Monitoring, Evaluation and Learning (MEL) Capacity Building Program Tender, Mali - 88649679

Procurement Summary

Country : Mali

Summary : Monitoring, Evaluation and Learning (MEL) Capacity Building Program

Deadline : 22 Sep 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 88649679

Document Ref. No. :

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Expression of Interest are invited for Monitoring, Evaluation and Learning (MEL) Capacity Building Program.

As responsible for the implementation of the Monitoring, Evaluation and Learning (MEL) Platform of the United States Agency for International Development in Mali (USAID/Mali), Social Impact (SI) is responsible for strengthening the monitoring and evaluation (M&E) capacities of local structures, in accordance with USAID policy relating to localization.

Subject to the availability of funds and the level of demand for services, the USAID Mali MEL Platform is seeking local structures in the field of Monitoring & Evaluation to participate in a capacity building program in Monitoring, Assessment and Learning (MEL) designed to increase their MEL knowledge, skills and services and improve their abilities to compete effectively for donor funds. Additionally, selected structures can expect to improve their financial and administrative knowledge and skills so that they are able to provide MEL services directly to USAID in the future. This may include (but is not limited to) conducting performance evaluations, designing monitoring systems,

This is a call for expressions of interest (AMI), not a request for proposals (RFP) or a request for quotation (RFQ) and should not be interpreted as a commitment on the part of Social Impact to award a subcontracting contract on the basis of this call for expressions of interest. All costs associated with responding to this request will be the sole responsibility of the respondent.

Please respond to this call for expressions of interest no later than Friday September 22, 2023, Bamako time, through a file including the information requested in the instructions section of this call.


KEY STEPS IN THE CAPACITY BUILDING PROCESS

Step 1: Selection of organizations

To identify organizations committed to building their MEL capacity, this call for expressions of interest seeks responses from local assessment structures interested in MEL training and, potentially, through execution of tasks with SI as subcontractors. Structures must have experience in conducting MEL activities at the local level. These may include data collection activities, performance and/or impact assessments, development of monitoring plans, evaluation and learning, development of indicators or other activities linked to the MEL.

SI will review expressions of interest received to verify eligibility and technical qualifications. SI will submit a list of up to five selected structures, along with a rationale for their selection, to USAID for final approval. The review of structures is part of the IS selection process. SI will notify the selected structures of the status of their selection only when they have been approved by USAID.

Step 2: Capacity assessment

Before the start of the training, SI will conduct a capacity assessment of the selected structures using the Technical and Organizational Capacity Assessment Tool (TOCAT), the Non-US Pre Awards Survey (NUPAS) guide for pre-assessment with a view to obtaining grants by organizations of foreign origin (not registered in the USA) and other participatory evaluation methodologies. TOCAT is a process for local implementing agencies to conduct rapid assessments to identify structural strengths and weaknesses with respect to the core functions of a model organization. It includes a series of checklists with questions on different key areas of organizational management (program, financial and technical) designed to generate consensus on the current level of performance and suggestions on how to improve it. The discussion focuses on three areas: 1) the program; 2) finance and administration; and 3) technical aspects. The generic tool is adapted to each organization, depending on its composition, in order to assess the following elements:

· Strategic planning and performance management

· Financial management

· Human Resource Management

· Knowledge management

· Technical capacities for monitoring, evaluation and learning

· External collaboration.

NUPAS assesses the organization's readiness to manage, implement, and report the use of USAID funds, based on six dimensions:

· Legal structure

· Financial management and internal control systems

· Procurement systems

· Human resources systems

· Project performance management

· Organizational sustainability

In addition, SI will review the current MEL products and processes of the selected structures. SI will facilitate a gap analysis with the selected structures to identify their position in the ranking system and select and deliver training modules that will build on existing skills while filling skills and performance gaps EMAIL. Local structures with high-level skills may need fewer training modules, while others may need a greater number of modules.

Step 3: Design and implementation of training

SI provides for a multi-step approach. The first step will be to train all selected structures in key skills and principles to ensure a common understanding. SI also plans to accompany the trainings with capacity building support, such as targeted technical assistance and mentoring, brown bag presentations and other discussions, and - depending on customer demand. USAID - the opportunity to work as a subcontractor on competitively awarded MEL tasks. Each of these aspects is described in more detail below.

Being a Principal Recipient on a MEL contract or grant from an international donor requires more than technical capabilities: implementation also requires organizational and management capabilities, such as quality control of final deliverables, requirements in contractual and financial reporting, as well as understanding and complying with USAID operational policy - ​​the Automated Directives System (ADS). The planned training will therefore include both technical and managerial content.

SI will deliver the trainings sequentially, alongside other capacity building activities, based on the results of the capacity assessment. Training participants from selected organizations can expect to participate in training approximately 1-2 weeks per quarter. Each week will include 2-3 days of training, with the remainder of the time spent applying skills and lessons learned. For example, after learning about deliverable quality control, the trainer will help participants review actual deliverables and provide guidance on how to improve quality and establish strong quality control practices. quality assurance. Or, After learning the data quality standards and USAID data quality assessment (DQA) requirements, participants will receive technical assistance from SI to conduct internal DQAs and improve their data quality assessment systems and practices. data quality assurance. The table below provides examples of training topics:

[Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.]

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