Procurement of Printed Teaching/Training Materials Tender - 28907753

Procurement Summary

Country: Liberia

Summary: Procurement of Printed Teaching/Training Materials

Deadline: 13 Dec 2018

Posting Date: 04 Dec 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 28907753

Document Ref. No.:

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

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Tender Details

Quotation are invited for Procurement of Printed Teaching/Training Materials.

Lot 1: Literacy and English Language Arts Semester II
Lot 2: Numeracy and Mathematics Semester II
Lot 3: Life Skills and Teachers Story Book Semester II
Lot 4: ABE English Language Arts Semester II
Lot 5: ABE Science and Mathematics Semester II
Lot 6: Semester II Story Illustrations Teaching Aids

Education Development Center, Inc. (EDC) is an international non-profit organization that develops, delivers, and evaluates innovative programs to address some of the world’s most urgent challenges.

Our work includes research, training, educational materials and strategy, with activities ranging from seed projects to large-scale initiatives. EDC enjoys a worldwide reputation for its excellence in program
and fiscal management and for the impact of its work.

The Accelerated Quality Education Project (AQE) provides educational opportunities to learners in Liberia. EDC’s work on AQE is funded by the United States Agency for International Development (USAID); organizations submitting quotations in response to this Request for Quotations (RFQ) have no relationship with USAID under the terms of this RFQ or any resultant contract. All communications regarding this RFQ must be directed to USAID AQE, Liberia.

1. Purpose and Eligibility

1.1 Purpose

The purpose of this RFQ is to invite prospective offerors to submit quotations to print and deliver materials of various quantities, paper quality and size, binding and production. Materials are Facilitator Manuals (FM) and Learner Workbooks (LWB) that will be used in the Accelerated Learning Program.

1.2 Eligibility

This procurement is open to offers from organizations which are incorporated or legally organized under the laws of Liberia, operating as a going concern in Liberia and either (1) is managed by a governing body, the majority of whom are citizens or lawful permanent residents of Liberia or (2) employs citizens or lawful permanent residents of Liberia in more than half its permanent full-time positions and more than half of its principal management positions.

2. General Information

2.1 Original RFQ Document

EDC shall retain the RFQ, and all related terms and conditions, exhibits and other attachments, in original form in an archival copy. Any modification of these, in the offeror’s submission or subsequent contract, is grounds for immediate disqualification.

2.2 RFQ Provisions

1. All information provided by EDC in this RFQ is offered in good faith. EDC makes no certification that any item is without error. EDC is not responsible or liable for any use of the information or for any claims asserted there from.

2. This RFQ does not under any circumstances commit EDC to pay any costs incurred by the offeror in the submission of a quotation. This is the offeror’s responsibility.

3. All materials submitted in response to this RFQ shall become the property of EDC upon delivery to EDC.

4. Additional documentation may be required prior to selection.

5. All quotations in response to this RFQ and other communications related must be done in English.

2.3 Schedule of Events

The following schedule applies to this RFQ but may change in accordance with EDC’s needs or unforeseen circumstances. Changes in this timeline will be announced as formal modifications to the RFQ.

2.4 Inspection and Acceptance

Under any contract awarded in response to this RFQ, EDC may inspect and test the printed materials to determine whether such printed materials conform to the terms of the contract and its attachments. Unless otherwise agreed to in writing by EDC, EDC shall have a right to inspect printed materials for conformity before payment or acceptance of such printed materials, in accordance with Section 2-513(1) of the UCC. Payment for printed materials made before inspection for conformity shall not constitute an acceptance of such printed materials or impair EDC's right to inspect such printed materials or any of EDC's remedies, in accordance with Section 2-512(2) of the UCC. Printed materials rejected or supplies in excess of quantities ordered may be returned to the selected offeror at the selected offeror's expense.

3. Quotation Submission and Selection

3.1 Offeror’s Understanding of the RFQ

In responding to this RFQ, the Offeror fully understands the RFQ in its entirety and in details, including making any inquiries to EDC as necessary to gain such understanding. Clarification questions must be submitted by potential offerors—in writing—by _________, by 4:00 pm local time in Monrovia, Liberia (GMT). Responses will be published in writing. EDC reserves the right to disqualify at its sole discretion any offeror who submits a quotation that is not responsive or that demonstrates less than such understanding. That right extends to cancellation of the contract if a contract has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to EDC.

3.2 Communication

Verbal communication shall not be effective unless formally confirmed in writing by the EDC Contact Person in charge of managing this RFQ process. In no case shall verbal communication govern over written communications.

Offerors’ inquiries, questions, and requests for clarification related to this RFQ are to be directed in writing in English before _________________ by 4:00 pm local time in Monrovia, Liberia to:
Education Development Center, Inc.
Attention: Chipo Nyambawaro
E-mail: cnyambawaro@edc.org

Excel copies of Annex D can be found on www.emansion.gov.lr websites under the title “Annex D – Liberia Price Template Printed Teaching/Training Materials Semester II”. Alternatively, Offerors may send an email to cnyambawaro@edc.org to obtain an excel copy of Annex D. Emails must be sent prior to the deadline date for submission of quotations.

3.3 Quotation Submission

Offerors must submit their quotation on their letterhead or stationary and must include the following:

1. Completed pricing template in the format specified in Annex D;

2. Draft delivery schedule (see Annex H);

3. The forms and certifications specified in Section 7;

4. The RFQ Completion Checklist (see Annex E);

5. All other required documentation.
Education Development Center, Inc.
Attention: Chipo Nyambawaro
E-mail: cnyambawaro@edc, .org

OR sent via postal mail, courier, or hand delivered to:

Education Development Center, Inc.
Attention: Chipo Nyambawaro
Address: Gibson Street/ 21st Street
Fiamah

Monrovia, Liberia

If sent via email, quotations must have the subject line of “Quotation in response to RFQ for Printed Teaching/Training Materials Semester II” and must include the number of emails (for example, Email 1 of 2, Email 2 of 2, etc.) in the subject line. The quotation itself must include all documents required by this RFQ in Word, Excel, or pdf format and those documents must be attached to the email message(s); all attachments must be clearly labeled and must be numbered sequentially in order for EDC to review the quotation. If the quotation is sent in more than one email message, the offeror should send all of the email messages with the quotation submission on the same day and time and send the emails as closely together as practicable.

Complete submissions sent via postal mail, courier, or hand delivered must be in a closed and sealed envelope and must include a flash drive with an electronic file of the completed pricing template in excel format (reference Annex D).

3.4 Eligibility of Quotations

3.4.1 Complete Quotations

Potential offerors are advised to review all sections of this solicitation carefully and to follow instructions completely, as failure to make a complete submission as described elsewhere herein may result in rejection of the proposal at the sole discretion of EDC. Non-conforming offers will not be considered. Nonconforming offers are defined as those that do not meet the requirements of this RFQ. The determination of whether an RFQ requirement is substantive or a mere formality shall reside solely within EDC. Please refer to the Offeror checklist in Annex E.

Before evaluating quotations, EDC will determine which quotations include the components required by the RFQ to be considered a complete quotation. Please note that although EDC will determine certain quotations to be complete, this determination does not signify that an award will be will be made to one or any of the offerors with complete quotations. Offerors are expected to meet the following minimum requirements to be eligible for this RFQ, (also see Technical Requirements Checklist in Annex F):

Minimum Print Capacity Requirements (see Annex F for table to complete and submit)
OVERALL
Be a registered printing company (not a print buyer or agent)
Have established sheet offset and web offset lithography printing press
Offer specialization in BOTH sheet offset and web offset lithography printing.
Have previous text book printing/publications experience (at least one similar contract of
similar scope of text book printing)
PRODUCTION CAPACITY
DESKTOP PUBLISHING APPLICATIONS AND DEVICES TO SUPPORT THE FOLLOWING:
Have computer to film facilities or computer to plate facilities
Ability to do Plate making
Have Sheet-fed and web-fed offset lithography printing machinery capable of printing in one
color and four colors: Minimum A2 size machine requirement for sheet offset. Have capacity
to conduct textbook production.
FINISHING AND BINDING:
Ability to do Perfect Binding: Automated section stitching
Ability to do Saddle Stitching: Automated section stitching
Ability to do Aqueous varnish
Ability to do Heat Lamination: minimum A3 size capacity
Packing ability with the following supplies: 3 ply cardboard boxes
Delivery Ability to meet delivery date as explained in Section 4.1.2

3.4.2 Past Performance

Of

Documents

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