Dignity Kits Tender, South Sudan - 28840226

Procurement Summary

Country : South Sudan

Summary : Dignity Kits

Deadline : 03 Dec 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28840226

Document Ref. No. : 11001JUB2018

Competition : ICB

Financier : Department For International Development

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : INTERNATIONAL MEDICAL CORPS
Plot#1, Block C West, 3rd Classin Nimra Talata, Near Basketball Stadium, Juba Tel:+211927000173
South Sudan

Tender Details

Quotation are invited for Dignity Kits.

Opening date: 27 November 2018
Closing date: 03 December 2018
ITT/RFQ reference number (must be cited in offer): 11001JUB2018
Location: South Sudan
Title of Open Tender: 11001JUB2018 – SUPPLY OF DIGNITY KITS
Category: NON-FOOD ITEMS
Description: International Medical Corps is looking for a potential, reputable and reliable vendor that can Supply and deliver Dignity Kits by December 20th, 2018 to IMC, Juba Ofifce South Sudan
Donor: DFID
11001JUB2018 Dignity Kits – RFQ.xlsx

Offers must be submitted as indicated in ITT/RFQ.
Any inquiries or questions regarding tender must be addressed to email as indicated in ITT/RFQ.

Quotations must be submitted:
Option 1: in a sealed envelope placed into the tender-specific box against receipt and tender record of delivery in tender-specific log-book by bidder’s representative delivering the offer and or;
Option 2: Via email to secured email address: Tender.JUB@internationalmedicalcorps.org Note that if you include other International Medical Corps email addresses in your email containing offer your offer will be disqualified.

Vendor registration:
- All vendors must register with International Medical Corps prior to being awarded a contract.
- If you are not already an International Medical Corps registered vendor, please register using the attached Vendor Registration Form, and confirm adherence to International Medical Corps standard Master Terms and Conditions and Vendor Code of Conduct by returning those documents filled and signed. (This document can be found in our web site: https://internationalmedicalcorps.org/who-we-are/accountability-financials/open-tenders/ under the section "Resources and Documents")
- Note that for certain category of supplies, International Medical Corps may require a physical inspection prior to considering your company as registered.
Submission of offer: We kindly request your best offer for the above goods via secure email address Tender.JUB@internationalmedicalcorps.org or Sealed bids submitted to Tender Box in IMC Juba Office.This RFQ does not constitute an award commitment on the part of the International Medical Corps, nor does it commit International Medical Corps to pay for costs incurred in the preparation and submission of a bid.

To be eligible:
Return your offer with this document filled in excel and pdf format. (recommended).
Submit an offer on your company letterhead (includes registration number, VAT or fiscal #, address, capital (as applicable), etc.) dated and signed by the authorized representative. Your offer must include:
- The RFQ reference number;
- The name and title, physical address, email, telephone number of the Bidder;
- A detailed technical description /specification of the items being offered in sufficient detail to evaluate compliance with the requirements in the
solicitation. This may include product literature, or other documents, if necessary;
- Terms of any offer related warranty;
- “Remit to”/”Submit to” address, if different than mailing address;
- Provide full, accurate and complete information as required by this solicitation and its attachments, including any certifications attached.
[insert additional eligibility criteria, if any].
- Price must include any discount terms, transportation and insurance costs applicable.
- Confirmation of acceptance of Request for Quote Terms and Conditions.
- In case of submission in a sealed envelope, the outside of the envelope must clearly note the RFQ reference number.
- We will not be held responsible if an envelope sent without a legible RFQ reference number is mistakenly opened and thus disqualified.
As the authority responsible for sampling, International Medical Corps has set the following Acceptable Quality Limit:
- Critical Defects are not allowed: Critical defects might harm a user, or the item cannot be used for the purpose that is manufactured for.
International Medical Corps may choose to cancel whole or part of the order, not pay for items or require immediate replacement.
- Major Defects is 2.5%: item not suitable for intended purpose, specifications exceed acceptable variance
(i.e. beyond 25 items out of 1, 000 that have major defects, International Medical Corps may reject whole or part of the order, not pay for items or require immediate replacement. Below 25 items out of 1, 000 the vendor will have to correct at its own expense within the agreed time.)
- Minor Defects are 4%: Minor defects represent a departure from specifications, but may be acceptable.
(i.e. beyond 40 items out of 1, 000 that have minor defects, International Medical Corps may reject whole or part of the order, not pay for items or require immediate replacement. Below 40 items out of 1, 000 the vendor will have to correct at its own expense within the agreed time.)

Shipment Packing/Labeling instruction
- Goods should be packed in durable boxes with weight not exceeding15kgs. The goods must be preserved and packed by the Bidder, in accordance with the normal routines for the decided transportation method to avoid damage by handling, transport, or storage. Packing material should be used to limit any environmental influence.
- Each box must be numbered and must contain detailed packing list.
- Boxes must have full consignee details and must contain note “Humanitarian aid”.

Individual packaging / kitting instructions :
-Not Applicable
False Statements in the Bid:
Bidders must provide full, accurate and complete information as required by this solicitation and its attachments. False statements in bids constitutes grounds for immediate termination of the agreement with vendor. International Medical Corps takes fraud, misstatements, falsification, manipulation, alteration of facts and/or documents very seriously and has a zero tolerance policy and may choose to take legal action in case of misrepresented disclosures by Contractors.
Conflict of Interest Disclosure:
Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in International Medical Corps having to re-evaluate the selection of a potential Bidder.
Right to Select/Reject
International Medical Corps reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability. International Medical Corps also reserves the right to reject any or all proposals received without explanation.
Reserved Rights:
All RFQ responses become the property of International Medical Corps and International Medical Corps reserves the right in its sole discretion to:
· To disqualify any offer based on Bidder’s failure to follow solicitation instructions;
· To waive any deviations by Bidder from the requirements of this solicitation that in International Medical Corps’ opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition;
· Extend the time for submission of all RFQ responses after notification to all Bidders;
· Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever International Medical Corps deems appropriate;
· Issue an award based on the initial evaluation of offers without discussion;
· Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities.
Code of Conduct
International Medical Corps is committed to upholding the highest standards in all our business dealings with the U.S. Government and other international and private funders, protecting taxpayer resources, and providing high-quality services and products. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. As such, International Medical Corps’ vendors shall allow International Medical Corps to audit their compliance programs.
The Vendor Code of Conduct expresses the expectations we hold for all of International Medical Corps’ vendors and they are required to sign and submit the attached Vendor Code of Conduct.
Reporting of Fraud & Unethical Behavior:
International Medical Corps has zero tolerance to fraud. Please report fraud and unethical behavior:
• File a report online at Ethics Point, Inc. (https://secure.ethicspoint.com/domain/media/en/gui/29929/index.html) or
• Contact report@internationalmedicalcorps.org for further instruction.
• Reports may also be made to compliance@internationalmedicalcorps.org or legal@internationalmedicalcorps.org
More details on International Medical Corps and our projects worldwide are available through our web site: www.internationalmedicalcorps.org
Defects; Warranty; Misc.
a) International Medical Corps has the right to inspect and test all supplies, equipment and services quantity and quality of delivery called for by the Contract, to the extent practicable, at all places and times, including the period of manufacture, seller’s warehouse and in any event before acceptance. IMC shall perform inspections an

Documents

 Tender Notice