Logistics Consultant Tender in South Sudan - 25702880

Procurement Summary

Country: South Sudan

Summary: Logistics Consultant

Deadline: 13 Aug 2018

Posting Date: 11 Aug 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 25702880

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79600000 - Recruitment services

Purchaser's Detail

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Tender Details

Tenders are invited for Logistics Consultant.
Under the direct supervision of Aweil Field Coordinator, and with technical reporting to Country Operations Coordinator in Juba, Aweil Field Logistics Manger Consultant will manage the logistics team and operational issues in Aweil.
Management & Administration of Logistics Functions:
· Directly line manage support staff within the logistics team including procurement and health and commodity officers, mechanics, drivers, and guards to ensure effective program implementation.
· Oversee day-to-day Aweil administrative activities related to Aweil logistics deliverables
· In collaboration with IT & Assets Management Officer, ensure the allocation, use of and tracking of all Aweil assets and equipment, and proper disposal of damaged and useable assets,
· Ensure all assets including assets received as donations assets are accurately recorded in MC NAV system
· Working with Aweil Field Coordinator ensure smooth running of guesthouse and office including supervision of guards, cooks and/or cleaners, as well as, all parts of plumbing systems, electric systems, generators and compound buildings are fully functioning and in good condition at all times. Take immediate action for repairs as needed.
· Work cooperatively and harmoniously with partners and colleagues to strengthen MCSS supported programs in every way possible.
· Attend relevant local logistics coordination meetings.
· Ensure correctly completed stock and asset checks are carried out on a monthly basis and conducted in accordance with MC stock and asset check policy
Procurement and Supply Management:
· Working in close coordination with field managers to create, implement and regularly update procurement and logistics plans in support of the timely delivery of program activities
· Responsible for overseeing the transport of materials and ensuring that proper documentation is complete.
· Ensure documentation around stock movement and management including Waybills, GRNs, COCs, Disposal and Donation certificates, Stock Requisitions, Spot Check tools, etc., are properly completed, signed and filed in the local Stock Management Folder, with COCs, Donation and Disposal Certificates, Asset and Stock Spot Checks are filed on the MC Intranet
· Support Aweil Logistics staff to ensure all Aweil stock movement is updated correctly in timely manner into MC NAV system.
· Ensure all Aweil Procurement is updated correctly in timely manner into MC NAV system.
· Manage Aweil logistics staff to ensure efficient stock management and procurement.
· Ensure the safe arrival and complete delivery of items and services to their destinations, as well as efficient receipt and inspection of items and services upon arrival.
· Conduct price list surveys on an ongoing bases and act liaison and negotiator for vendors in support of procurement strategy development.
· Generate supplier and service provider contracts and framework agreements.
· Support annual demand planning based on informed understanding of technical program activity plans and log frames.
· Liaison with partners, Logs Cluster, and colleagues to identify procurement and supply chain solutions and improvements.
Systems and Procedures:
· Ensure Malaria Consortiums operations procedures are in place, and Malaria Consortium policy compliance for all Aweil based procurement, warehouse, asset and fleet management.
· Assist Field Coordinator to manage security related communication protocols.
· As needed, partner and/or coordinate with government offices to ensure adherence to government offices policy and procedures.
Fleet Management:
· With support of Aweil Fleet and Transport Officer, hold direct responsibility for ensuring proper management of all Aweil fleet and effective supervision of drivers and mechanics as detailed below.
· Supervise drivers to ensure that all fleet records are organized, accurate and recorded regularly
· Maintain a maintenance plan for routine maintenance of generators, motorbikes, vehicles, non-IT office equipment and ensure maintenance plan is followed.
· Ensure drivers are appropriately trained, carrying valid driver’s license, driver vehicle handling accountability, overall adherence to transport policy including supervision of logbooks, vehicle registration and insurance, daily vehicle checks, generate monthly fuel consumption reports, maintenance reports, etc.
· Oversee logistics staff to provide effective oversight to ensure the maintenance of and adherence to vehicle scheduling system including daily movement board, circulation of weekly driver schedule, trip authorization, etc.
HOW TO APPLY:
If interested, send cover letter, detailed CV and proposed daily/weekly/monthly service rate in USD to [email protected] by 13th August 2018 at 16h00 UK time.
For more information please follow the link: http://bit.ly/2M7wLZ8

Documents

 Tender Notice