Cash Transfer Programme (CTP) Tender in Libya - 39081607

Procurement Summary

Country: Libya

Summary: Cash Transfer Programme (CTP)

Deadline: 30 Dec 2019

Posting Date: 19 Dec 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 39081607

Document Ref. No.: EOI-LBY-TIP-2019-001

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

22313000 - Transfers

Purchaser's Detail

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Tender Details

Expression of Interest are invited for Cash Transfer Programme (CTP).
Danish Refugee Council

Al-Mansoura neighbourhood, Al-Nisren Street,

Near Bin Nabi Mosque in Tripoli, Libya
16th December 2019
To: Attention of qualified Suppliers for the Call
Expression of Interest No.: [ EOI-LBY-TIP-2019-001 ].
Dear Sir/Madam:
DRC is providing support to displacement-affected communities in Tripoli and West Libya mainly Jabal Nafousa and Azzawiya, in order to have enhanced resilience through community-based protection and socio-economic self-reliance support.
This Expression of Interest (EOI) process is the first stage of a multi-stage process. DRC intends to distribute cash /vouchers up to [480 LYD] (the amount could change in the future) to our beneficiaries through one or more FINANCIAL SERVICE PROVIDERS (FSPs) to implement a Cash Transfer Programme (CTP). The FSPs passing the evaluation of the EOI will be invited to participate in a Request For Proposal (RFP).
The Cash Transfer Programme’s goal is to improve access to basic needs and essential services; it also intends to provide choice and flexibility to beneficiaries for usage of cash as per their needs. This will cover DRC’s program sectors: Multi-sectorial
DRC seeks the EOI from different FSPs to provide their services in the implementation of DRC’s CTP. Selected institution(s) will be required to provide the most effective and efficient cash delivery mechanisms CTP modalities, cash grants and voucher programme, in order to comply with the goals of EOI.
Options to deliver cash can be, but not limited to:
- Direct cash distribution through cash out (distribution of banknotes)

- Bank Remittance / money transfer agents / microfinance agents

- Cheques / cash distribution through bank branches available in the intervention areas

- Prepaid / Debit / Smart cards

- Mobile money/Mobile based payment
DRC invites qualified FSPs to submit their EOI before the deadline as stipulated in the section below.
I. EOI DETAILS
The EOI details are as follows:
Line Item Time, date, address as appropriate

1 Call for Expression of Interest published 16:30, 16th December 2019, Tripoli, Libya

2 Closing date for clarifications 14:00, 26th December 2019, Tripoli, Libya

3 Closing date and time for receipt of EOI 16:30, 30th December 2019, Tripoli, Libya

4 EOI Opening Location Danish Refugee Council

Al-Mansoura neighbourhood, Al-Nisren Street,

Near Bin Nabi Mosque in Tripoli, Libya

5 EOI Opening Date and time 11:00, 05th January 2020, Tripoli, Libya
II. WHO SHOULD APPLY?
Any company interested in becoming a Financial Service Provider (FSP), with demonstrated experience in cash transfer programme in Libya or technical, managerial and financial capacity to execute the cash transfer programme, are encouraged to apply.
III. QUERIES ABOUT THIS EOI
For queries on this EOI, please contact the Procurement Manager, [[email protected]].
All questions regarding this EOI shall be submitted in writing to the above. On the subject line, please indicate the EOI number. EOI responses shall not be sent to the above email.
All questions during the EOI period, as well as the associated answers, will be shared with all invited FSPs, or for open Calls for Expression of Interest published at: [[email protected]]
IV. BRIEFING SESSIONS
An EOI briefing session will be held on [25th December 2019 at 12:00 noon] at DRC office in Al-Mansoura, Al-Nisreen Street, Near Bin Nabi Mosque in Tripoli, Libya, for all interested parties to attend.
The objective is twofold:

- For DRC technical staff to give an overview of the requirements and expectations of the FSPs, including types of contracts etc. to be entered into.

- To allow potential service providers the opportunity to further understand the DRC requirements and ask questions to clarify the program and or the application process.
All questions and answers covered at the EOI briefing session will be sent to all parties who attend the meeting.
A copy of the questions and answers can be requested from: [[email protected]]
All costs associated with attending the EOI briefing session are on the individuals account.
V. SELECTION CRITERIA
The following pass/fail criteria will be used to evaluate the bidder’s ability to support DRC’s cash-based programming:
Criteria # Criteria description

1 Network, presence and coverage across relevant geographical areas of operation for DRC’s cash-based assistance

2 Financial liquidity and capacity

3 Existing experience and competency in supporting delivery of humanitarian cash and voucher assistance in the country of programming.

4 Fit of FSP’s technical services and support with DRC’s programmatic requirements – including type(s) of cash and/or voucher delivery mechanisms / payment systems provided as mentioned on page 1.

5 Legal status and other necessary approvals required by the Government to operate cash-based transfers to beneficiaries in the country of programming

6 Internal SOPs on iinformation management, data protection, data sharing and confidentiality in line with the European Union’s General Data Protection Regulation (“GDPR”) (Regulation (EU) Directive 2016/679) and suitable for the handling of personal data of beneficiaries.
Please note that EOI submissions shall respond to all criteria, or they may be disqualified.
VI. EOI SUBMISSION
Your EOI submission must contain the following documents:
# Annex # Document Instructions

1 A EOI Application Form Complete ALL sections in full, sign, stamp and submit

2 B Supplier Profile and Registration Form Complete ALL sections in full, sign, stamp and submit

3 C Supplier Code of Conduct Sign, stamp and submit

4 Proof of legal status and necessary approval required by the Government to operate cash-based transfers to beneficiaries in the country of programming

5 Reference from at least one other NGO or international organisation proving experience and competency in supporting the delivery of humanitarian cash and voucher assistance Please include contact details to the relevant organization

6 List of areas of network, presence and coverage across the relevant geographical areas in the country of programming

7 Policy/SOP on information management, data protection, data sharing and confidentiality of the organisation Please provide in your own format

8 Any other document required to validate the information submitted in the DRC Supplier Profile and Registration Form (i.e. Company Registration, audit reports, etc.)
FSPs invited for the Request for Proposal will be asked to submit their financial proposal. Financial proposals should not be submitted with the EOI.
A. Email submission

EOI submissions can submitted by email to the following dedicated, controlled, & secure email address:

[email protected]
This address should not be used for any other correspondence and questions to this address will not be answered.
When submissions are emailed the following conditions shall be complied with:
• The EOI number shall be inserted in the Subject Heading of the email

• Required documents shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the submission being disqualified.

• Email attachments shall not exceed 4MB; otherwise the FSP shall send his EOI response in multiple emails.
Failure to comply with the above may disqualify the EOI submission.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails.
DRC is not responsible for the non-receipt of EOI submissions by email as part of the e-Tendering process.
B. Hard Copy submission

Hard copy EOI submissions shall be placed in a sealed envelope, marked as follows:
Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and electronically, DRC will choose the version that is the most advantageous to DRC.
VII. REVIEW OF EOI SUBMISSIONS
The review of all EOI submissions will be done by 5th January 2020. Those accepted as DRC FSPs will then be sent a ‘Request For Proposal’ (RFP) to complete and submit to DRC as a formal Tender.
The outcome of the review process will be advised to all those who submit EOI submissions by 9th January 2020.
DRC will not be liable for any costs incurred by applicants through participation in the EOI process.
Under DRC’s Anticorruption Policy all parties shall observe the highest standard of ethics during the procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.
Duration and validity of EOI Submission:
The duration of EOI submission is Days.
All Submissions should be sent to DRC before 16:30 ( 30th December 2019, Tripoli, Libya ).
VIII. DISCLAIMER

DRC is not committed contractually in any way to those applicants whose applications are accepted.
While the information contained in this request for EOI has been formulated with all due care, DRC does not warrant or represent that the information is free from errors or omissions. The information is made available on the understanding that the DRC and its respective employees and agents, shall have no liability (including liability by reason of negligence) for any loss, damage, cost or expense incurred or arising by reason of any person using or relying on the information and whether caused by reason of any error, omission or misrepresentation in the information or otherwise.
We look forward to your part

Documents

 Tender Notice