Payroll Management in Support of Elizabeth Glaser Pediatric Aids Foundation (EGPAF)... Tender

Procurement Summary

Country : Lesotho

Summary : Payroll Management in Support of Elizabeth Glaser Pediatric Aids Foundation (EGPAF) Maseru

Deadline : 14 Apr 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 81184973

Document Ref. No. : S031858

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Payroll Management in Support of Elizabeth Glaser Pediatric Aids Foundation (Egpaf) Maseru

OPTIONAL WORK:
The Foundation also anticipates a need to potentially extend this scope of work for an additional
2 option periods. The anticipated duration of each option period is 24 months. Please indicate any pricing changes for the option periods in response to this RFP.
In the event that additional services of similar scope are required by the Foundation for the same individuals identified in this Contract, the rates will not increase by more than 5% in subsequent option periods, assuming those periods correspond with the following calendar year.

Consultants Responsibilities
In fulfilling the objectives of providing effective services, the responsibilities of the consultant are as
follows:
PAYROLL PROCESSING
✓ Maintain all Lesotho payroll related documents confidentially and keep them in safe custody.
✓ Generate the monthly payroll on time and accurately based on the data and schedule
provided by EGPAF;
✓ Inform the Foundation well in advance on any possible changes in payroll processes,
regulations, laws, and requirements.
✓ Issue and process employee contributions to income tax within statutory deadlines. The
Service Provider must submit to EGPAF all supporting documentation relating to net pay and
payments for all payroll deductions
✓ Ensures that all employees receive a copy of their pay slips within 5 days of payroll processing
✓ Ensure that all employeesreceive their p16 forms within one month of year end in preparation
for individual tax returns
✓ Compile employee terminal benefits and submit the required documents to the relevant
authorities including Revenue Services Lesotho and pension provider.
TAx ADMINISTRATION AND FILING
✓ The Service Provider will be responsible for timely submission of all withheld statutory and
any other deductions
✓ The Service Provider must assume liability for late statutory filings due to its own negligence.
✓ Provide a Tax Table Report that summarizes EGPAF-s taxes each pay period on one report and
perform a reconciliation, at least annually and more frequently upon request.
✓ Avail payroll records for scrutiny by EGPAF or EGPAF appointed agents (e.g. auditors, Revenue
Services)
Reporting Requirements
The Consultant shall report directly to Human Resource Manager monthly

Documents

 Tender Notice