Develop National Integrated M&E Management Tender - 15732723

Procurement Summary

Country: Somalia

Summary: Develop National Integrated M&E Management Information System (MIS)

Deadline: 30 Aug 2017

Posting Date: 21 Aug 2017

Other Information

Notice Type: Tender

TOT Ref.No.: 15732723

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

72211000 - Programming services of systems and user software

Purchaser's Detail

Name: Login to see tender_details

Address: Login to see tender_details

Email: Login to see tender_detailsLogin to see details

Tender Details

Tenders are invited for Develop National Integrated M&E Management Information System (MIS).
Terms of Reference – to Develop National Integrated M&E Management Information System (MIS)
1. Background
The Ministry of Planning and International Cooperation is steadily working standardization of the Ministry through developing and improving its working systems in different areas of Directorates, Units and programs etc. Monitoring and Evaluation Directorate is at the center of sound governance arrangements. The Directorate is crucial for the achievement of evidence-based policymaking, Result based, decision-making, management, and accountability within the Somali Government. This M&E Directorate represents the final key link in planning process in line with the ministry’s National Development Plans and Sustainable Development Goals. It also participates in forming policies, public plans and sectorial programs in cooperation with other line Ministries and departments in and outside of the ministry.
Directorate of M&E in Ministry of Planning, Investment and Economic Development of Federal Government of Somalia plans to seek services of Consultant firm/company in ManagementInformation System to develop and implement an integrated web based Management Information System (MIS)/Database to enable real-time tracking and reporting national M&E programs. The Directorate is seeking expert assistance to design a relational database to manage large amounts of data captured through project monitoring and evaluation so that all routine project data can be stored in and accessed from a central location. The system is expected to capture data of all projects (both government and non-governmental) and generate reports on various queries, in order to meet the project specific objectives
The Directorate is therefore, inviting proposals from qualified Consultant firms to develop a comprehensive Management Information System (MIS) to support effective processing, storage and sharing of information in 2017 and beyond. Interested candidates should send their resume highlighting relevant qualifications/work experience and an outline of the approach; methodology and work plan regarding proposed assignment.
2. Objectives
The objectives of this consultancy are to:
1. Develop and install a comprehensive and secure web-based Management Information System (MIS), with corresponding dashboard which is consistent with Directorates pre-determined and modifiable indicators and reporting requirements; strengthen the processing, management and sharing of Directorate’s M&E information results internally and externally with stakeholders.
2. Develop standard procedures and guidelines for maintaining the system;
3. Improve the competence (application of knowledge and skills) of Directorate staff in using and maintaining the developed database and standards.
4. Scope of Work
Whereas M&E Directorate has provided the general scope of work for this assignment below, the consultant/firm is expected to propose a plausible approach for undertaking this assignment, covering the design/customization of a web enabled Management Information /Database System
1. Perform a detailed review of existing documentation on system assessment, amongst others.
2. Develop a written plan for development of the system which is specific to the needs of the Directorate. The consultant/firm will work with the Director and Information Management Consultant/Officer of M&E Directorate as focal points for this assignment to develop the written plan. Issues to determine include:
1. What database platform will be used?
1. What functional and non-functional requirements are necessary?
2. What information will be used for the Management Dashboard?
3. What are the critical processes, which can produce the required information products from the MIS?
4. What data and metadata standards will be employed?
5. What procedures will be used to ensure quality (accuracy, integrity, and completeness)?
6. How will data storage and preservation be handled?
7. How will data security management (access, erasure, security, privacy) be ensured?
8. What procedures will be used to process, upload, transfer, and share data?
9. What equipment and infrastructure are required?
10. How should data storage and preservation be handled?
11. How should data security management (access, erasure, security, privacy) be ensured?
12. How should interactive querying be handled?
13. How should interactive visualization be handled?
14. Information procedures should enable transfer/sharing of data and systems (e.g. via web, mobile devices and SMS)
15. The web-based on-screen user interface should be through an information portal, with standard features such as a search engine, input screens and option to generate reports / output in various formats by the Users. The system should also support generation of reports centrally at scheduled intervals and printouts distributable in various File Formats viz. Text, Excel; PDF etc.
16. The Consultant shall provide the detailed Solution Architecture showing all the internal components of transaction workflow.
Develop and Deployment. The consultant will develop and deploy the system on a server in the directorate, perform unit and functional tests and produce a complete technical documentation.

1. Data entry and use. The consultant will produce training materials and train system administrators and other M&E directorate staff on the system operations and various procedures, including data extraction, analysis, visualization, reporting/transfer and management. The consultant will also develop a standard operating procedures manual that will include an explanation on how:
2. a) data are entered
3. to transfer data to stakeholders and partners
4. to store and freeze data
5. to secure and protect data.
6. Tasks and Deliverables
The Consultant is expected to develop a proposal for the recommended systems, work plan and schedule of tasks, with corresponding deliverables.
5. Duration
The Consultant is expected to propose a plausible duration, aligned to the scope and methodology for undertaking this assignment.
6. Skills and Experience Required
The lead consultant/team leader of the project should have the following skills and qualifications:
1. Advanced degree (Masters Level) in a relevant field (Computer Science, Data/Information Management, Advanced Statistical Analysis, Information Technology, and Software Engineering).
2. At least 10 years’ experience related to data management/database development and archiving, including use of web-enabled platforms and common statistical analysis tools
At least 7 years’ experience in M&E or M&E systems design

7. Submission of Proposals
M&E directorate is now inviting qualified firms submit their Technical and Financial Proposals including a cover letter with subject line: Integrated National M&E

Documents

 Tender Notice