Printing and Distribution of P2 Textbooks Tender, Rwanda - 28291256

Procurement Summary

Country : Rwanda

Summary : Printing and Distribution of P2 Textbooks

Deadline : 14 Nov 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28291256

Document Ref. No. :

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CHEMONICS INTERNATIONAL
ATTN: Procurement Department Umuyenzi Plaza, 2nd Floor KN 5 RD Remera, Kigali
Rwanda
Email :suprocurement@soma-umenye.org
URL :http://www.chemonics.com

Tender Details

Request for proposals are invited for Printing and Distribution of 465, 000 P2 Textbooks.

Request for Proposals (RFP)

RFP Number: Soma Umenye-1583

Issuance Date: November 1, 2018 – Re-Advertised

Deadline for Offers: 17:00 PM Kigali time on November 14, 2018

Description: RFP for Printing and Distribution of 465, 000 P2 Textbooks

For: Rwanda Soma Umenye

Funded By: United States Agency for International Development (USAID), IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001

Implemented By: Chemonics Soma Umenye LLC

Point of Contact: Rwanda Soma Umenye Procurement SUProcurement@soma-umenye.org

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/.

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFP must include the following as part of the proposal submission:

Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
Certify that all information in the proposal and all supporting documentation are authentic and accurate.
Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.
Please contact the Soma Umenye PMU, RwandaSomaUmenye@chemonics.com, with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.

Section 1: Introduction and Instructions to Offerors

1.1 Acronyms and Definitions

ADS USAID Automated Directives System

CFR United States Code of Federal Regulations

Cooperating Country Rwanda

FAR United States Federal Acquisition Regulation

RFP Request for Proposals

US United States

USAID United States Agency for International Development

USG United States Government

VAT Value Added Tax

1.2 Introduction

Chemonics International, acting for the USAID Soma Umenye project and operating locally in Rwanda as Chemonics Soma Umenye, is soliciting proposals from eligible and responsible firms for the supply of printing and distribution services for textbooks for P2 students in Rwanda, as described in Annex 1 (Detailed Specifications and Requirements) and Annex 3 (Delivery Locations). This procurement is open to both local and international bidders who meet the eligibility requirements in Section 1.6.

The Soma Umenye Project is an official program of the United States Agency for International Development (USAID), Contract No. AID-OAA-I-14-00055, Task Order No. AID-696-TO-16-00001; and is being carried out in Rwanda. The goal of the Soma Umenye project is to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda. Specifically, Soma Umenye will target all children in Grades P1-P3 attending public and government-aided schools nationwide and ensure that at least 70 percent of students are able to read grade level text with fluency and comprehension.

Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. Failure to adhere with instructions described herein may lead to disqualification of a proposal from consideration.

1.3 Offer Deadline

Offers must be received by hard copy and email delivery no later than the date and time on the cover page of this RFP. All offers must be sent via email to SUProcurement@soma-umenye.org.

Please reference the RFP number in any response to this RFP. Offers received after this date or time will be considered late and will be considered only at the discretion of Chemonics.

1.4 Protocol for Submission of Offers

Each offeror must submit its proposal in two separate volumes: The Technical Volume and the Cost Volume. The following number of copies is required in each submission:

1. Technical Volume: Three (3) original hardcopies of requested samples (see Section 7), and one (1) electronic copy submitted via email per the instructions below.

2. Cost Volume: One (1) original hardcopy and (1) electronic copy submitted via email per the instructions below.

For hard copy submissions of requested samples (see Section 7), all offers, and related documents must be enclosed in sealed envelopes with the name and address of the offeror and the RFP number (“RFP No. Soma Umenye-1583”) clearly marked on the outside. If multiple envelopes must be submitted due to the size of the samples, offerors must ensure that each envelope is sealed and clearly marked with the information described above.

The proposal (consisting of both volumes) must be hand-delivered or sent by mail to:

Soma Umenye Project

ATTN: Procurement Department

RFP No. Soma Umenye-1583

Umuyenzi Plaza, 2nd Floor

KN 5 RD

Remera, Kigali, Rwanda

The Technical Volume and the Cost Volume must be submitted separately. The Technical Volume may not contain any cost or price information. Files must be clearly marked either “Technical Volume” or “Cost Volume”. All offers must be prepared in English.

For electronic submissions the following is required for each submission:

1. Technical Volume: email submission of the offeror’s technical proposal

2. Cost Volume: email submission of the offeror’s cost proposal.

Electronic offers must be submitted to SUProcurement@soma-umenye.org. The subject of each email must specify the Offeror’s name, whether the email contains the technical or cost volume, and the RFP number. For example, the email title may read: Soma Umenye-1583, [offeror’s name], Cost Volume. If multiple files or emails must be submitted due to the size of a proposal, offerors must ensure that each file and email is clearly marked with the information described above. For submissions requiring multiple emails please use a subject line of “Soma Umenye-1583–Email 1 of 2”, noting the number of emails sent and the RFP number.

1.4.1 Technical Volume

The Technical Volume should describe in detail the offeror’s proposed plan for providing the commodities and services described in the technical specifications found in Annex 1. It should demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. The plan should include details on equipment, personnel, and subcontractors that the offeror will make available to carry out the required activities for both printing and distribution of textbooks. The plan should also provide details on the anticipated delivery schedule for full distribution by January 5, 2019.

At a minimum, the Technical Volume must contain the following required completed documents:

1. Completed Technical Specifications (see Annex 1)

2. Letter of Transmittal (see Section 3)

3. Offeror’s Technical Summary Sheet (see Section 4)

4. Completed/Signed Certifications (see Section 5)

5. Past Performance Information (see Section 1.11 and Section 6)

6. Sample Printed Materials (see Section 7)

7. In addition, offerors responding to this RFP are requested to submit the following:

Organizations responding to this RFP are requested to submit a copy of their official registration or business license.
Individuals responding to this RFP are requested to submit a copy of their identification card.
Subcontracting arrangements: If the execution of work to be performed by the offeror requires the hiring of subcontractors, the proposal must clearly identify the subcontractor(s), contact information of subcontractor(s), and the work they will perform. Chemonics will not refuse a proposal based upon the use of subcontractors; however, Chemonics retains the right to approve or reject the specific subcontractors selected. If an Offeror intends to engage a

Documents

 Tender Notice