Flood Mitigation Feasibility Study Tender in South Sudan - 41203540

Procurement Summary

Country: South Sudan

Summary: Flood Mitigation Feasibility Study

Deadline: 15 Mar 2020

Posting Date: 09 Mar 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 41203540

Document Ref. No.: T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

Competition: ICB

Financier: United Nations Secretariat

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79314000 - Feasibility study

Purchaser's Detail

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Tender Details

Tenders are invited for Flood Mitigation Feasibility Study.
INTERNATIONAL CALL FOR TENDER- Instructions to bidders
Part 1
ACTED South Sudan
Date: 02/03/2020
Tender N°: T/32DYN/UNHCR/JUB/PRO/02-03-2020/001
ACTED is requesting through this tender a company or organisation to provide detailed financial and technical written quotations for the supply of the following consultancy services:
PRODUCT SPECIFICATIONS:
1. Description: Flood Mitigation Feasibility Study
2. Product class / category: Consultancy services
3. Made in (product origin): International
4. Delivery conditions: Maban and Juba, South Sudan
RESPONSIBILITIES OF THE CONTRACTOR:
1. Date of consultancy: Expected period of consultancy from 30th March – to 31st of May 2020 (dates subject to change) in Maban and Juba, South Sudan
2. Validity of the offer: 6 months minimum
The answers to this tender should include the following elements:
1. The Technical Offer (Envelope/File 1 out of 2), clearly marked ‘’ T/32DYN/UNHCR/JUB/PRO/02-03-2020/001 - Technical Offer – Do not open before 16-03-2020 at 11AM’’
1.1 Signed and stamped instructions to bidders
1.2 Signed and stamped technical project proposal
1.3 Signed and stamped ToR
1.4 Signed and stamped bidder’s questionnaire
1.5 Signed and stamped bidder’s ethical declaration
1.6 Signed and stamped bidder’s check list
1.7 A copy of the legal representative ID and company registration document
1.8 a copy of a professional civil and repatriation insurance
2. The Financial Offer (Envelope/File 2 out of 2), clearly marked ‘’ T/32DYN/UNHCR/JUB/PRO/02-03- 2020/001 – Financial Offer’’
2.1 Signed and stamped financial offer including the price per unit, quantity proposed and total price.
2.2 Terms of delivery and payment. Please note that while partial payments can be negotiated, advance payments are against ACTED’s procurement policy and will not be accepted.
2.3 Signed and stamped instructions to bidders.
2.4 A copy of the legal representative ID and company registration document
2.5 Bank account details
SPECIFIC CONDITIONS:

1. ACTED security rules will have to be strictly followed throughout the duration of the contract.

2. Accommodation and transportation in South Sudan will be provided by ACTED. Other subsistence

expenses (meals, sundry items, etc.) and international flights should be included in a proposal cost.

3. International companies and individuals should subscribe a professional civil insurance valid in South

Sudan, as well as repatriation insurance. Therefore, the copy of both insurance certificates has to be

submitted along with their offer.

EVALUATION CRITERIA:

Technical proposal – 70% of the overall score

1. Experience of the consultant on similar studies (overall rating of 20% out of 70%)

a) Cover letter explaining how you meet the aforementioned requirements with an emphasis on experience in

flood mitigation studies and work in eastern and horn of African region or in South Sudan - 10 points

b) Previous experience – 10 points

c) Samples of flood mitigation studies – 10 points

20%

2. Approach and methodology (overall rating of 30% out of 70%)

a) Overall objective of the flood mitigation study – 10 points

b) Methodology – 10 points

 Adapted and contextualised methodology for flood mitigation study in Maban

 Study of delineated area

 Analysis on peak sediment and flood

 Developing hydrograph for river

 Practical structural and non-structural analysis

 Project formulation experience

c) Work schedule – 10 points

 Activity schedule

 Team organisation

 Staff duty matrix

 Staffing schedule

d) Transfer of technology to the team on the ground for the future use – 10 points

e) Innovativeness – 10 points

 Innovativeness of study and investigation

 Design

 Implementation management

f) Proposal presentation – 10 points

 Conciseness

 Clarity

 Completeness

30%

3. Key staff allocated for the project (overall rating of 20% out of 70%)

a) Water Resource Engineer / Team Leader – 10 points

b) Hydrologist – 10 points

c) GIS and Remote Sensing Specialist – 10 points

d) Environmental Specialist – 10 points

e) Social Work Expert – 10 points

20%

Financial proposal – 30% of the overall score

Financial 30%

T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

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TOTAL 100%

GENERAL CONDITIONS:

1. The closing date of this tender is fixed on 15/03/2020 at 17:00 (Juba local time) in ACTED office at the

following address:

Hai Cinema, Plot 64, block AXII, Juba South Sudan

or

by email at: [email protected], and cc [email protected]

2. The offer to the call for tender will not result in the award of a contract.

3. Unsealed envelope and late offers will not be considered.

4. To ensure that funds are used exclusively for humanitarian purposes and in accordance with donors’

compliance requirements, all contract offers are subject to the condition that contractors do not appear on antiterrorism lists, in line with ACTED’s anti-terrorism policy. To this end, ACTED reserves the right to carry out antiterrorism checks on contractor, its board members, staff, volunteers, consultants, financial service providers and

sub-contractor.

NOTE: ACTED adopts a zero tolerance approach towards corruption and is committed to respecting the highest

standards in terms of efficiency, responsibility and transparency in its activities. In particular, ACTED has

adopted a participatory approach to promote and ensure transparency within the organization and has set up a

Transparency focal point (Transparency Team supervised by the Director of Audit and Transparency) via a

specific e-mail address. As such, if you witness or suspect any unlawful, improper or unethical act or business

practices (such as soliciting, accepting or attempting to provide or accept any kickback) during the tendering

process, please contact the following phone number [add number] and/or send an e-mail to

[email protected].

Name _______________________ Position: _______________________

Signature & Stamp: _______________________ Date: _______________________

T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

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Technical Offer

Envelope 1 out of 2

or

File 1 out of 2

T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

Page 5 of 29

PART A - PROJECT PROPOSAL

ACTED South Sudan

Date: ______________________________ (to be indicated by the bidder)
Tender Reference: T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

To be Filled by Bidder (COMPULSORY)

Important Note:

 Technical proposal MUST be submitted in a separate envelope/file from the Offer Form.

Details of Bidding Company:

1. Company Name: ______________________________

2. Company Authorized Representative Name: ______________________________

3. Company Registration No: ______________________________

No/Country/Ministry

4. Company Specialisation: ______________________________

5. Mailing Address: ______________________________

Country/Governate/City/St Name

6. Contact Numbers:

Land line: _________________ / Mobile: ________________

7. E-mail Address: ______________________________

I undersigned ___________________________, agree to provide ACTED, non-profit NGO, with items answering

the following specifications, according to the general conditions and responsibilities that I engage myself to

follow.

1- Experience of the consultant on similar studies (overall rating of 20% out of 70%)

a) Cover letter explaining how organisation meets the aforementioned requirements with an emphasis on

experience in flood mitigation studies and work in eastern and horn of African region or in South Sudan.

If needed, please provide cover letter as a separate document.

T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

Page 6 of 29

Up to 10 points will be awarded based on how the information provided meet the requirements

b) Previous experience: Please list relevant contracts awarded to your company or organisation since 2016, to

demonstrate experience in designing, developing and conducting a similar flood studies. If needed, please provide

a separate list and/or documentation.

Project Description Location Duration Project Cost

(USD)

Client Contact Details

(Name, phone, email)

T/32DYN/UNHCR/JUB/PRO/02-03-2020/001

Page 7 of 29

Up to 10 points will be awarded for previous experience, for all aforementioned studies.

c) Samples of flood mitigation studies conducted. Include as a separate document, up to 10 pages per

sample, maximum of 3 samples.

Up to 10 points will be awarded based on the quality of the samples provided.

2- Approach and methodology (overall rating of 30% out of 70%). Approach and methodology must

include following sections and be presented in a separate document:

a) Overall objective of the flood mitigation study. Up to 10 points will be awarded for this section.

b) Methodology. Each criterion carries equal mark. Up to 10 points will be awarded for this section.

 Adapted and contextualised methodology for flood mitigation study in Maban

 Study of delineated area

 Analysis on peak sediment and flood

 Developing hydrograph for river

 Practical structural and non-structural analysis

 Project formulation experience

c) Work schedule. Each criterion carries equal mark. Up to 10 points will be awarded for this section.

 Activity schedule

 Team organisation

 Staff duty matrix

 Staffing schedule

d) Transfer of technology to the team on the ground for the future use. Up to 10 points will be awarded

for this section.

Please note that following aspects of the approach and methodology will be assessed;

e) Innovativeness. Each criterion carries equal mark. Up to 10 points will be awarded for innovativeness of

the approach and methodology.

 Innovativeness of study and investigation

 Design

 Implementation management

f) Proposal presentation. Each criterion carries equal mark. Up to 10 points will be awarded for proposal

presentat

Documents

 Tender Notice