Procurement of 2021 Calendars and Journals Tender - 47734729

Procurement Summary

Country: Botswana

Summary: Procurement of 2021 Calendars and Journals

Deadline: 09 Dec 2020

Posting Date: 21 Nov 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 47734729

Document Ref. No.: SADC/PRU/01/2020

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

22211000 - Journals
30199792 - Calendars

Purchaser's Detail

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Tender Details

Tenders are invited for Procurement of 2021 Calendars and Journals.
NEGOTIATION PROCEDURE
REQUEST FOR BIDS (RFB)
Reference Number: SADC/PRU/01/2020
RFB Title: PROCUREMENT OF 2021 CALENDARS AND JOURNALS
Contract Title: PROCUREMENT OF 2021 CALENDARS AND JOURNALS
Dear Sir/Madam,
1. The SADC Secretariat is inviting highly suitable and qualified companies/firms to submit bids for Procurement of 2021 Calendars and Journal.
Technical Specifications for procurement of 2021 Calendars and Journals (See detailed under Annex 1 below)
2. Your submission, in the required format (See Annex 2 to this RFB), should be submitted to the following email: [email protected]
SADC/PRU/01/2020
PROCUREMENT OF 2021 CALENDARS
Attention: Mrs. Veronica Chingalawa
3. The deadline for submission of your quotations, to the address above is 9th December 2020, 15:00hours local time.
4. All bids should be submitted to the following email: [email protected] and quotations by fax will NOT be accepted.
5. Your bid(s) should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order.:
i. PRICES: The prices should be quoted CIP (as per Incoterms 2010) in the local currency, including all duties attached to the sale (such as VAT, customs duties, etc.) and transport to the final destination.
ii. EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined

to be administratively (see Paragraph 2, 4, 5 and 6) and technically compliant

to the requirements will be evaluated by comparison of their prices (defined as

above). The award will be made to the bidder offering an administrative and

technical compliant quotation at the lowest evaluated total price. Bidders who

do not meet the administratively stage will be disqualified automatically and

will not proceed to the next stage.

iii. VALIDITY OF THE OFFER: Your quotation should be valid for a period of

90 days from the date of submission of quotation.

iv. DOCUMENTS TO BE ATTACHED: Company Profile, Valid Tax

Clearance Certificate, PPADB Certificate, Banking Details, Valid Trading

Licence and Certificate of Incorporation. You are also requested to provide a

pin for the Tax Clearance Certificate and the code and sub code from PPADB.

v. Delivery time and stock availability: Bidders must indicate delivery period

and stock availability.

6. The items are expected to be delivered at the address indicated in the Paragraph 3

above within 14 calendar days from the signature of the Purchase Order/Contract. The

terms and conditions of the Purchase Order are available on request prior to submission of

quotations.

7 Additional request for information and clarifications can be made, no later than 10

days prior to deadline indicated in the paragraph 4 above, from:

8. The procuring entity will provide information and guidance and service providers will

provide layout designs for both Journals and Calendars.

Procuring entity: SADC Secretariat

Contact person: Mrs. Veronica Zulu Chingalawa

Telephone: +2673951863

Fax: +2673972848

E-mail: [email protected]; [email protected]

Copy; [email protected] [email protected]; and [email protected];

ANNEXES:

ANNEX 1: Technical Specifications

ANNEX 2: Bid Form

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Sincerely,

Veronica Zulu Chingalawa

Ag. Senior Officer - Procurement

18th November 2020

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ANNEX 1.

TECHNICAL SPECIFICATIONS FOR 2021 CALENDARS AND JOURNALS

TERMS OF REFERENCE (TORs) FOR PROCUREMENT OF 2021 CALENDARS AND JOURNALS

LOT 1

Quantity Description

1000 PYRAMID CALENDAR 12 leaves wiro bound, 200 mm x 180 mm, Repro print on 230 gsm gloss, full colour,

collate 12 leaves and wiro bound along 180 mm edge with plain backing, landscape with 450 gsm backing board.

Contains holidays for SADC Member States

600 A2 DESK CALENDAR 12 leaves, Repro print on 80 gsm bond, with 600 micro board, pad at head A2 landscape,

2 x PVC corners, design in full colour.

Contains holidays for SADC Member States

This is our minimum Technical Specification, The Artwork /design in the form of an electronic version of

the Calendars should be made available only to Technically Compliant prospective bidders.

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LOT 2

Quantity Description

800 Stanford A5 Notebook (blue)

21 (I) * 14.5 (w) * 1.5 (h)

160 lined pages

Excluding a pen

Client Branded Cover

800 A5 lined spiral ring notepad

Standard A5 notepad

White in colour

Client Branded Cover

This is our minimum Technical Specification, The Artwork /design in the form of an electronic version of

the Journals should be made available only to Technically Compliant prospective bidders.

Documents

 Tender Notice