Clearing and Forwarding Services Tender, Rwanda - 27332961

Procurement Summary

Country : Rwanda

Summary : Clearing and Forwarding Services

Deadline : 08 Oct 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 27332961

Document Ref. No. :

Competition : ICB

Financier : Department For International Development

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : BRITISH HIGH COMMISSION (BHC)
British High Commission Kigali, Kacyiru, Boulevard de L’Umuganda road, opposite Umubano Hotel KG 7 Ave, Kigali, Phone: +250 252 556 000
Rwanda

Tender Details

Tenders are invited for Clearing and Forwarding Services.

The British High Commission Kigali has identified the need to hire a professional and suitable company that can undertake clearing and forwarding services.

Therefore, the British High Commission would like to invite interested companies to submit their bids for clearing and forwarding services.

The successful bidder will sign a 2 years contract with British High Commission Kigali with a possibility of renewal.

REQUIREMENTS FOR THE BIDDER
In order to qualify for the tender the bidder should fulfill the following requirements:

Being a professional in clearing and forwarding services to international standards.
Having undertaken similar service previously with proof documents/references.
Having competent and skilled personnel in this particular filed
Having been registered in RDB as a professional in clearing and forwarding.
Be aware of the accident and incident reporting procedures
Being ready to accept payment by Master Card
Certificate of ADR (Association des Agences en Douane au Rwanda)
License by RURA for goods Transport Authorization
To have a physical address
DOCUMENTS TO BE SUBMITTED BY THE BIDDER
The following documents must be submitted:

Letter of application
Detailed company profile
Proof of experience in clearing and forwarding services for previous and/or current works.
Certificate of registration from RDB.
A list of staff to do the service along with their qualification certificates.
Please include in your application any corporate rate or discount you would offer to British High Commission
Note: please submit both technical and financial proposals.

SUBMISSION DEADLINE:


Bidders are requested to submit their bids not later than Monday 8th October 2018 at 17:00.
Expression of interest should clearly be marked “Bid document: ‘’CLEARING AND FORWARDING SERVICES” and Sealed envelopes delivered in the tender box at the British High Commission Kigali, Kacyiru, Boulevard de L’Umuganda road, opposite Umubano Hotel during working hours: 8:00- 17:00; deadline is Monday 8th October 2018 and late submissions will be rejected.
THE BRITISH HIGH COMMISSION RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL BIDS, TO WAIVE ANY FORMALITY THEREIN, AND TO ACCEPT BIDS AS MAY BE CONSIDERED MOST ADVANTAGEOUS TO THE BHC.

Scope of work to be performed:

The Clearing and Forwarding Company should ensure professional customs clearance services for the shipment and other imported materials of BHC and diplomats.
The Clearing and Forwarding Company in collaboration with FCO should liaise with PICKFORD UK, HELLMAN UK and DHL/Rwanda to harmonize clearing of shipments and other goods according to the shipping and arrival schedule.
The clearing and delivery of shipments from customs to FCO should be done within two days maximum.
Also the cleaning and forwarding company is expected to provide labor to help HBC or diplomats to unpack the household items that where moved from on property/house to another one. (this is the case moving house within Kigali).
The Clearing and Forwarding Company should provide pre-clearance of equipment before their arrival to the customs.
The Clearing and Forwarding Company should always strive to advise BHC on the terms and conditions of duties paid and unpaid and shall always process tax exemptions where applicable.
The Clearing and Forwarding Company shall avoid BHC’s goods to incur penalties/fines of resulting from warehousing in MAGERWA and Airport by acting as prompt as possible when goods arrive.
The delivery of goods are accompanied by all necessary completed documents, failing to do this, BHC shall not accept goods and delivery until the correct documents have been provided.
The transport procedures should comply with all aspects of Security and H&S throughout the contract and with the requirements of all relevant transport authorities in Rwanda.
The Clearing and Forwarding Company will be liable to any loss or damage of BHC shipment while in customs process.

Documents

 Tender Notice