Procure Bulk Stationery Supplies Tender, Liberia - 38860953

Procurement Summary

Country : Liberia

Summary : Procure Bulk Stationery Supplies

Deadline : 16 Dec 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 38860953

Document Ref. No. : RFQ-PIH-HP-2019-005

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : PARTNERS IN HEALTH
Supply Chain Team Contact Person Address Sophie Road, Congo Town, Monrovia Sophie, Congo Town, opposite African Development Bank Country office Tel: +777412492; 0886848647
Liberia
Email :ecolman@pih.org

Tender Details

Quotation are invited for Procure Bulk Stationery Supplies.


Partners In Health (PIH) is a US-based nonprofit health care international organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.? Its International headquarters is in Boston, Massachusetts, United States with local Country Office at Old Sophie Road, Congo Town, Liberia.

GOALS

Partners In Health (PIH): begun working in Liberia at the invitation of the Ministry of Health in November 2014. The organization`s goals are "to bring the benefits of modern medical to those most in need of them and to serve as an antidote to despair. The organization currently implement programs in three of the 15 Counties in Liberia Montserrado, Maryland and Grand Gedeh with its policy and advocacy support focused on Community Health, TB/MDRTB, HIV, Maternal Health, Child Health, National Supply Chain, M&E, NCDs, and Mental Health

OBJECTIVE

Partners In Health (PIH); invites your participation to submit quotation aiming to procure Bulk Stationery Supplies for its vehicles. The selected Supplier/Company will deliver all items at Partner In Health Liberia Country office, Sophie Road Congo Town, Monrovia.

SPECIAL INSTRUCTIONS

THIS IS NOT A PURCHASE ORDER. Please provide a quotation/Seal bid for Bulk Stationery supplies as stated below. PIH prefers for vendors to provide the validity of the quotation for no less than 30-days and must be on the Supplier’s/Vendor’s legal letterhead, sign and stamp, then return to the requester.

(ALL QUOTATIONS MUST CONFORM TO PARTNERS IN HEALTH TERM AND CONDITIONS AS STATED BELOW
IN THIS RFQ).

Part – 1:
Specifications:
Lot #: 1. Assorted Stationery Supplies
No DESCRIPTION / SPECIFICATION Unit QTY Unit
price Total Cost
1 A4 Paper Reams 1009
2 A3 Paper Reams 2
3 Diary Doz 7
4 Note Pad Doz 54
5 Note Book(Small) Doz 3
6 Ledger(Large) Doz 42
7 Ledger(Small) Pcs 410
8 White Paper Evelops(Small) Pks 22
9 Brown Paper Evelops(Medium) Pks 36
10 Brown Paper Evelops(Large) Pks 36
11 Folder(Hanging) Pks 38
12 Manila Folder Pks 48
13 Stick On Pad Pks 42
14 Poster Sheet(Assorted Colors) Pks 5
15 Soft Paper Binder Pks 6
16 Box Folder Ctns 24
17 Paper Protector(Plastic) Pks 11
18 Page Divider(8 Tabs) Pks 76
19 Plastic Page Protectors Pks 275
20 Clear Carry Folder(Plastic)Mix Colors Pks 126
21 Flip Chart Pad Pcs 56
22 Clip Board Pcs 5
23 Office Desk Tray Pcs 35
24 Desk Organizer Boxes 32
25 Red Pen Pcs 38
26 Blue Pen Pks 101
27 Black Pen Pks 69
28 Push Pins Pks 6
29 Paper Clips(Colors) Boxes 178
30 Stapler Machines(Normal) Pcs 54
31 Stapler Machines(Heavy Duty) Pcs 6
32 Staple Pins(Heavy Duty) Pks 10
33 Staple Pins Pks 99
34 Paper Pins Remover Pcs 45
35 Punch(Two Holes)or Perforator Large & Small Pcs 49
36 Punch(Three Holes)or Perforator Large & Small Pcs 2
37 Rulers Pcs 74
38 Scissors(Large) Pcs 46
39 Small Non-Scientific Calculators(Solar) Pcs 36
40 High Lighter(Various Colors) Pks 95
41 Stamp Pcs 15

42 Stamp Pads Pcs 24
43 Stamp Pad Ink Pcs 30
44 Paper Glue Bttls 64
45 Correction Fluid Pks 56
46 Scotch Tape(Large) Pcs 47
47 Scotch Tape(Small) Pcs 92
48 White Board Pcs 20
49 Permanent Markers(Mix Colors) Pks 80
50 White Board Markers(Mix Colors) Pks 179
51 White Board Eraser Pcs 10
52 Pencil Pcs 644
53 Pencil Sharpener Pcs 100
54 Large Size Battery(Kodak) Ctns 1
55 AA Battery(Kodak) Ctns 2
56 AAA Battery(Kodak) Ctns 2
57 Name Tags Pcs 200
58 Key Tags Pcs 100
59 Laminator machine Pcs 2
60 Laminating Plastic Pks 6
61 Paper Cutter Pcs 2
62 Extension Cord Pcs 68
63 White-Board Cleaner Spray Pcs 14
64 Binding Clip Pks 90
65 Legal Yellow Writing Pad Dozs 6
66 Paper Clamps Pks 108
67 Signature Book pc 1
68 Certificate Sheet Pks 6
69 Tumb Pin Pks 2
Grand Total US$
2. Bid Submission
All bids must be submitted to the address below by hard copy before 5PM on December 16, 2019, no e-mails will be accepted.
Partners In Health Harper Office,
Sophie, Congo Town, opposite African Development Bank Country office

3. Terms and Conditions
3.1 In order to qualify for consideration, the bidding company must not be under any form of embargo and must comply
with U.S. Executive Order #13224 on Terrorist Financing which effectively prohibits transactions with persons who
commit, threaten to commit or support terrorism. Any person or entity that participates in this bidding process, either
as a prime or sub to the prime, must certify as part of the bid that he or it is not on the U.S. Department of Treasury
Office of Foreign of Foreign Assets Control (OFAC) Specially Designated nationals (SDN) List and is eligible to
participate. Any bid received by a person or entity that is found to be on the List or otherwise ineligible will be
disqualified.
3.2 Partners In Health reserves the right to accept or reject any quotation, and to cancel the bidding process and reject
all quotations, at any time prior to award, without thereby incurring any liability to Bidders or any obligation to inform
Bidders of the grounds for Partners In Health action.
3.3 Any changes to this RFQ shall be through amendment. Copies of amendments will be furnished to all Bidders.
4. Essential Requirements for Eligibility to Submit Quotation
4.1 Valid business registration certificate with Liberian Authorities
4.2 Valid tax clearance or certificate
4.3 Have an active Bank account in Liberia in the name of the offering company
4.4 Accept payment for work completed, by either bank cheque or wire transfer in the name of the company only
4.5 The prospective contractor shall not purchase any goods or services manufactured in the foreign policy-restricted
countries of Iran, Laos, Libya, and North Korea, Sudan and Syria or supplying from these countries.
5. Language of the Bid
The bids and all correspondence and documents relating to the Bid exchanged by the bidder and the Partners In Health
shall be written in the English language and no other languages allow except accompany by an English translation of its
pertinent passages.
6. Pricing Discrepancies
Discrepancies and errors in the Price Component of the Bid will be corrected by Partners In Health follows:
? Where there is discrepancy between the amounts in figures and in words, the amount in words will govern
? Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the
quantity, the quoted unit rate will govern, unless in the opinion of Partners In Health there is an obviously gross
misplacement of the decimal point in the unit rate, in which case the unit rate will be corrected and the line item total
respected or corrected in accordance with this paragraph, if need be.
? The amount stated in the bid shall be adjusted by in accordance with the above procedure for the correction of errors
and, with the concurrence of the bidder, shall be considered as binding upon the bidder. If the bidder does not accept
the corrected amount, the bid will be rejected.
7. Quality and Defects
? The Goods and the Services shall, as appropriate:
? correspond with their description in the Order and any applicable specification;
? comply with all applicable statutory and regulatory requirements;
? be of the highest quality and fit for any purposes held out by the Supplier or made known to the Supplier by the
Customer;
? be free from defects in design, material, workmanship and installation; and
? be performed with the best care, skill and diligence in accordance with best practice in the Supplier`s industry,
profession or trade.
8. Evaluation Factors
? Quotations will be evaluated as described below. Partners In Health shall first evaluate mandatory factors on
Acceptable/Not Acceptable basis to determine whether they meet the stated requirements. The quotation that passes all mandatory requirements and earns the most points out of 100 will be determined to offer the best value to
Partners In Health. In conducting its evaluation, Partners In Health may seek information from any source it deems
appropriate to obtain or validate information regarding the Supplier’s quotation.
? The Bidders should submit its best offer initially as Partners In Health intends to evaluate quotations using the
evaluation factors listed below and make an award without discussions. However, Partners In Health reserves the
right to conduct discussions if, following the evaluation, Partners In Health deems it necessary.”
9. Selection Criteria
This table indicates the criteria that Partners In Health shall use to evaluate Bids.
Component Criteria Weighted
Points Score
SALEABLE Maximum points shall be awarded to prospective bidder who has price all
items as specified and yet remains the lowest cost bidder. 40
COMPETENCY CRITERIA: 60%
Quality /
Service 25%
Previous experience (1 point for 5
years, 3 points for 10 years) 5%
Quality protocols; meet quality standards for construction
supplies sales. 10%
Reliability and experience (through identifying their
customers, speaking/seeing references) 15%
Capacity 25%
Proportionate number of staff members, delivery service
including any other services 5%
Financial health (revenue and profit for last 3 years)-financial
statement
5%
Their capacity to meet respond time (No of days require to
deliver) 15%
Coverage 5% Geographic coverage / the ideal location of a physical
property(ies) or
5%
Total Maximum Points 100

Part – 2:
HARRASMENT FREE WORKPLACE:
SEXUAL HARRASMENT DEFINITION
Harassment in any form is strictly prohibited at any PIH workplace.
Sexual harassment is defined as unwelcome sexual advances, requests for sexual fa

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