Catering & Janitorial Services in its Cafeteria Tender - 47309117

Procurement Summary

Country: Liberia

Summary: Catering & Janitorial Services in its Cafeteria of Staff and Office Premises

Deadline: 16 Nov 2020

Posting Date: 07 Nov 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 47309117

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

55520000 - Catering services
98341130 - Janitorial services

Purchaser's Detail

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Tender Details

Expression of Interest are invited for Catering & Janitorial Services in its Cafeteria of Staff and Office Premises from December 1 2020 to 30 June 2021.
Plan International Liberia
Call for Expression of Interest Re-Advertised
Plan International Liberia welcomes “Expression of Interest (EOI)” for catering & janitorial services in its cafeteria of staff and office premises from December 1 2020 to 30 June 2021.
1. Organizational Background - Plan International Liberia
Plan International is a leading children`s development organization; our vision is of a world in which all children realize their full potential in societies that respect people`s rights and dignity. Plan works in 75 countries across Africa, Asia and the Americas following a Child Centered Community Development (CCCD) approach in which children, families and communities are active and leading participants in their own development. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children.
Plan International Liberia guided by its Country Strategic Plan (2011-2015) delivers programs in Early Childhood Care and Development, Education, Health, Water & Sanitation and Children-s participation in decision making in partnership with the communities, Government and civil society. We are engaged in intensive long term interventions in 6 counties (Lofa, Bomi, Nimba, Montserrado, Grand Cape Mount and Gbarpolu) and reach out to all 15 counties with specific programs in Health and Child Protection.
2. Objective of the Expression of Interest
The objective of this Expression of Interest is to solicit proposals from eligible entities for the provision of catering and janitorial services in the cafeteria and premises of Plan International Liberia-s main office and Program Unit/Area offices. Plan International Liberia invites competitive bidders from qualified and credible companies in Liberia for the provision of Catering and Janitorial Services.
The services will be provided in the following locations:
- Congo Town, Monrovia Bomi County-Tubmanberg
- Kakata, Margibi County
- Ganta, Nimba
- Voinjama, Lofa County
November 3, 2020

National Organisations Australia Belgium Canada Denmark Finland France Germany Japan Korea Netherlands Norway Spain Sweden Thailand United Kingdom United States

Program countries Albania Bangladesh Benin Bolivia Brazil Burkina Faso Cambodia Cameroon China Colombia Dominican Republic Ecuador Egypt El Salvador Ethiopia Ghana

Guatemala Guinea Guinea Bissau Haiti Honduras India Indonesia Kenya Malawi Mali Nepal Nicaragua Niger Pakistan Paraguay Peru Philippines Senegal Sierra Leone Sri Lanka Sudan

Tanzania Thailand Togo Uganda Vietnam Zambia Zimbabwe

3. Detailed Scope of work and Service

A. Cafeteria Service
(i) Provide variety of hot & cold snacks, juices and soft drinks 5 days

a week - Monday to Friday (excluding public holidays) from

8:00am onwards

(ii) Ensure that freshly prepared lunch is promptly provided on a daily

basis from 12:00 noon to 2:00pm

(iii) Prepare and submit menus on a weekly basis to Administration

department for catering service including work schedule for

janitorial service.

(iv) To create attractive presentations for snacks/lunch

(v) Establish affordable prices for snacks/lunch in the canteen

considering the free allocation of space, equipment and utilities

provided by Plan International Liberia in the form of:

- Area of display and sale of food, snacks and soft drinks

- Electricity supply

- Water supply

- Refrigerator

- Deep freezer

- Hot snacks display unit

- Cold snacks display unit

- Twin basket fryer (for on-site preparation of chips)

- Electric grill(for on-site preparation of burgers and hot sandwiches) - Rice

cooker - Microwave.

- Mugs an cups.

(vi) Prepare monthly financial offer for all work days excluding holidays

and weekends beginning from Monday - Friday for both

catering/janitorial services respectively per staff with approximate

total of 152.

(vii) Provide good customer service and high level of hygiene.

(viii) Liaise with Administration department to gain feedback on services

provided.

(ix) Ensure that the services provided are in line with the general

health requirements of the country.

B. Janitorial Service

Plan Liberia

Tubman Boulevard

Congo Town

Behind Zone 3 Police Station

Website: www.plan-international.org

P. O. Box 1021 Monrovia, Liberia

November 3, 2020

National Organisations Australia Belgium Canada Denmark Finland France Germany Japan Korea Netherlands Norway Spain Sweden Thailand United Kingdom United States

Program countries Albania Bangladesh Benin Bolivia Brazil Burkina Faso Cambodia Cameroon China Colombia Dominican Republic Ecuador Egypt El Salvador Ethiopia Ghana

Guatemala Guinea Guinea Bissau Haiti Honduras India Indonesia Kenya Malawi Mali Nepal Nicaragua Niger Pakistan Paraguay Peru Philippines Senegal Sierra Leone Sri Lanka Sudan

Tanzania Thailand Togo Uganda Vietnam Zambia Zimbabwe

I. Clean and service restrooms, office, conference rooms

II. Sweep, vacuum, and mop floors and stairways,

III. Gather and dispose of rubbish and waste materials by hand using

gloves or with the use of powered equipment.

IV. Make rounds of buildings and grounds at regular intervals during the

day and ensure proper cleanliness of the office premises with quality

V. Observe appearances and conditions of premises, report needed

repairs, safety hazards, or conditions requiring outside vendor

services

VI. Dusts such items as blinds, furniture, file cabinets, and windowsills,

using treated dust mittens, cloths, or hand-cleaning items

VII. Scrubs, strips, sanitizes, waxes, and buffs floors using powered

machines equipped with rotating brushes

VIII. Polishes furniture, metal work using appropriate cleaning and

polishing compounds

IX. Prepare monthly cleaning and toiletry supplies and maintain an

inventory of same

X. Maintain the flowers on the compound and d by watering and

trimming

XI. Ensures quality control by inspecting work in progress and upon

completion

XII. Determines appropriate cleaning materials, supplies, tools, and

equipment needed to accomplish job

XIII. Make recommendations for repair and improvements to buildings,

grounds and equipment (replacement of plumbing materials ec)

XIV. Ensure there is enough water in barrels in all bathrooms and drinking

water for staff.

4. Eligibility Requirements for Service Provider (SP)

Plan International Liberia is looking to partner with organizations that shall be SP to offer services

detailed under Section 3 above. To be considered for award as SP, interested entities must

provide information and/or documentation demonstrating relevant experience and fulfilment of the

eligibility criteria presented under Section 3 above and, in subsequent parts of the document

under this section.

A. Cover Letter: The SP shall provide cover letter that must be signed by a person or persons

authorized to submit the proposal on behalf of the entity and should contain the following:

- A confirmation that the entity is bidding for provision of catering and janitorial

services at Plan International Liberia-s office premises.

Plan Liberia

Tubman Boulevard

Congo Town

Behind Zone 3 Police Station

Website: www.plan-international.org

P. O. Box 1021 Monrovia, Liberia

November 3, 2020

National Organisations Australia Belgium Canada Denmark Finland France Germany Japan Korea Netherlands Norway Spain Sweden Thailand United Kingdom United States

Program countries Albania Bangladesh Benin Bolivia Brazil Burkina Faso Cambodia Cameroon China Colombia Dominican Republic Ecuador Egypt El Salvador Ethiopia Ghana

Guatemala Guinea Guinea Bissau Haiti Honduras India Indonesia Kenya Malawi Mali Nepal Nicaragua Niger Pakistan Paraguay Peru Philippines Senegal Sierra Leone Sri Lanka Sudan

Tanzania Thailand Togo Uganda Vietnam Zambia Zimbabwe

- A statement which delineate the ability of the entity to fulfil the exercise.

- A statement which states the entity-s independence from Plan

International Liberia.

B. Governance and legal establishment: The SP shall provide profile of the entity and

demonstrate it is a legally registered organization, licensed to operate under laws of Liberia

throughout the country, or within the scope of the operational geographies for these services.

As a minimum, a business registration certificate and operating permit/license shall be

submitted. Again, evidence of renewal of permit/license, as be submitted. Again, evidence of

renewal of permit/license, as applicable, must be provided.

C. Human Resource: The proposed workforce structure to provide services and detailed

responsibilities of each human resource shall be described by the applicant in its application.

In addition, CVs of key staff at manager level and CVs of persons who will be performing duty

of canteen attendant and janitors for cleanliness of office premises (office rooms, bathrooms,

compound and collection of garbage) as well as an organogram of the organization should be

provided.

D. Organizational Experience: The SP shall provide a detailed description, geographical

location and timelines of the organization-s experience and understanding in providing

catering and janitorial services, including suitability of price offer and variety of meals, snacks

and soft to be provided and any experience working with organizations or groups (refer to

Section 3 above). As well, experience in the following areas should be demonstrated;

E. Detailed Work Plan: The SP shall provide detailed lists of weekly menu and work schedule

for a period of a month which clearly shows the pricing details. Detailed of other items to be

put on sale on daily basis e.g. snacks, fruits, soft drinks etc. (including selling pricing).Any

a

Documents

 Tender Notice