Consultancy Services for Communication to Deliver on Ambition Tender, Sierra Leone - 34017728

Procurement Summary

Country : Sierra Leone

Summary : Consultancy Services for Communication to Deliver on Ambition

Deadline : 01 Jul 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 34017728

Document Ref. No. :

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : PLAN INTERNATIONAL
Sierra Leone Tel: +232 76 38 72 21
Sierra Leone
Email :plansle.procurement@plan-international.org

Tender Details

Tenders are invited for Consultancy Services for Communication to Deliver on Plan International’s Ambition in Sierra Leone.

I. Background

Communications support to secure and successfully administer grant funding is critical to ensuring Plan International Sierra Leone’s goal of advancing children’s rights and equality for girls. This support includes the effective acquisition and management of grants from governments, multilateral organizations like the European Union and United Nations, major foundations and the corporate sector.

Most of these major donors have fully or partially decentralized funding models, meaning funding decision-makers and the funds are often found at the country or regional level. As a result, Plan International Sierra Leone communications at every level and location have an important role to play.

To support this, a thought-out and well-written success story can demonstrate Plan International Sierra Leone’s capacity and effectiveness in achieving impact through grants, leading ultimately to increased funding from donors, more opportunities for the organization, and better support for grants.

Other important communications collateral in grants acquisition and management are capacity statements. These are invaluable as leave-behinds at meetings with donors, at conferences, NGO gatherings, etc. They can also serve as a quick reference for proposal writers as they apply for funding on behalf of the organization.

These two (2) elements - success stories and capacity statements, are pivotal in the grants life cycle.

II. Goals of Assignment

a. Deliver communications training on evidence-based/impact communications that engage, capture attention, manage relationships, build funding momentum, connect, inform and inspire donors and partners to support Plan International Sierra Leone’s goals

b. Develop communications collateral (success stories and capacity statements statements) that will increase Plan International Sierra Leone impact and efficiency through developing a communications-donor-partners network with the capacity, capability, and resources that motivate them to deliver on the organization's strategy effectively.

III. Scope of Work and Outputs

? Train communications staff on the vital role of communications in Plan International Sierra Leone’s grants lifecycle

? Give practical examples of communications activities to support grants acquisition and management

? Provide a comprehensive list of visibility actions that can be included in grants/proposals budgets

? Demonstrate how you can manage your time to ensure your day-to-day communications activities are supporting grants acquisition work

? Training for communications staff and grants staff on the development of success stories, capacity statements, technical briefs and case study

? Develop ten-success stories template for grants acquisition and management

? Develop five capacity statements for grants acquisition and management
? Develop ten success stories for grants acquisition and management
IV. Expected Output
a) Conduct trainings on developing success stories for communicating impact and part of
communications collaterals for grants acquisition and management. The training and the
developed/actual success stories will guide staff to:
? Recognize/picking and write strong success stories in their projects
? Know the purpose – Tell the story of positive change in beneficiary life due to project
? Know the characteristics – Qualitative, story-driven, brief, etc.
? Know when to write
? Master the anatomy - Connection, context, backdrop, challenges, solution, full circle, last words,
photos
? Know how to interview for success stories
? Know how to write a strong success story
? Develop evidence-based/impact success story template.
b) Training on developing a capacity statement for grants acquisition and management. The training and
the developed/actual capacity statement will help staff:
? Appreciate the importance of capacity statement as a reference for grant proposals and other
documents
? Determine specific purpose (strategic intent) before creating or tailoring clearly and effectively
to donors, partners, and stakeholders
? Know the characteristics- marketing document, performance-based, positive, flexible, brief, up
to date
? Know when to write – Update annually, tailor before relevant events or funding opportunities
? Master the anatomy- Background, technical sector capacity, project impact,
collaborations/partnerships, and contact information.
How to apply:
Interested consultants/consultancy firms may request for Terms of Reference for this assignment
through email at PlanSLE.Procurement@plan-international.org. The following documents should be
submitted by interested consultants/consultancy firms:
? Expression of Interest indicating competencies to deliver the required outputs
? Technical proposal
? Financial proposal
? CV of the Consultant/Consultant Firm
? copies of previous work, tentative work plan
The closing date for submission of documents via email (in PDF format) at PlanSLE.Procurement@planinternational.org is by close of business on 1
st July 2019
For further enquiries, please contact: +232 76 38 72 21

Documents

 Tender Notice