Nursery and Pruning Tools Tender, Sierra Leone - 51835875

Procurement Summary

Country : Sierra Leone

Summary : Nursery and Pruning Tools

Deadline : 15 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51835875

Document Ref. No. : 02111

Financier : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Nursery and Pruning Tools.

INVITATION TO TENDER

Nursery and Pruning Tools

Our Reference: 02111

CTM-id Ref. RFT 266003

Freetown, 29.3.2021.

Introduction

Welthungerhilfe was established in 1962. It is today one of the largest private organizations working in development cooperation and humanitarian aid in Germany. Non-profit-seeking, non-partisan and non-denominational. Donations from the population at large fund our work in Africa, Asia, and Latin America. In addition,

Welthungerhilfe receives grants from the Federal German Government, the European Union, USAID/OFDA, the United Nations and many others worldwide recognized donors.

For its project in Sierra Leone, funded by GIZ, today we are in the market for the supply of: Nursery and Pruning Tools

Important Dates:

The newspaper publication date(s): 29.3.2021.

The intended date of posting of tender invitation through the https://www.eu-supply.com/ and the official WHH web portal: 29.3.2021.

The deadline for the Submission of Bid: 15.4.2021, 17:30 hours CET.

The public opening of the technical and financial bids is planned for the calendar week 19/2021.

The deadline for submission of inquiries/questions: 09.4.2021, 17:30 hours CET.

The signing of the Contract with the selected company and communication to unsuccessful bidders should be provided not later than the end of the calendar week 20/2021.

1. Tender overview

This is an open invitation to tender for the above-mentioned supply contract. The following documents constitute the tender dossier:

A. Tender invitation (this document)

B. Annexes:

I: Pre-Qualification document

II: Technical & Picture Specification.


2. General remarks and special condition
- The offered commodities must be according to our specification, sound, fair and in merchantable quality.
- Preferably, all the required commodities/goods must be ex-stock available.
- Fast delivery of required commodities/goods is expected.
- Part delivery without the authorization of the Contracting Authority are not allowed.
3. Specification / Quantity
(A): Given the availability of required goods, WHH keeps the right to allocate contract to multiple suppliers!
(B): The following specification needs to be adhered:
Pos Quantity Description Specification
(incl. unit) (Commodity or Service) (can use several lines for details)
1
950 pcs Shovel Round point for general
garden tasks
Forward turned step for
secure foot placement
Rust resistant with
minimal soil adhesion
2
950 pcs Garden Rake Width ~ 420 mm
16 teeth
Wooden handle ~ 1500
mm
3
950 pcs Wooden Cutlass (Machete Blade Length: 46 cm, ca.
18 inches
Overall Length: 58 cm,
ca. 23 inches
Wooden handle triple
pinned
4
950 pcs Pick Mattock Normal size
5
950 pcs Pocket Tape, 5 m/16 feet (19
mm)
Clear metric & imperial
graduations
Positive blade lock for
accurate measurements
Tylon coated blade
Class II accuracy
6
950 pcs Wheelbarrow 100 Litre Up to 150 kg Load
Capacity
Solid Rubber Tyre
07
950 pcs Watering Can Capacity: approximately
13 to 14 litres
Material: PE
(polyethylene)
With sprinkler head
3
08
950 pcs Bucket with Measuring Scale
and Metal Handle 20 L
Extra strong for
demanding applications
20 litres: Diameter 350
mm Height: 260 mm
Easy to read inner scale
With Metal (handle)
and sturdy base
09 950 pcs Head Pan Normal size
10 950 pcs Tarpaulin Big size
11 950 pcs Pingerlin Locally made metal
12 950 pcs Garden line big size)
4. Marking/labelling
The individual items require no marking.
5. Packing and picking
The packaging of the concerned equipment must be appropriate to the nature (size, weight) of the items and
comply with international standards. The packaging should avoid transport damages and protect equipment / goods
from bad weather conditions. Costs of picking and packaging must be included in the unit price of each item.
6. Participation
The tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping
(consortium) of tenderers) which are established in any state. Tendering is also open to international organizations.
7. Samples
As in accordance with article 16 of this document a team of Logistics & Technician will undertake the inspection of
quality and quantity, the provision of samples is not required for this competition.
8. Anti-Terrorism Policy
The Contracting Authority renounces all forms of terrorism and will never knowingly support, tolerate or encourage
terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United
Nations Security Council resolutions, including S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the
European Union, the Contracting Authority is firmly committed to the international fight against terrorism and in
particular against the financing of terrorism. It is the policy of the Contracting Authority to seek to ensure that none
of its and its donor funds are used, directly or indirectly, to provide support to individuals or entities associated with
terrorism or money laundering. Therefore, the Contracting Authority will match their suppliers and Service
providers against the Sanctions lists on a regular basis. By submitting an offer, suppliers and service providers agree
to this.
9. The language of bid
The tender, all correspondence, and documents related to the tender exchanged by the bidder and the Contracting
Authority must be written in the language of the procedure, which is English language.
10. Contradiction or errors in the bid documents
4
If the bidder notices contradictions or errors in the bid document or specifications that are unclear, the bidder must
clarify the issue by making queries before the set deadline for submission of inquiries/questions.
The principle hereby agrees to clarify all queries to all interested bidders upon request in email/ messaging form
through the EU-Supply portal.
11. Alteration or withdrawal of bids
Bidders may alter or withdraw their tenders by written notification through the EU-supply portal prior to the
deadline for submission of the bid document. No bid may be altered after this deadline. Withdrawals must be
unconditional and will end all participation in the tender procedure.
No bid may be withdrawn in the interval between the deadline for submission and bid opening of bids and the
expiry of the tender validity period. Any correction of information must be explicit and is to be confirmed through
the EU-Supply in email/messaging form.
12. Errors in Calculations
Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation.
Errors will be corrected by the evaluation committee as follows:
• Where there is a discrepancy between amounts in figures and in words, the amount in words will be the
considered amounts.
• Where there is a discrepancy between a unit price and the total amount derived from the multiplication
of the unit price and the quantity, the unit price as quoted will be the price considered.
• Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, its bid
will be rejected.
13. Delivery conditions
All items are to be supplied as indicated in Article 3, and DDP (Incoterms 2020) conditioned, preferably by Road to
Kenema, Sierra Leonne.
All transport details (Origin, City of Loading, Routing) should be preferably indicated within the offer.
The transportation cost must be stated separately in the offer.
The delivery will have to be announced with prior notice!
14. Delivery schedule
The delivery of the mentioned goods is expected at latest until 29.4.2021.
The supplier should indicate in its offer how many days he might need to deliver the goods after the reception of the
purchase order for the delivery.
15. Prices
All prices in your quotation must be indicated in SLL currency only. Quotations stated in other currencies will not be
considered in the awarding process.
Cost for transportation must be stated separately within the offers.
5
16. Inspection, acceptance, and rejection
The Contractor shall provide and maintain an inspection, quality, and process control system acceptable to WHH
covering the Goods under the Contract. Records of all inspection work by Contractor shall be kept complete and
available to WHH during the performance of the Contract and for twenty-four (24) months after completion, if not
otherwise specified in the Contract. Copies of all material certifications and test results will be submitted to WHH
upon request.
WHH reserves the right to inspect and test through its representatives all Goods ordered under the Contract at any
time and place. The Contractor, without additional charge, shall provide all facilities for inspection and all necessary
support to ensure that inspections can be performed in such a manner as not to unduly delay delivery of the Goods.
WHH may reject any Goods supplied under the Contract that do not meet the requirements of the Contract or apply
a penalty for Goods not fully conforming to such requirements as per Articles 17 and 18 of the WHH terms and
conditions for international of goods and service. Rejection of the Goods shall be made as soon as practicable after
delivery of the Goods to their final destination.
Neither any inspection carried out by representatives of WHH nor any acceptance of the Goods or part thereof by
WHH nor any omission by WHH to inspect, accept and/or reject the Goods or part thereof shall release Contractor
from its responsibility for such Goods that are not in accordance with the requirements of the Contract, including
warranties.
17. Ordering Party
Deutsche Welthungerhilfe e.V
59 Frazer Street, off Wilkinson Road
Freetown
Sierra Leone
18. Consignee
Welthungerhilfe | WHH
19 Reservation Road,
Kenema,
Sierra Leone

Documents

 Tender Notice