Consultant to Support the Upgrading Tender in Burundi - 34696650

Procurement Summary

Country: Burundi

Summary: Consultant to Support the Upgrading of the Information and Management System of Education (SIGE)

Deadline: 27 Jul 2019

Posting Date: 18 Jul 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 34696650

Document Ref. No.:

Competition: ICB

Financier: United Nations Secretariat

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

75121000 - Administrative educational services
80430000 - Adult-education services at university level

Purchaser's Detail

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Tender Details

Tenders are invited for Consultant to support the upgrading of the Information and Management System of Education (SIGE) of Burundi, (3 months).
Objectives :
The overall objective is to provide decision makers with reliable statistics needed for strategic education planning and monitoring and evaluation of education sector objectives.
The specific objectives are:
1. Update the information system management computer platform for all sub-sectors of education (Preschool, Elementary, General Secondary, Technical Secondary A2, Technical Secondary A3 / A4, Teaching Trades, Higher Education) ;
2. Clean the existing educational database (EMIS);
3. Ensure the migration of data on the SQL platform (financed by UNICEF) to allow the cleaning of the database of the last 5 years. Eliminate duplicates and counter checks on the basis of the census carried out under point b. (November);
4. Train the technical team of the BPSE and equip them with the technical skills necessary for the administration and maintenance of the Microsoft SQL Server;
5. Develop a system training and maintenance manual;
6. Integrate / parameterize in the StatEduc2 platform summary tables (Quick Reports), in order to easily follow in real time the evolution of the data entry and to be able to output in real time the preliminary statistical tables on the main themes (students, teachers, classes, ...) for all sub-sectors of education;
7. Set up an application / automated production tool for school / hill / commune / province dashboards to improve the management of the education system at all levels;
8. Establish multi-sectoral / multi-year data sources of education indicators;
9. Set up a system of presentation of the indicators in the form of dashboards in order to make the data digestable and quickly exploitable by the Managers (aid to the decision-making at the level of the Ministry).
10. Set up an application / site for publication / dissemination of data, indicators and school / hill / commune / province dashboards, education on a Google Map vector map;
11. Develop technical documentation on the system for putting data, indicators and dashboards online.
In this context, the consultant will work in close collaboration with the BPSE executives and particularly those in charge of managing the database.
Methodology
stains
Estimated time
(in working days)
Implement an intelligent single coding strategy and integrate this unique identification coding into the EMIS for each collection unit (institution);
5
Update the information system management computer platform for all sub-sectors of education (Preschool, Elementary, General Secondary, Technical Secondary A2, Technical Secondary A3 / A4, Teaching Trades, Higher Education) ;
5
Define a reliable and secure procedure for archiving longitudinal historical databases and develop an EMIS data backup and recovery policy, and data from national assessments;
5
Clean the existing educational database (EMIS);
5
Ensure the migration of data on the SQL platform (financed by UNICEF) to clean the database of the last 5 years. Eliminate duplicates and counter checks on the basis of the census carried out under point b.
5
Train the technical team of the BPSE and provide them with the technical skills necessary for the administration and maintenance of SQL.
5
Develop a training and maintenance manual for the system.
5
Integrate / parameterize in the StatEduc2 platform summary tables (Quick Reports), in order to easily follow in real time the evolution of the data entry and to be able to output in real time the preliminary statistical tables on the main themes (students, teachers, classes, ...) for all sub-sectors of education.
5
Develop an automated school / hill / province dashboard production application to improve the steering of the education system at all levels.
5
Establish multisectoral and multi-year data sources of education indicators.
5
Set up a system of presentation of the indicators in the form of dashboards in order to make the data digestable and quickly exploitable by the Managers (aid to the decision-making at the level of the Ministry).
3
Set up an application / website publishing / dissemination of data, indicators and dashboards school / hill / province, education on a vector map type Google Map.
5
Develop technical documentation on the system for putting data, indicators and dashboards online.
5
Total
63
The consultation will make an extended mission of 3 months
deliverables:
deliverables
duration
(Estimated # of days or months)
Schedule of payment (%)
A technical scoping document
8 days
30
The StatEduc2 information system management computer platform for all education sub-sectors is up-to-date and incorporates the unique coding of the institutions and the main summary tables.
10 days
The database is migrated to MS SQL Server and cleaned up, and a reliable and secure procedure for archiving, backing up, and recovering databases is put in place
10 days
40
Training and maintenance technical manuals for SQL Server and StatEduc2 are produced and a BPSE technical team is trained on MS SQL Server and StatEduc2
10
Applications / tools for automated production and publication / dissemination of indicators and school / hill / province dashboards are set up
15
30
Technical training and maintenance manuals for the production and distribution of indicators and dashboards are produced and a technical team of the BPSE is trained in the production and on-line display of indicators and dashboards.
10
Payment deadline
Payment will be in three installments:
- 1st payment on submission of the scoping report: 30% of the contract amount;
- 2nd production payment for technical training and maintenance manuals on SQL Server and StatEduc2 and the training of BPSE technicians: 40% of the contract amount;
- 3rd payment for the production of technical training manuals for the production and distribution of indicators and dashboards and the end of the training of BPSE technicians.
UNICEF reserves the right not to pay the consultant if the activities and expected results are not of a satisfactory standard.
Professional Qualifications and Experience
§ Have a degree in computer design engineering, software engineering option and database management;
§ Have a solid expertise and experience on the StatEduc2 platform and the development of web applications under PHP;
§ Have at least 5 years of experience in the development of relational school databases;
§ Have a perfect mastery of database management under Microsoft ACCESS and SQL;
§ Have a good knowledge of Information Systems for Education Management (EMIS);
§ Have good basics about education statistics;
§ Have a good ability to work in a team in a multicultural environment;
§ Have a perfect mastery of French;
§ Have a great capacity of listening, analysis, synthesis, writing and training of adults;
§ Knowledge of the context of Burundi is an undeniable asset.
Administrative issues
The consultant will be based in the ministry with frequent visits to different partners.
It will hold periodic meetings with UNICEF education specialists to review the state of play of the consultancy.
terms
The financial offer will cover the following expenses:
§ The fees ;
§ Travel expenses, communication and reproduction of documents to collect contributions from different partners.
§ The consultant will use his own equipment / hardware (eg computer, software, ...)
§ If the consultant is currently employed by another administration, he / she must provide a certificate from his employer authorizing him / her to work as a consultant for UNICEF.
Any other costs will be borne by the consultant, including medical coverage.
Each submission must include the daily rate of fees and other fees.
UNICEF does not tolerate any form of sexual exploitation, abuse and sexual harassment in its activities.
The contract will be governed by the rules and conditions of UNICEF as defined by: UNICEF's General Terms and Conditions for Individual Contracts.
Risks
Possible risks
Deterioration of the socio-political environment
Reluctance at the level of the partners to provide the requested information.
Reduction measures
UNICEF conducts assessments of the situation to anticipate possible blockages.
The TORs will be shared with all partners in the sector and within the GSE to sensitize partners and facilitate the work of the consultant.
How to Apply
A letter of motivation addressed to the UNICEF representative;
- An updated CV with the names and contacts of 3 reference persons
- copies of the highest university degrees;
- certificates of completion of similar work already carried out;
- The methodological note for the execution of the mission including the financial offer
- Incomplete applications will not be considered.
Advertised: Jul 13, 2019 South Africa Standard Time

Applications close: 27 Jul 2019 11:55 PM South Africa Standard Time
[Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.]

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