Provision of Internet Service Tender in South Sudan - 45191677

Procurement Summary

Country: South Sudan

Summary: Provision of Internet Service

Deadline: 04 Sep 2020

Posting Date: 25 Aug 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 45191677

Document Ref. No.: MC-SS-AW-0001

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

72400000 - Internet services

Purchaser's Detail

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Tender Details

Request for proposals are invited for Provision of Internet Service in MC AWEIL Field Office.
MALARIA CONSORTIUM SOUTH SUDAN
REQUEST FOR PROPOSAL (RFP) FOR PROVISION OF INTERNET SERVICE IN MC AWEIL FIELD OFFICE
SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS
A. Malaria Consortium
Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
B Administrative Information
1. It is the intent of this RFP to secure competitive proposals to select internet service provider for Aweil field office.
2. Vendors must submit all bidsin softcopy to [email protected] with the following reference in the subject: ‘MC-SS-AW-0001-internet Services-
3. Bids must be received by Friday September 4th 2020 at 17:00 (5pm). Bidssubmitted after the deadline will NOT be accepted.
4. Questions must be sent by email to [email protected] with the following bid reference in the subject: ‘MC-SS-AW-0001 internet Services-
5. Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.
6. The submitted proposal shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration.
a. Signature to confirm compliance with Malaria Consortiums Policies (section F)
b. Copy of business registration documents (proof of legal operation in South Sudan.
c. Technical Proposal with the following details
i. Range and depth of company experience
ii. At least three relevant client reference for similar contracts
iii. Relevant internal good practice policies
iv. Evidence of approval from relevant authority to provide internet service in South Sudan.
v. Capacity and resources available to deliver internet in Aweil including all equipment ie complete V-Sat Dish.
vi. Details of ongoing support both remotely and on the ground as required
vii. Acceptance of the proposed payment terms
d. Pricing proposal, with total cost estimate for the products or services, and including a breakdown of all assessment, equipment, installation and ongoing support and running costs. The running costs must include a breakdown of the requirements as outlined in section C, as well as other packages offered by the supplier including upload and download speeds and the relevant contention ratios as well as minimum guaranteed bandwidth per package.
7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted.
8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
9. The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
10. The successful vendor shall receive a contract for one year which can be extended upon agreement of both parties.
11. The language for communications and required documents is English.
C Technical Requirements & Specifications
12. The vendor is required to provide quotation for a complete internet installation in Aweil, which should include all equipment that mc will be using during the contract period. The equipment MUST be provided on loan - Malaria Consortium will not be purchasing the equipment; this will be required until the contract end period. Ideally the equipment will allow bandwidth to be increased if required without needing to replace the equipment. Please indicate the maximum bandwidth the equipment will be able to support if a bandwidth increase is required in the future. The equipment will include all items required to provide an ethernet connection (UTP) suitable for Malaria Consortium to connect to our own Cisco Meraki MX65W security appliance (firewall, traffic management and Wi-Fi).
Below is our bandwidth requirement:

S/no Bandwidth CIR/MIR Ratio

(Guaranteed/Maximum)

1 2048 mbps download & 1024 mbps

upload

1:1 or 1:2

D Payment Terms

13. Malaria Consortium will make payment 30 days after presentation of certificate of completion note and

invoice outlining the bandwidth given to MC for that specific period. The internet bandwidth will be paid on

quarterly basis.

14. All payments shall be made in (United states dollar) by bank transfer within 30 days of receipt of valid

documentation

15. The evaluation criteria as outlined in section E will be used to evaluate bids.

E RFP Evaluation Criteria

16. For the proposal to be considered technically compliant, the proposer must achieve a minimum score of 50%.

Proposals, which do not meet the minimum score will be given no further consideration. In addition, clarity

and completeness of presentation will be considered during the evaluation.
Pre-selection criteria (non adherence disqualifies a bid from further consideration)

 Compliance with Malaria Consortiums Policies (Section F) Yes/No

 Copy of business registration documents (proof of legal operation in the country) Yes/No

 Copy of registration with a telecom company Yes/No

Technical Criteria 45%

Technical proposal

 Proposed services/products that demonstrate an understanding of Malaria Consortiums

requirements

 Demonstrated quality of the product or service

 Provide a complete internet equipment that includes but not limited are V-sat Dish,

Modem, BUC, LNB etc

 Provide the internet equipment to MC on loan basis

Company Experience

 Range and depth of company experience

 At least three relevant client reference forsimilar contracts

 Evidence of approval from relevant authority to provide internet service in South Sudan

 Capacity and resources available to deliver, including the relevant geographic area and the

turnaround time for quick support

 Acceptance of the proposed payment terms

10%

Malaria Consortium RFP Page 4 of 18

 Ability to deliver against the proposed delivery schedule

Financial Competitiveness

Pricing proposal, with total cost estimate for the products or services, with cost breakdown 45%

F Declaration by the Bidder:

I/we, the Bidder, hereby confirm compliance with the following (which are attached to this RFP):

 Malaria Consortium Terms and Conditions of Purchase

 Malaria Consortium-s Anti-Bribery Policy

 Malaria Consortium-s Anti-Fraud and Anti-Corruption policy

 Malaria Consortium-s Safeguarding policy

I/we also confirm that Malaria Consortium may in its consideration of our offer, and subsequently, rely on the

information provided in this document.

I (Name) ________________________________ (Title) _____________________________ am authorized to represent

the above-detailed company and to enter into business commitments on its behalf.

Company ……………………………………………………………………... Date ……………

Malaria Consortium RFP Page 5 of 18

Malaria Consortium Terms and Conditions of Purchase

1 Definitions and Interpretation

These terms and conditions ("Conditions") form part of the contract between the supplier ("Supplier") and Malaria Consortium (the

"Customer"), in relation to the purchase order ("Order") (the Order and the Conditions are together referred to as the "Contract"). Terms not

otherwise defined herein shall have the meaning given to them in the applicable Order.

2 Quality and Defects

2.1 The Goods and the Services shall, as appropriate:

a) correspond with their description in the Order and any applicable specification;

b) comply with all applicable statutory and regulatory requirements;

c) be of the highest quality and fit for each purpose held out by the Supplier or made known to the Supplier by the Customer;

d) be free from defects in design, material, workmanship and installation; and

e) be performed with the best care, skill and diligence in accordance with best practice in the Supplier`s industry, profession or trade.

2.2 The Customer (including its representatives or agents) reserves the right at any time without the provision of prior notice to audit the Supplier-s

records, inspect work being undertaken in relation to the supply of the Goods and Services and, in the case of Goods, to test them.

3 Ethical Standards

3.1 The Supplier shall observe the highest ethical standards during the performance of its obligations under this Contract including international

labourstandards promoted by the International Labour Organisation including in the areas of child labour and forced labour.

3.2 The Supplier, its suppliers and sub-contractors shall comply with all environmental, public health & safety, and product safety statutory and

regulatory requirements and standards, shall not in any way be involved in (a) the manufacture or sale of arms or have any business relations

with armed groups or governments for any war related purpose; or (b) terrorism and shall check its staff, suppliers and sub-contractors a

Documents

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