Provision of Corporate Card Program Tender, Cote d'Ivoire - 42981994

Procurement Summary

Country : Cote d'Ivoire

Summary : Provision of Corporate Card Program

Deadline : 25 May 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 42981994

Document Ref. No. :

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : AFRICAN DEVELOPMENT BANK GROUP
01 BP 1387, Abidjan 01 General Services and Procurement Department Division
Cote d'Ivoire
Email :tender@afdb.org
URL :www.afdb.org

Tender Details

Tenders are invited for provision of corporate card program for the African Development Bank.

Request for information for provision of corporate card program for the African Development Bank

Publication Date:

18-May-2020

Deadline Date:

25-May-2020 17:45

The purpose of this Request for Information (RFI) is to provide the Bank Group with data on eligible licensed companies in the market with expertise on the provision of Corporate Card services, and their capabilities. The RFI shall serve as a preliminary information sourcing from the market to allow the AFDB to understand the requirements in detail including pricing structure of the services and prepare the bidding documents in line with gathered information.

Procurement Reference:

ADB/RFI/CHGS/2020/0130


African Development Bank
General Services and Procurement Department
Division
E-mail: tender@afdb.org

REQUEST FOR INFORMATION (RFI): Supply and Delivery of Corporate Cards Program

Reference ADB/RFI/CHGS/2020/0130

BACKGROUND/DESCRIPTION

1. The African Development Bank (hereinafter referred to as “AfDB” or “the Bank) is a ‘AAA’ rated regional multilateral development finance institution, established in 1963, with a mandate to further the economic development and social progress of African countries, individually and collectively. Eighty-one (81) member countries including all the 54 African countries and 27 non-African countries in the Americas, Europe and Asia own the Bank.

2. The Bank operates from its headquarters, in Abidjan, Côte d’Ivoire as well from 38 external offices namely South Africa (Regional Directorate General), Algeria, Angola, Benin, Burundi, Burkina Faso, Central African Republic, Cameroon (Regional Directorate General), Central Africa, the Democratic Republic of Congo, Egypt, Ethiopia, Gabon, Ghana, Guinea, Guinea Bissau, Japan (Representative Office), Kenya (Regional Directorate General), Liberia, Madagascar, Mali, Malawi, Mauritius, Morocco, Mozambique, Niger, Nigeria, Uganda, Rwanda, Sao Tome and Principe, Senegal, Sierra Leone, Sudan, South Sudan, Chad, Tanzania, Togo, Zambia and Zimbabwe.

OBJECTIVES

3. The purpose of this Request for Information (RFI) is to provide the Bank Group with data on eligible licensed companies in the market with expertise on the provision of Corporate Card services, and their capabilities. The RFI shall serve as a preliminary information sourcing from the market to allow the AFDB to understand the requirements in detail including pricing structure of the services and prepare the bidding documents in line with gathered information.

4. The Bank’s Corporate Card Program include four distinct cards with the supporting information management software. The requirements for the are divided in four lots as follows:

• Lot 1: Purchasing Card (P-card) for the settlement of low value purchases.

• Lot 2: Travel Card for staff mission This card is used by Bank staff for settling expenses during official business travel.

• Lot 3: Lodged Card (Corporate Travel Card) for the purchase of air ticket of the Bank Group.

• Lot 4 : Prepaid Card debit card for the Bank events

INFORMATON ON POTENTIAL BIDDERS

5. Interested eligible companies with relevant experience and technical and professional capability are invited to reply to this RFI by e-mail. The following information is requested:

1) Company’s contact details (contact person’s name, address, telephone, e-mail, website, etc.);

2) Introduction of the company as well as the line of business dealing with the requirement;

3) Country of registration

4) General qualifications of the firm as to its specialization in the supply of the subject requirements, recent services/engagements featuring similar services, scope and magnitude (reference list);

5) List the types of Cards the firm is currently offering:
• Travel Card
• PCard
• Lodged Card
• Prepaid Card

6) Indicate what ERP system your company uses;

7) Quality Assurance standards that your company conforms to;

8) Any relevant licenses needed to perform services (if necessary).

9) Any relevant information related to technical developments.

DESCRIPTION OF REQUIREMENTS / INFORMATION

6. The Corporate Card Program is aimed at optimizing processes within the Bank including mission claim processing, low value purchases as well promoting the adoption of a safer and more efficient alternative to cash.

7. The main objectives of Corporate Card Program are:

• To reduce the need for travel advances by providing travelers with an alternative payment method that is safe, convenient and flexible;

• To enable travelers whenever possible, to directly withdraw cash from ATMs or bank counters to meet their mission related expenditures;

• To reduce the pressure on the contracted travel agency and the Bank’s internal Accounts in the processing air tickets expenditures;

• To facilitate collection of travel related data which can be used to negotiate more favorable rates from travel service providers;

• To monitor the settlement of daily subsistence allocation (DSA) for participants who attend events organized by the Bank.

SUBMISSION OF THE RFI

Important Notice

8. This RFI is part of our market survey and the requested information is sought for advanced planning purposes and for the use of the Bank only. Thus, this does not constitute a solicitation and will not result in a contract, nor does it create any obligation on the part of the Bank. The Bank reserves the right to change or cancel the requirement at any time during the RFI process. Any final solicitation for this requirement may not be restricted to suppliers that respond to this RFI.

9. The gathered information will be used to determine the availability of solutions and scope, and resources required by the Bank (please use annex A for your responses).

10. The responses shall be submitted using Annex A by email to tender@afdb.org clearly mentioning the inscription "RFI- supply and delivery of corporate cards program” to be received not later than Monday, 25 May 2020 at 16.00 hours GMT.

11. Interested bidders must originate from one of the Bank’s member countries, the list of which is provided at www.afdb.org/ and also attached as Annex B.

12.

13. For further information regarding this RFI, please contact tender@afdb.org

REQUEST FOR INFORMATION FOR PROVISION OF CORPORATE CARD PROGRAM FOR THE AFRICAN DEVELOPMENT BANK

ANNEX A- RFI RESPONSE FORM
Ref. ADB/RFI/CHGS/2020/0130


Item No. Required Information Bidder Response
1.
Supplier name

2. Contact person:

Designation:

Physical address (Country)

Phone:

email:

3. Country of Registration

4. General qualifications of the firm as to its specialization in the supply of the subject requirements, recent services/engagements in the featuring similar services, scope and magnitude (reference list)
5. Proof concerning the firm’s capacity (i.e. financial strength and resources) to perform


6. List the types of Cards the firm is currently offering:
• Travel Card
• PCard
• Lodged Card
• Prepaid Card
7. Are transactions from the firm’s credits cards available in real time?
8. The Bank uses the SAP/ERP system. Please indicate the system the firm uses
9. Quality Assurance standards that your company conforms to
10. Any relevant licenses needed to perform services (if necessary).
11. Any relevant information related to technical developments (catalogue, brochure, document, etc.)
Attach copies of original documents of:
 Articles of Incorporation or Registration of firm named and information on the capital structure.
 In case of JV, letter of intent to form a legally enforceable JV including a draft agreement, or JV agreement
 In case of government owned entity from the Bank’s member country, documents establishing legal and financial autonomy and compliance with the principles of commercial law.
I, the undersigned, warrant that the information provided in this form is correct and, in the event of changes, details will be provided as soon as possible:




______________________ __________________ ____________
Name Signature Date

Documents

 Tender Notice