Multimedia Services Tender in Liberia - 46360684

Procurement Summary

Country: Liberia

Summary: Multimedia Services

Deadline: 16 Oct 2020

Posting Date: 08 Oct 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 46360684

Document Ref. No.: 005

Competition: ICB

Financier: Swedish International Development Cooperation Agency (SIDA)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79900000 - Miscellaneous business and business-related services

Purchaser's Detail

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Tender Details

Quotation are invited for Multimedia Services.
Request for Quotations (RFQ)
RFQ Number: 005
Issuance Date: October 6, 2020
Deadline for Offers: October 16, 2020
Description: Multimedia Services
For: ForumCiv Liberia
Funding Partner: Swedish International Development Cooperation Agency (SIDA)
ForumCiv Point of Contact: ForumCiv Liberia Country Office
LPMC Road Community

Gbarnga City, Bong County

Liberia
Section 1: Instructions to Offerors
Introduction: ForumCiv Liberia is soliciting quotations from eligible and responsible firms regarding the supply of multimedia services, as described below in Section 1 (Instruction to Offerors).
ForumCiv is a Swedish non-profit member based civil society organization which contributes to strengthening a pluralistic civil society by empowering people using a human rights-based approach and works in development cooperation, sub-grants, advocacy and capacity development. ForumCiv has built a reputation of trust which allows for constructive communication channels between rights-holders, institutions of state, and other duty-bearers.
This experience was vital to the Liberian context where ForumCiv started direct operations in 2018 through strengthening CSOs under the program: “Sustainable ownership, empowering communities and civil societies in Liberia”. The initial coverage of the programme includes Bomi, Bong, and Grand Gedeh Counties.
In addition to interventions in other sectors, ForumCiv is striving to support the implementation of the Land Rights Act to the benefit of local communities by strengthening organizational capacity and the sharing of insights between communities and social movements.
Offerors are responsible for ensuring that their offers are received by ForumCiv in accordance with the instructions, terms, and conditions described in this RFQ. Failure to comply with the instructions described in this RFQ may lead to the disqualification of an offer.
Offer Deadline and Protocol: Offers must be received no later than 16:00 GMT on

October 16, 2020 electronically and/or in hardcopy.

Any email offers must be sent to the following address:

[email protected]

Cc: [email protected]/[email protected]

Any hard copy offers must be stamped and signed by the offeror-s authorized representative

and delivered to the following address:

Bong County:

c/o Samuel Boakai

ForumCiv Liberia Country Office

LPMC Road Community

Gbarnga City, Bong County

Liberia

Monrovia:

c/o Richlue O. BURPHY

ForumCiv Satellite Office

Directly Opposite Main Entrance One UN Building

1

st Street Sinkor, Monrovia Liberia

Offers received after the specified time and date will be considered late and will be reviewed

only at ForumCiv discretion

1. Questions: Questions regarding the technical or administrative requirements of this RFQ

may be submitted no later than 14:00 GMT on October 11, 2020 by email to Samuel F.

Boakai-Logistic Assistant ([email protected]) or Richlue O. Burphy - Land

Rights Coordinator ([email protected]) Questions must be submitted in

writing; phone calls will not be accepted. Questions and requests for clarification—and

the responses thereto—that ForumCiv believes may be of interest to other offerors will

be circulated to all RFQ recipients who have indicated an interest in applying.

Only the written answers issued by ForumCiv will be considered official and carry weight

in the RFQ process and subsequent evaluation. Any verbal information received from

employees of ForumCiv or any other entity should not be considered as an official

response to any questions regarding this RFQ.

2. Specifications: Section 3 contains the technical specifications of the required items.

Please note that, unless otherwise indicated, stated brand names or models are for

illustrative description only. An equivalent substitute, as determined by the specifications,

is acceptable.

3. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, allinclusive basis, including delivery and all other costs. Pricing must be presented in United

States Dollars or its Liberian Dollars equivalence. Offers must remain valid for not less

than thirty (30) calendar days after the offer deadline. Offerors are requested to provide

quotations on their official quotation format or letterhead; in the event this is not possible,

offerors may complete the table in Section 3.

In addition, offerors responding to this RFQ are requested to submit a copy of their official

registration or business license.

4. Delivery: The delivery location for the items described in this RFQ is

ForumCiv Country Office on the LPMC Road, Gbarnga, Bong County or at our Satellite

Office Opposite the Main Entrance of the One UN Building/Africa Plaza, 1st Street Sinkor,

Monrovia, Liberia

As part of its response to this RFQ, each offeror is expected to provide an estimate (in

calendar days) of the delivery timeframe (after receipt of order). The delivery estimate

presented in an offer in response to this RFQ must be upheld in the performance of any

resulting contract.

5. Taxes and VAT

The offeror is responsible for payment of all applicable taxes, as prescribed under the

applicable laws, associated with wages/salaries/compensation for services rendered by

individuals employed by the offeror and who are directed to work as required under this

agreement. The offeror is liable for payment of all applicable taxes associated with

revenues (profit), and other such taxes, fees, or dues for which offeror is normally

responsible as a result of operating its business.

6. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and

its principal officers are not debarred, suspended, or otherwise considered ineligible for

an award.

7. Evaluation and Award: The award will be made to a responsible offeror whose offer

follows the RFQ instructions, meets the eligibility requirements, and meets or exceeds

the minimum required technical specifications, and is judged to be the best value based on

a lowest-price, technically-acceptable basis, business experience, the visual aspect of the

work to be performed, similar objects in the past.

Please note that if there are significant deficiencies regarding responsiveness to the

requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified

from consideration. ForumCiv reserves the right to waive immaterial deficiencies at its

discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the

basis of these original quotations. However, ForumCiv reserves the right to conduct any of

the following:

- ForumCiv may conduct negotiations with and/or request clarifications from any

offeror prior to award.

- While preference will be given to offerors who can address the full technical

requirements of this RFQ, ForumCiv may issue a partial award or split the award

among various suppliers, if in the best interest of the project.

- ForumCiv may cancel this RFQ at any time.

- If any proposal is accepted by ForumCiv. Liberia, the awarding of a contract will be

evidenced by the execution of ForumCiv. “Multimedia Services Agreement” with the

firm within thirty (30) days of the contract award.

Please note that in submitting a response to this RFQ, the offeror understands that SIDA is

not a party to this solicitation and the offeror agrees that any protest hereunder must be

presented - in writing with full explanations - to ForumCiv for consideration, as SIDA will not

consider protests regarding procurements carried out by implementing partners. ForumCiv,

at its sole discretion, will make a final decision on the protest for this procurement.

8. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ

does not in any way obligate ForumCiv to make an award or pay for costs incurred by

potential offerors in the preparation and submission of an offer.

This solicitation is subject to ForumCiv-s standard terms and conditions. Any resultant

award will be governed by these terms and conditions; a copy of the full terms and

conditions is available upon request. Please note the following terms and conditions will

apply:

a) Payment will be made in USD, via wire transfer to the account specified in the offeror-s

invoice. Payment of unpaid balances will be made upon completion and final

acceptance of all works and deliverables by ForumCiv. Any invoices for services

rendered and deliverables submitted - but not accepted by ForumCiv - will not be paid

until the offeror makes sufficient revisions to the deliverables such that ForumCiv may

approve the deliverables and thus the invoice.

b) Payment will only be issued to the entity submitting the offer in response to this RFQ

and identified in the resulting award; payment will not be issued to a third party.

c) Any award resulting from this RFQ will be firm fixed price, in the form of a purchase

order.

9. RFQ Acceptance:

ForumCiv will consider the printing proposals at the next procurement Meeting following the

due date of this request for quotation.

In determining the award to the proposing printing companies, the following will be

considered:

a. Evidence in proposal that the submitting firm clearly understands the scope of the

printing services to be performed.

b. Technical experience of the firm.

c. Qualifications of the print company-s staff.

d. Size and structure of the firm.

e. Costs quoted to perform the specified printing services.

f. Samples of work

10.Execution of this “Request for Proposal”

This “Request for Proposal” shall be executed as follows:

As an individual ...........................................S/he shall sign the proposal personally.

As a partnership or corporation.................... Signed in the name of the firm by authorized

representative.

Sect

Documents

 Tender Notice