Field Logistics Manager Consultancy Tender, South Sudan - 25702916

Procurement Summary

Country : South Sudan

Summary : Field Logistics Manager Consultancy

Deadline : 13 Aug 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 25702916

Document Ref. No. :

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MALARIA CONSORTIUM
Plot 367, Block 3-K South, First Class Residential, Juba Tel: +211 (0) 922 400 578
South Sudan
Email :hr.recruitment@malariaconsortium.org

Tender Details

Tenders are invited for Field Logistics Manager Consultancy.

Deadline: 13 August 2018 at 16:00 (UK time)

Opportunity for a Field Logistics Manager consultancy for our operations in Aweil, South Sudan.

If interested, send cover letter, detailed CV and proposed daily/weekly/monthly service rate in USD to hr.recruitment@malariaconsortium.org by 13th August 2018 at 16h00 UK time. Submissions will be shared with Andrew Parkes, Malaria Consortium Global Operations Manager and Emily Hlavaty, MCSS Country Operations Coordinator.

Responses received after the deadline will not be accepted.

GENERAL INFORMATION:

Malaria Consortium South Sudan is committed to reducing the burden of Malaria, communicable and neglected tropical diseases in the Country, drawing on a profound level of knowledge and expertise in these issues. We work with a wide range of partners including the Government of South Sudan and affected communities. Our areas of focus include;

? Malaria prevention, diagnosis and care

? Community level management of common childhood illness (ICCM)

? Nutrition

? Health System Strengthening

? Treatment and mapping of neglected tropical diseases

? Operational health research

? Policy, strategy and guideline development

COUNTRY AND PROJECT BACKGROUND:

In addition to our malaria control work our five core programs in South Sudan are; the provision of community level treatment for childhood diseases for diarrhoea, pneumonia and malaria through integrated Community Case Management (iCCM); nutrition for children aged under five including emergency nutrition and SMART surveys; Health Systems Strengthening including HMIS and IECHC training at County Health Department level; LLIN mass distribution. We also work with the MoH on policy and guideline development.

We have an office in Juba and a large sub office in Aweil, Northern and Western Bar el Ghazal.

In the FY2017, South Sudan had an annual program value of nearly $5M and 100 staff members.

PURPOSE/OBJECTIVE OF THE ASSISGNMENT:

Under the direct supervision of Aweil Field Coordinator, and with technical reporting to Country Operations Coordinator in Juba, Aweil Field Logistics Manger Consultant will manage the logistics team in Aweil around all logistics and operational issues in Aweil, as detailed below.

IMPLEMENTATION ARRANGEMENTS:

The consultant shall be based in Aweil and provide his/her services to Malaria Consortium. The consultant shall be contracted for 03 months, with contract subject to renewal after mid-term review. The consultant shall observe Malaria Consortium South Sudan regulations and official working hours (Monday to Friday, 0830AM – 0530PM). These services are expected to start in August 17, 2018.

MAIN DUTIES/RESPONSIBILITIES:

Management & Administration of Logistics Functions:

? Directly line manage support staff within the logistics team including procurement and health and commodity officers, mechanics, drivers, and guards to ensure effective program implementation.

? Oversee day-to-day Aweil administrative activities related to Aweil logistics deliverables

? In collaboration with IT & Assets Management Officer, ensure the allocation, use of and tracking of all Aweil assets and equipment, and proper disposal of damaged and useable assets,

? Ensure all assets including assets received as donations assets are accurately recorded in MC NAV system

? Working with Aweil Field Coordinator ensure smooth running of guesthouse and office including supervision of guards, cooks and/or cleaners, as well as, all parts of plumbing systems, electric systems, generators and compound buildings are fully functioning and in good condition at all times. Take immediate action for repairs as needed.

? Work cooperatively and harmoniously with partners and colleagues to strengthen MCSS supported programs in every way possible.

? Attend relevant local logistics coordination meetings.

? Ensure correctly completed stock and asset checks are carried out on a monthly basis and conducted in accordance with MC stock and asset check policy Procurement and Supply Management:

? Working in close coordination with field managers to create, implement and regularly update procurement and logistics plans in support of the timely delivery of program activities

? Responsible for overseeing the transport of materials and ensuring that proper documentation is complete.

? Ensure documentation around stock movement and management including Waybills, GRNs, COCs, Disposal and Donation certificates, Stock Requisitions, Spot Check tools, etc., are properly completed, signed and filed in the local Stock Management Folder, with COCs, Donation and Disposal Certificates, Asset and Stock Spot Checks are filed on the MC Intranet

? Support Aweil Logistics staff to ensure all Aweil stock movement is updated correctly in timely manner into MC NAV system.

? Ensure all Aweil Procurement is updated correctly in timely manner into MC NAV
system.
? Manage Aweil logistics staff to ensure efficient stock management and procurement.
? Ensure the safe arrival and complete delivery of items and services to their destinations,
as well as efficient receipt and inspection of items and services upon arrival.
? Conduct price list surveys on an ongoing bases and act liaison and negotiator for
vendors in support of procurement strategy development.
? Generate supplier and service provider contracts and framework agreements.
? Support annual demand planning based on informed understanding of technical
program activity plans and log frames.
? Liaison with partners, Logs Cluster, and colleagues to identify procurement and supply
chain solutions and improvements.
Systems and Procedures:
? Ensure Malaria Consortiums operations procedures are in place, and Malaria
Consortium policy compliance for all Aweil based procurement, warehouse, asset and
fleet management.
? Assist Field Coordinator to manage security related communication protocols.
? As needed, partner and/or coordinate with government offices to ensure adherence to
government offices policy and procedures.
Fleet Management:
With support of Aweil Fleet and Transport Officer, hold direct responsibility for ensuring proper
management of all Aweil fleet and effective supervision of drivers and mechanics as detailed
below.
? Supervise drivers to ensure that all fleet records are organized, accurate and recorded
regularly
? Maintain a maintenance plan for routine maintenance of generators, motorbikes,
vehicles, non-IT office equipment and ensure maintenance plan is followed.
? Ensure drivers are appropriately trained, carrying valid driver’s license, driver vehicle
handling accountability, overall adherence to transport policy including supervision of
logbooks, vehicle registration and insurance, daily vehicle checks, generate monthly fuel
consumption reports, maintenance reports, etc.
? Oversee logistics staff to provide effective oversight to ensure the maintenance of and
adherence to vehicle scheduling system including daily movement board, circulation of
weekly driver schedule, trip authorization, etc.

Documents

 Tender Notice