Nursery and Pruning Tools Tender, Sierra Leone - 51835873

Procurement Summary

Country : Sierra Leone

Summary : Nursery and Pruning Tools

Deadline : 25 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51835873

Document Ref. No. : 470205

Financier : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Nursery and Pruning Tools.


INVITATION TO TENDER

Nursery and Pruning Tools

Our Reference: 470205

CTM-id Ref. 265772

Bonn, 26.3.2021.

Introduction



Welthungerhilfe was established in 1962. It is today one of the largest private organizations working in development cooperation and humanitarian aid in Germany. Non-profit-seeking, non-partisan and non-denominational. Donations from the population at large fund our work in Africa, Asia, and Latin America. In addition,

Welthungerhilfe receives grants from the Federal German Government, the European Union, USAID/OFDA, the United Nations and many others worldwide recognized donors.

For its project in Sierra Leone, funded by GIZ, today we are in the market for the supply of:

Nursery and Pruning Tools

Important Dates:

The newspaper publication date(s): 26.3.2021.

The intended date of posting of tender invitation through the https://www.eu-supply.com/ and the official WHH web portal: 26.3.2021.

The deadline for the Submission of Bid: 25.4.2021, 23:59 hours CET.

The public opening of the technical and financial bids is planned for the calendar week 19/2021.

The deadline for submission of inquiries/questions: 18.4.2021, 23:59 hours CET.

The signing of the Contract with the selected company and communication to unsuccessful bidders should be provided not later than the end of the calendar week 20/2021.

1. Tender overview

This is an open invitation to tender for the above-mentioned supply contract. The following documents constitute the tender dossier:

A. Tender invitation (this document)


B. Annexes:

I: Pre-Qualification document


II: Terms and Conditions for International Procurement of Goods and Services

III: Code of Conduct.
2. General remarks and special condition
- The offered commodities must be according to our specification, sound, fair and in merchantable quality.
- Preferably, all the required commodities/goods must be ex-stock available.
- Fast delivery of required commodities/goods is expected.
- Part shipments without the authorization of the Contracting Authority are not allowed.
- The stock location and the origin of commodities/goods must be included in the offer.
3. Specification / Quantity
(A): Given the availability of required goods, WHH keeps the right to allocate contract to multiple suppliers!
(B): The following specification needs to be adhered:
Pos Quantity Description Specification
(incl. unit) (Commodity or Service) (can use several lines for details)
1 22 pcs Fork
- With 4 tines,
- With a wooden handle of
950 mm.
2 22 pcs Spade
- Total length of wooden
handle: 950 mm,
- Handle diameter: 39 mm.
3 950 pcs
Maintenance saw
- Saw blade: 390-8 saw
blade (SK5 steel),
- Saw blade length: 39 cm
(15.35 inches),
- Ash handle: 80 cm (31.5
inches).
4 950 pcs Two handle pruning saw (Looper)
- Sturdy handles made of
forged aluminium, blade
and screw,
- Mounted anvil reinforced
with high-quality hardened
steel,
- Cutting capacity: Diameter
45 mm (1, 77 inches),
- Length: 84 cm.
5 22 pcs
Garden Hoe Wide Blade (Mattock) - Sheet dimensions:
130x90x130 mm,
- Wooden handle length:
1350 mm.
6 22 pcs
Transplanting trowel with wooden
handle
- Length: 350 mm (13, 8,
inches),
3
7. 950 pcs
FELCO 2 One - hand pruning shear
- Sturdy handles made of
forged aluminum blade
and riveted anvil blade
made of high-quality steel,
- Cutting capacity: diameter
25 mm (1 inch),
- Length: 215 mm (8, 5
inches).
4. Marking/labelling
The individual items require no marking.
5. Packing and picking
The packaging of the concerned equipment must be appropriate to the nature (size, weight) of the items and
comply with international standards. The packaging should avoid transport damages and protect equipment / goods
from bad weather conditions. Costs of picking and packaging must be included in the unit price of each item.
6. Participation
The tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping
(consortium) of tenderers) which are established in any state. Tendering is also open to international organizations.
7. Samples
As in accordance with article 16 of this document an independent quality and quantity inspection will be
undertaken the provision of samples is not required for this competition.
8. Anti-Terrorism Policy
The Contracting Authority renounces all forms of terrorism and will never knowingly support, tolerate or encourage
terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United
Nations Security Council resolutions, including S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the
European Union, the Contracting Authority is firmly committed to the international fight against terrorism and in
particular against the financing of terrorism. It is the policy of the Contracting Authority to seek to ensure that none
of its and its donor funds are used, directly or indirectly, to provide support to individuals or entities associated with
terrorism or money laundering. Therefore, the Contracting Authority will match their suppliers and Service
providers against the Sanctions lists on a regular basis. By submitting an offer, suppliers and service providers agree
to this.
9. The language of bid
The tender, all correspondence, and documents related to the tender exchanged by the bidder and the Contracting
Authority must be written in the language of the procedure, which is English language.
4
10. Contradiction or errors in the bid documents
If the bidder notices contradictions or errors in the bid document or specifications that are unclear, the bidder must
clarify the issue by making queries before the set deadline for submission of inquiries/questions.
The principle hereby agrees to clarify all queries to all interested bidders upon request in email/ messaging form
through the EU-Supply portal.
11. Alteration or withdrawal of bids
Bidders may alter or withdraw their tenders by written notification through the EU-supply portal prior to the
deadline for submission of the bid document. No bid may be altered after this deadline. Withdrawals must be
unconditional and will end all participation in the tender procedure.
No bid may be withdrawn in the interval between the deadline for submission and bid opening of bids and the
expiry of the tender validity period. Any correction of information must be explicit and is to be confirmed through
the EU-Supply in email/messaging form.
12. Errors in Calculations
Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation.
Errors will be corrected by the evaluation committee as follows:
• Where there is a discrepancy between amounts in figures and in words, the amount in words will be the
considered amounts.
• Where there is a discrepancy between a unit price and the total amount derived from the multiplication
of the unit price and the quantity, the unit price as quoted will be the price considered.
• Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, its bid
will be rejected.
13. Delivery conditions
All items are to be supplied as indicated in Article 3, and CPT or CIP (Incoterms 2020) conditioned, preferably by air
or sea freight, up to the Freetown international airport or the Port of Freetown, Sierra Leonne.
All transport details (Origin, City of Loading, Routing) should be preferably indicated within the offer.
The transportation cost must be stated separately in the offer.
The Shipment will have to be announced with prior notice!
14. Delivery schedule
The delivery of the mentioned goods is expected at latest until 30.6.2021.
The supplier should indicate in its offer how many days he might need to deliver the goods after the reception of the
purchase order for the delivery.
15. Prices
All prices in your quotation must be indicated in EUR currency only. Quotations stated in other currencies will not be
considered in the awarding process.
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Cost for transportation (freight charges) must be stated separately within the offers.
16. Inspection, acceptance, and rejection
The Contractor shall provide and maintain an inspection, quality, and process control system acceptable to WHH
covering the Goods under the Contract. Records of all inspection work by Contractor shall be kept complete and
available to WHH during the performance of the Contract and for twenty-four (24) months after completion, if not
otherwise specified in the Contract. Copies of all material certifications and test results will be submitted to WHH
upon request.
WHH reserves the right to inspect and test through its representatives all Goods ordered under the Contract at any
time and place. The Contractor, without additional charge, shall provide all facilities for inspection and all necessary
support to ensure that inspections can be performed in such a manner as not to unduly delay delivery of the Goods.
WHH may reject any Goods supplied under the Contract that do not meet the requirements of the Contract or apply
a penalty for Goods not fully conforming to such requirements as per Articles 17 and 18 of the WHH terms and
conditions for international of goods and service. Rejection of the Goods shall be made as soon as practicable after
delivery of the Goods to their final destination.
Neither any inspection carried out by representatives of WHH nor any acceptance of the Goods or part thereof by
WHH nor any omission by WHH to inspect, accept and/or reject the Goods or part thereof shall release Contractor
from its responsibility for such Goods that are not in accordance with the requirements of the Contract, including
warranties.
17. Ordering Party
Deutsche Welthungerhilfe e.V
Friedrich-Ebert-Str. 1
53173 Bonn
Germany
18. Consignee
Welth

Documents

 Tender Notice