PERSONAL PROTECTIVE EQUIPMENTS UNDER SMC PROJECT IN KARAMONJ REGION
MC-SMC-0003-PERSONAL PROTECTIVE EQUIPMENTS
SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS
A. Malaria Consortium
Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity. With funding from the Malaria Consortium Core - UK. Malaria Consortium Uganda office invites potential bidders for the supply of personal protective equipment. The selected vendor will deliver the items to Malaria Consortium Uganda Head Office.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
B Administrative Information
1. It is the intent of this RFP to secure competitive proposals to select one or two service providers to provide personal protective equipment to Malaria Consortium, Uganda programme office- SMC Project as per specification indicated in attachment A and B of this RFP.
2. The resulting award from this RFP will establish a fixed price Framework Agreement (FWA) between the vendor and Malaria Consortium for a period of one (1) year and prices quoted will remain unchanged.
3. Vendors shall submit sealed bids and samples addressed to:
Malaria Consortium Uganda

Attention: Operations Department

Plot 25, Upper Naguru East Road

Naguru, Kampala, Uganda
AND

A softcopy to [email protected] with the following reference in the subject: ‘MC-SMC-0003-PERSONAL

PROTECTIVE EQUIPMENTS

4. Bids must be received by Friday February 26th 2021 at 17:00 (5pm) accompanied with a sample (clearly marked)

for each item quoted by the bidder. Bidssubmitted after the deadline will NOT be accepted.

5. Questions must be sent by email to [email protected] with the following bid reference in the

subject: ‘‘MC-SMC-0003-PERSONAL PROTECTIVE EQUIPMENTS - Question-

6. Malaria Consortium shall notify the winning bidders in writing within seven working days of the bid opening.

Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.

7. The submitted proposal shall include the following information and specifications as outlined in section C and

B. Failure to supply all requested information or comply with the specified formats will disqualify the bidder

from consideration.

a. Signature to confirm compliance with Malaria Consortiums Policies (section F)

b. Copy of business registration documents (proof of legal operation in Uganda.

c. Technical Proposal with the following details

a. A description or pamphlet describing the distinct features of the PPEs quoted by the

Proposed supplier.

b. Current National Drug Authority certificate

c. Acceptance of the proposed payment terms

d. Manufacture-s Authorisation Certificate

e. Certificate of conformity/ Analysis(UNBS)

f. Verification certificate (NDA)

g. Availability and delivery timeline for the PPEs within three days after insurance order.

h. Completed Pricing proposal as in attachment A including any discount offered.

8. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be

in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted.

9. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best

interest.

10. The award criteria shall be based on the proposals overall response and “value for money” while taking into

consideration donor and internal requirements and regulations. The procurement committee of Malaria

Consortium employees will determine the award.

11. Prices quoted by the Bidder shall be firm and fixed during the Bidder-s performance of the Purchase Order and not

subject to variation on any account.

Malaria Consortium RFP Page 3 of 19

12. The successful vendor shall receive a Purchase order to delivery within one week after insurance of the order,

which can be extended upon agreement of both parties.

13. All proposals and/or quotes should be valid for a minimum of ninety (90) days.

14. The language for communications and required documents is English.

C Technical Requirements & Specifications

ATTACHMENT A: Minimum Required Specifications

1

Hand Sanitizer Gel 50ml | 75% Alcohol Content | Kills 99.9% of Germs | Clean & Protect | Easy Carry

Travel Size | Anti-Bacterial Hand Sanitizer.

3 Waste Bag - Small Plastic bags - Black vest 11x17x21-, Pack 50 Pcs

4 Infrared digital thermometers with batteries.

5 Face Mask, Surgical, type IIR, tie strap, disposable

6

Factory-made fabric masks that meet the minimum thresholds related to three essential parameters:

filtration, breathability and fit

7 Examination Disposable Gloves, pack of 50 pairs

8 Thermometers (digital)

ATTACHEMENT B: Pricing Proposal Schedule

No: Description of Motor Vehicle Unit Quantity Unit

Rate (UGX)

Exclusive

VAT

Total

Price (UGX)

Inclusive

VAT

1. Hand sanitiser - Gel, 200 mls Pieces 14, 020

Hand sanitiser - Gel, 100 mls 27, 00

3. Waste Bag - Small Plastic bags - Black

vest 11x17x21-, Pack 50 Pcs

Packs of 50

pcs 142

4. Infrared thermometers for Human with

batteries Pieces 40

5. Face Mask, Surgical, type IIR, tie strap,

disposable

Pack of 50

pcs 290

6. Fabric Face Masks - Factory-made fabric

masks that meet the minimum thresholds

related to three essential parameters:

filtration, breathability and fit Pieces 810

7.

Disposable Gloves

Pack of 50

pcs 1, 430

Malaria Consortium RFP Page 4 of 19

8. Thermometers (digital) Pieces 72

Net Total:

VAT:

GRAND TOTAL:

NOTE:

Your quotation must be in Uganda Shillings VAT inclusive and Enter 0% VAT rate if VAT

exempt

D Payment Terms

15. Malaria Consortium will make payment 30 days after presentation of signed waybills/Goods Received Notes

and invoice outlining any deductions for loss, damage or late delivery.

16. All payments shall be made in (Uganda shillings) by bank transfer within 30 days of receipt of valid

documentation

17. The evaluation criteria as outlined in section E will be used to evaluate bids.

E RFP Evaluation Criteria

18. For the proposal to be considered technically compliant, the proposer must achieve a minimum score of 50%.

Proposals, which do not meet the minimum score, will be given no further consideration. In addition, clarity

and completeness of presentation will be considered during the evaluation.
Pre-selection criteria (non adherence disqualifies a bid from further consideration)

 Compliance with Malaria Consortiums Policies (Section F) Yes/No

 Current Copy of business registration documents (proof of legal operation in the country) Yes/No

 Current Uganda Revenue authority tax clearance certificate Yes/No

 Acceptance of the proposed payment terms and bid validity of 90 days Yes/No

Technical Criteria 60%

Technical proposal

 A Certificate of Analysis from Quality Assurance( UNBS) that confirms that items / equipment

meets its product specification.in company name = 10points

 Current National Drug Authority Registration certificate = 05 points

 Verification certificate for importation of the offered itemsin company names = 05 points

 Authorized dealership certificate or letter from the main manufacturer or dealer to act on his

behalf to sell the offered equipment. = 10 points

30%

Quality of the product / Item ( Samples provided) 20%

Ability to deliver against the proposed delivery schedule 10%

Malaria Consortium RFP Page 5 of 19

Financial Competitiveness

Fixed Pricing proposal, with total cost estimate for the products or services, with cost breakdown 40%

NOTE: All documents submitted will be subjected to authentications with the relevant authorities by Malaria

Consortium i.e. certificates and licenses.

F Declaration by the Bidder:

I/we, the Bidder, hereby confirm compliance with the following (which are attached to this RFP):

 Malaria Consortium Terms and Conditions of Purchase

 Malaria Consortium-s Anti-Bribery Policy

 Malaria Consortium-s Anti-Fraud and Anti-Corruption policy

 Malaria Consortium-s Safeguarding policy

I/we also confirm that Malaria Consortium may in its consideration of our offer, and subsequently, rely on the

information provided in this document.

I (Name) ________________________________ (Title) _____________________________ am authorized to represent

the above-detailed company and to enter into business commitments on its behalf.

Company ……………………………………………………………………... Date ……………

Malaria Consortium RFP Page 6 of 19

Malaria Consortium Terms and Conditions of Purchase

1 Definitions and Interpretation

These terms and conditions ("Conditions") form part of the contract between the supplier ("Supplier") and Malaria Consortium (the

"Customer"), in relation to the purchase order ("Order") (the Order and the Conditions are together referred to as the "Contract"). Terms not

otherwise defined herein shall have the meaning given to them in the applicable Order.

2 Quality and Defects

2.1 The Goods and the Services shall, as appropriate:

a) cor

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