Construction of Office Building & Quality Control Tender - 41975035

Procurement Summary

Country: Liberia

Summary: Construction of Office Building & Quality Control Laboratory Complex

Deadline: 30 Apr 2020

Posting Date: 02 Apr 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 41975035

Document Ref. No.: LMHRA-V-002-2020

Competition: NCB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

45213150 - Office block construction work

Purchaser's Detail

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Tender Details

Tenders are invited for Construction of Office Building & Quality Control Laboratory Complex Careysburg, Montserrado County.
SPECIFIC PROCUREMENT NOTICE
REPUBLIC OF LIBERIA
LIBERIA MEDICINES & HEALTH PRODUCTS REGULATORY AUTHORITY (LMHRA)
Tender for the Construction of Office Building & Quality Control Laboratory Complex Careysburg, Montserrado County
NATIONAL COMPETITIVE BIDDING
Background
The Liberia Medicines & Health Products Regulatory Authority (LMHRA) is the statutory arm of government with responsibility to ensure that all medicines and health products circulating the borders of Liberia are safe and efficacious. LMHRA performs this statutory function through its quality assurance and quality control activities.
The LMHRA has different departments including the Product Evaluation and Registration, Quality Control Laboratory, Inspectorate and Post Market Surveillance and Pharmacovigilance. All products entering the country must be registered by LMHRA after proof of quality and potency. In addition, LMHRA collects samples and checks the quality of products that are in use in the country to ascertain their quality. The Quality Control Laboratory tests all samples collected and submitted for testing to ensure quality. The Inspectorate Department monitors compliance through various forms of inspections and planned post-market surveillance. The Pharmacovigilance Department collects reports of adverse effects of drugs, collates and analyses them and provides feedback.
As a means of guiding the regulatory process, LMHRA sets goals, policies, procedures and programs through the various departments.
The LMHRA’s operations is supported by revenue collected through fees for our regulatory function, which includes Post-Market Surveillance of medical products brought into the country, as well as inspection of importers and whole sale vendors of medical products. Access to quality-assured essential medicines is an essential component of a functional health system. Several challenges confront efforts to strengthen the pharmaceutical sector for a sustainable medicines quality assurance system, including lack of an ISO Certified Laboratory.
Thus, a critical area of focus for the LMHRA for the next three (3) years is the national quality control laboratory. The LMHRA envisages a laboratory facility that is internationally accepted and accredited by the International Standard Organization (ISO). One of the requirements for accreditation is an adequate laboratory space, among other requirements such as a functioning Quality ManagementSystem (QMS), testing equipment and trained personnel. Accordingly, the Authority has submitted several project proposals to donors, seeking funding for construction of a Laboratory Complex and equipping of the facility. The LMHRA has acquired about five (5) acres of land in Careysburg for this purpose. Howbeit, while we appeal to donors for supporting the LMHRA for the construction, we have decided to begin construction works from fees collected locally through our regulatory work. Thus,

within the next four (4) months: between April – July 2020, our goal is to construct a two-room office

at our site in Careysburg, as well as the foundation for the proposed Quality Control Laboratory

Complex.

Therefore, the LMHRA now invites sealed bids from eligible and qualified bidders for the assignment

as indicated below:

Project Area in

Square Foot

Location/

County

Lot 1: Detailed design & construction (including BOQ) of a temporary

office space with the following:

 Two rooms, 1 self-contained (with washroom)

 Reception & waiting area

 A conference room (for 40 persons), with a washroom attached

 1 washroom to be accessed from the outside (with two units: male

& female), plus additional full bathroom, also to be accessed from

outside

 Attached warehouse (like a car garage): 25 x 25

On a 5-acre

land

Careysburg,

Montserrado

County

Lot 2: Detailed design & construction (including BOQ) of a

Laboratory Complex with the following details:

 Two-Storey Building

 4 Lab offices

 4 offices for analysts, attached or opposite the Labs, with an

additional office also attached for supervisors

 Reception & waiting area

 A conference room (for 75 persons), with a reception area and

kitchen attached

 4 offices, all self-contained

 7 offices

 2 storage rooms

 4 general washrooms (both Male & Female)

 VIP waiting area

 Generator house

Kindly contact the LMHRA for more details
1. Bidders deserve the choice to bid for all Lots or any one as they wish. Bid evaluation and contract

award will be on the basis of Lot. The purchaser will award a contract to the lowest responsive

evaluated bidder who meets all other qualification requirements.

2. Bidders shall be required to have the following minimum qualifications and that of detailed

qualification requirements that will be specified in the Bidding Documents:

i. Experience as prime contractor in construction of at least three (3) contracts within the

last three (3) years of this nature, complexity and equivalent to the proposed works. Include

the name and location of the project, its features, cost and contact detailed of the employer/

client with email and phone contacts (Phone numbers, email addresses, and physical

addresses, etc.).

ii. The contractor shall have a minimum average turnover in construction works during the

last three (3) years of USD$50, 000.00 (Multiple of three (3) years of $150, 000.00)

iii. The Bidder shall demonstrate that it has available, liquidity/assets (USD$75, 000)

unencumbered real assets, lines of credit, and other financial means (independent of any

contractual advance payment) sufficient to meet the construction cash flow requirements.

Additional details will be provided in the Bidding Documents.

3. Bidding will be conducted through the National Competitive Bidding (NCB) procedures as

specified in the Amended and Restated Public Procurement Act of 2010, and is open to all Eligible

Bidders.

4. Interested eligible bidders may obtain further information from the LMHRA and inspect the

Bidding Documents at our VP Address given below from 09:30 to 3:15 PM from Monday to Friday

starting April 6th, 2020.

5. Bids shall be collected from the address below and must be delivered to the same address below.

Electronic bid will not be permitted. Late bids shall be rejected and return unopened. Bids will

close on April 30, 2020 at 2:00pm and open the same date @ 2:05 in the presence of bidders’

representatives who choose to attend in person at the address below as indicated above.
6. The address referenced to above are:

The Chairman

Tender Selection Committee

Liberia Medicines & Health Products Regulatory Authority (LMHRA)

VP Road, Old Road, Sinkor

Monrovia, Liberia

Contacts : Email : [email protected]

Phone Numbers : 0777-564-585/0888-888-125

All bids should be clearly marked as indicated below stating the bidder choice of Lot (s):

Attention: The Procurement Manager

Liberia Medicines & Health Products Regulatory Authority (LMHRA)

VP Road, Old Road, Sinkor

Monrovia, Liberia

Contacts :Email : [email protected]

Phone Numbers : 0777-564-585/0888-888-125

REF.: LMHRA-V-002-2020
APPENDIX A

QUOTATION COVER LETTER

[On Letterhead]
TO: The Tender Selection Committee

Liberia Medicines and Health Products Regulatory Authority (LMHRA)

VP Road, Congo Town

Monrovia, Liberia

Dear Sir/Madam:

We, the undersigned, offer to submit our quotation letter with Reference to: LMHRA-V-002-

2020 for the Construction of Office Building or Quality Control Laboratory in accordance with

your request for quotation (RFQ) dated (Insert date). Therefore, we submit our bid for the sum of

. Please see attached our bid.

Our bid shall be binding upon us subject to modifications resulting from contract negotiations. We

understand you will reject any tender submitted after the deadline.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

Address:
APPENDIX B:

LMHRA CHECKLIST

(Please check all that apply and include this page in the sealed envelope with the proposal)

Reference Number: LMHRA-V-002-2020 Construction Works

Bidder Name: _____________________________________________________

Have you?

Submitted your bid to LMHRA in a sealed envelope on or before the deadline?

Does your proposal include the following?

Cover Letter (use LMHRA format on your Letterhead) indicated in Appendix A)

Detailed cost breakdown of quotation

Tax Clearance, Business Registration, List of at least 3 previous customers served.

Documents

 Tender Notice