MALARIA CONSORTIUM NIGERIA has floated a tender for Provision of Freight Services. The project location is Nigeria and the tender is closing on 12 Apr 2021. The tender notice number is MC-NG-AB-042, while the TOT Ref Number is 60. Bidders can have further information about the tender and can request the complete tender document by Registering on the site.

Procurement Summary

Country : Nigeria

Summary : Provision of Freight Services

Deadline : 12 Apr 2021

Other Information

TOT Ref.No.: 60

Document Ref. No. : MC-NG-AB-042

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser's Detail

33 Pope John Paul Street, Off Gana Street, Maitama, Abuja-FCT Tel: +234 8180396600

Tender Details

Request for proposals are invited for Provision of Freight Services. MALARIA CONSORTIUM NIGERIA REQUEST FOR PROPOSAL (RFP) FOR PROVISION OF FREIGHT SERVICES REF: MC-NG-AB-042 SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS A. Malaria Consortium Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity. Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality. Freight Demand Malaria Consortium supports multiple projects in Nigeria with different projects starting and ending each year, as such our demand for supplies and services nationally and internationally varies year on year. The majority of Malaria Consortium supply and service needs are procured locally in our countries of operation where the right price and quality can be obtained. Internationally sourced products predominantly include pharmaceutical and medical items, with other small ad hoc needs on rare occasions (including vehicles). B Administrative Information 1. It is the intent of this RFP to secure competitive proposals to select a third party logistics service provider to manage flow of commodities coming from Lagos, Port Harcourt and Abuja areas to several States in the country where Malaria Consortium has offices. 2. Bids must be submitted in softcopy to with the following reference in the subject: ‘MC-NG-AB-042-Haulage Services-. 3. Bids must be received by Monday 12th April 2021 17:00 (5pm) Nigerian time. Bidssubmitted after the deadline will NOT be accepted. 4. Bidders may ask for clarifications on this request for proposal up to the 5 th of April 2021, 17.00 Nigerian time by sending an email to with the following reference in the subject: ‘MC-NG-AB-042-Haulage Services-Question- 5. Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor. 6. The submitted proposal shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration. a. Completed Bidder Response Document, including section 3 on compliance to Malaria Consortium policies. b. Copy of business registration documents (proof of legal operation in the country of residence of the company). c. Proof of Tax remittance (Tax Clearance Certificate) d. Pricing proposal, with total cost estimate for the products or services, and including a full cost breakdown 7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted. 8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest. 9. The selection process will be carried out be a Malaria Consortium procurement committee and be as follows a. Review of bids as per the mandatory requirements in clause 28, disqualifying any who do not meet the mandatory requirements b. Review of shortlisted bidders as per the evaluation criteria in clause 29, selecting final shortlisted bidders to present their proposal to Malaria Consortium in a virtual meeting c. Final selection of winning bidder(s) 10. The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees. 11. The successful vendor shall receive a Framework Agreement for the period of up to 1 year which can be extended by 2 years upon agreement of both parties. 12. The language for communications and required documents is English. 13. List of documents included within this Request for Proposal:  Procurement Terms and conditions  Anti-bribery policy  Safeguarding policy  Anti-fraud and anti-corruption policy  Bidder Response Document Malaria Consortium RFP Page 3 of 18 14. The evaluation criteria as outlined in section D will be used to evaluate bids. 15. The selection will be fair, objective and transparent. Only a qualified vendor whose bid substantially conforms to the requirement at an acceptable price will be awarded. 16. At any time during the validity of the bids, price variation due to any reason shall not be accepted by Malaria Consortium after it has received the bids. At the time of award of Framework Agreement or Purchase Order, Malaria Consortium reserves the right to vary (increase or decrease) the quantity of services and/or goods, without any change in the unit price or other terms and conditions. 17. All bidders will be verified against the following sanctions lists:  UK Treasury  EC List  OFAC List 18. Bid Validity shall not be for less than 90 days. C Technical Requirements & Specifications 19. Malaria Consortium requires a freight agent who will provide market competitive quotes for national freight services which include loading and unloading, optimal loading recommendations, route security assessments, and delivery at destination. 20. The freight agent shall source reliable and cost effective national transport solutions, including product replacement insurance, or equivalent. 21. For each shipment, estimated costs will need to be broken down by line item, with all costs clearly and transparently outlined. Once a cost estimate is approved by Malaria Consortium, no other line items will be paid for by Malaria Consortium. 22. The bidder must be able to electronically store all Malaria Consortium files (orders, invoices from third-party organisations, data loggers, etc.) for a period of up to six years after the end of the Framework Agreement. 23. Other services would include temporary storage near entry ports (Port Harcourt and Lagos) to breakdown bulk volume to smaller consignments for delivery to different States. If applicable supplier will have to submit a breakdown of all associated costs:  Receive the containers / trucks  Unload the cargo on receipt  Perform inspection (qualitative + quantitative).  Fill out relevant shipping documents and share with Malaria Consortium within 48 hours, confirming quantities and any damage/missing  If applicable: Store some items for short period to optimize volume / freight costs  Pick/pack and load the quantities for each product, consolidating the volume by State  Manage the deliveries to the states in compliance with local regulations and Good Distribution Practice, including potentially unloading at the delivery point  Report any issues to the Commodity Manager Malaria Consortium RFP Page 4 of 18 24. Estimated quantities expected in 2021: The following are indicative quantities that could require national transport by Malaria Consortium in 2021. The quantities are based on current planning estimates but are subject to small or large change based on final project quantification and confirmed funding. Product Category Estimated Weight (KG) Estimated Volume (CBM) Estimated number of Containers Projected pickup date Projected pickup up location Expected onward delivery destinations Pharma 1,503,593 979.6 20x40- reefer June 2021 Port Harcourt or Lagos Sokoto Kebbi Bauchi Kogi Nasarawa Plateau Pharma 2,876 15.5 1x20- reefer October 2021 Port Harcourt or Lagos Lagos, Kaduna, kano, Jigawa, LLIN 293,590 443.7 10x40- dry September 2021 Port Harcourt or Lagos Lagos, Kaduna, kano, Jigawa, Ondo, Anambra Pharma 11,221 57.8 1x40- reefer October 2021 Port Harcourt or Lagos Kaduna, Kano Medical supplies 16,150 85.7 2x40- dry September 2021 Port Harcourt or Lagos Ebonyi, Jigawa, Kebbi, Bauchi, Kogi, Nasarawa, Osun, Plateau, Jigawa, Niger, Kaduna, Kano, Sokoto Pharma 250,598.83 163.3 4x40- reefer October 2021 Port Harcourt or Lagos Osun/Ebonyi Please note that actual delivery location and volume ratio will be communicated to selected bidder(s) on an order by order basis. 25. Bidders are required to submit their rates using the tables in the bidder response documents. Rate cards can also be shared in addition. However, bids will only be accepted if the rate tables in the bidder response document are completed. Malaria Consortium RFP Page 5 of 18 D Payment Terms 26. Malaria Consortium will make payment 30 days after presentation of certificate of completion note/signed waybills/Goods Received Notes and invoice outlining any deductions for loss, damage or late delivery. 27. All payments shall be made in Naira by bank transfer. E RFP Selection Criteria 28. To be considered eligible for evaluation, the organization must be registered with CAC and must have agreed to be compliant to Malaria Consortiums Policies. Any Bid Not Meeting the Mandatory Criteria listed below will not be evaluated. Mandatory Criteria (non-adherence disqualifies a bid from further consideration)  Completed Bidder Response Document, including all sections and confirmation of compliance to Malaria Consortium policies

Additional Documents

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