Printing and Branding of Materials Tender, South Sudan - 41891472

Procurement Summary

Country : South Sudan

Summary : Printing and Branding of Materials

Deadline : 24 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 41891472

Document Ref. No. : ITT-SCI-SS-2020-002

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SAVE THE CHILDREN INTERNATIONAL (SCI)
Attn: Mansoor Anwar, Head of Supply Chain and Administration / Negash Wondimagegn, Procurement Manager Hai Malakal, Juba
South Sudan
Email :juba.procurement@savethechildren.org

Tender Details

Tenders are invited for Printing and Branding of Materials.

PRINTING AND BRANDING OF MATERIALS

Dear Sir/Madam,



Save the Children International (SCI) invites you to tender for the provision of Education Kits for the South Sudan Country Office. This tender pack has been specifically created to provide you with all the information required to understand SCI’s requirements, and complete a response to the tender, should you wish.



Below is a summary of all the information included in the tender pack (you can use the hyperlinks to navigate the document:



Part 1: Invitation to Tender Document
Introduction to SCI
Project Overview and Requirements
Award Criteria
Instructions & Key Information


Part 2 : Core Requirements and Specification
Provides a detailed description of SCI specific requirements – for example; volumes, delivery dates / locations, product specifications etc.


Part 3 : Bidder Response Document
A template to be used to submit your response to this Invitation to Tender.
Appendix 1 Quotation, to be completed and submitted as part of your bid response
Includes the Terms & Conditions of Bidding.


Part 4 : Appendices
Appendix 1 – Terms & Conditions of Purchase
Appendix 2 – Child Safeguarding Policy
Appendix 3 – Save the Children Anti-Bribery and Corruption Policy
Appendix 4 – Save the Children’s Human Trafficking and Modern Slavery Policy
Appendix 5 – The IAPG Code of Conduct


Responses should be submitted no later than 5:00 pm on 24thApril 2020 using the Bidder Response Document provided in Part 3 of this tender pack. For further guidance on how to submit your response, please follow the instructions detailed here.



Queries should be directed to Juba.procurement@savethechildren.org



We look forward to receiving your response.



Mansoor Anwar

Head of Supply Chain and Administration.

REFERENCE

ITT-SCI-JUB-SSD-002

DATES

Opening date: 26 March 2020

Closing date: 24 April 2020

DOWNLOADS

Invitation To Tender - Printing.docx
SC-PR-12-a Tender Notice (v2.0) (1).docx
Revised-List.xlsx
SC-PR-12-c Bidder Response document (v2.0) (1).docx






INVITATION TO TENDER
FOR SAVE THE CHILDREN INTERNATIONAL

South Sudan
25th March 2020

Printing and Branding of Materials




Date: 25th March 2020
Invitation to Tender (ITT) Reference No: ITT-SCI-SS-2020-002
Dear Sir/Madam,


Save the Children International (SCI) invites you to tender for the provision of Education Kits for the South Sudan Country Office. This tender pack has been specifically created to provide you with all the information required to understand SCI’s requirements, and complete a response to the tender, should you wish.

Below is a summary of all the information included in the tender pack (you can use the hyperlinks to navigate the document:

• Part 1: Invitation to Tender Document
• Introduction to SCI
• Project Overview and Requirements
• Award Criteria
• Instructions & Key Information

• Part 2 : Core Requirements and Specification
• Provides a detailed description of SCI specific requirements – for example; volumes, delivery dates / locations, product specifications etc.

• Part 3 : Bidder Response Document
• A template to be used to submit your response to this Invitation to Tender.
• Appendix 1 Quotation, to be completed and submitted as part of your bid response
• Includes the Terms & Conditions of Bidding.

• Part 4 : Appendices
o Appendix 1 – Terms & Conditions of Purchase
o Appendix 2 – Child Safeguarding Policy
o Appendix 3 – Save the Children Anti-Bribery and Corruption Policy
o Appendix 4 – Save the Children’s Human Trafficking and Modern Slavery Policy
o Appendix 5 – The IAPG Code of Conduct

Responses should be submitted no later than 5:00 pm on 24thApril 2020 using the Bidder Response Document provided in Part 3 of this tender pack. For further guidance on how to submit your response, please follow the instructions detailed here.

Queries should be directed to Juba.procurement@savethechildren.org


We look forward to receiving your response.

Mansoor Anwar
Head of Supply Chain and Administration.


 
PART 1 – INVITATION TO TENDER


1. INTRODUCTION TO SAVE THE CHILDREN

SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Our Vision – a world in which every child attains the right to survival, protection, development and participation.

Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We do this through a range of initiatives and programmes, to:

 Provide lifesaving supplies and emotional support for children caught up in disasters like floods, famine and wars.
 Campaign for long term change to improve children’s lives.
 Improve children’s access to the food and healthcare they need to survive.
 Secure a good quality education for the children who need it most.
 Protect the world’s most vulnerable children, including those separated from their families because of war, natural disasters, extreme poverty or exploitation.
 Work with families to help them out of the poverty cycle so they can feed and support their children.


For more information on the work we undertake and recent achievements, visit our website at www.savethechildren.net
 
2. PROJECT OVERVIEW AND REQUIREMENTS

2.1 PROJECT OVERVIEW

Please see below a summary of the requirements for which Save the Children invites you to bid on. Further detail on the specific requirements of the project (volumes, dates, product specifications etc.) can be found in Part 2 (Core Requirements & Specifications) of this Tender Pack.


Item Description
Country South Sudan
Description of goods or services The Country Office of South Sudan has a requirement for printing and Branding of Materials for Visibility purpose.


Duration Two (2) year Framework Agreement
Agreement Type

SCI wishes to enter into an agreement with bidder which outlines the key details in which we anticipate purchasing from in the future. Such an agreement is known as a ‘Framework Agreement or FWA’. SCI makes no commitment under this agreement until we issue subsequent purchase orders outlining specific products/service or volumes.





3. AWARD CRITERA

SCI is committed to running a fair and transparent tender process, and ensuring that all bidders are treated and assessed equally during this tender process.

Bidder responses will be evaluated against three categories of criteria: Essential Criteria, Capability Criteria, and Commercial Criteria.

These criteria have been especially created to help SCI determine which bidder is able to offer the best quality and most commercially competitive solution to meet our needs and deliver the most effective programming to our beneficiaries.


3.1 ESSENTIAL CRITERIA
These are criteria which bidders must meet in order to be successful and progress to the next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be excluded from the tender process. This criterion is scored as Pass or Fail and will not be evaluated against capability and commercial criteria.


3.2 CAPABILITY CRITERIA
These are criteria will have used to evaluate the bidder`s ability, skill and experience in relation to the requirements of SCI. All bids which pass the Essential Criteria will be evaluated against the same pre-agreed Capability Criteria, which will have been created by a committee of representatives from SCI.


3.3 COMMERIAL CRITERIA
These criteria will be used to evaluate the commercial competitiveness of a bid. All bids which pass the Essential criteria will be evaluated against the same pre-agreed Commercial Criteria, which have been created by a committee of representatives from SCI.

All Capability and Commercial Criteria will be weighted accordingly to reflect their importance. The Commercial Criteria will account for at least 40%. The Capability Criteria will account for up to 60% of the score.


4. BIDDER RESPONSE DOCUMENT

To ensure bidders provide all the required information in order for SCI to be able to effectively evaluate bidders’ bids against the Evaluation Criteria, a Bidder Response Document has been created. Bidders must complete the Bidder Response Document and provide various pieces of information as part of their submission.

Further information on the Bidder Response Document can be found in Section 4 of this Tender Pack, and a copy of the Bidder Response is provided in Schedule 2.


5. VETTING

Prior to a bidder supplying any goods / services to Save the Children they must first be vetted. This involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence Lists Politically Exposed Persons Lists. If a bidder returns no adverse findings during the vetting process, they will be cleared to work with Save the Children.

The vetting of bidders will be completed after the award decision has been made. If any information provided by the Bidder throughout the tender process is proved to be incorrect during the vetting process (or at any other point), SCI may reverse their award decision.


6. BIDDER INSTRUCTIONS

6.1 TIMESCALES

The below table indicates the key dates for this tender process. The issuing of this Invitation to Tender and Tender Pack represents the start of the tender process.


Activity Date
Issue Invitation to Tender 25th March 2020 from 9:00 am -4:30pm
Deadline for questions from Bidders 15th April 2020 at 5:00 pm
Deadline for Return of Bids 24th April 2020 at 5:00 pm
Bid Clarificatio

Documents

 Tender Notice