Warehouse File Tracking Software Tender in United Kingdom - 143785787

Procurement Summary

Country: United Kingdom

Summary: Warehouse File Tracking Software

Deadline: 17 Jul 2026

Posting Date: 22 Jun 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 143785787

Document Ref. No.: C437355

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

48000000 - Software package and information systems
79999100 - Scanning services
42965100 - Warehouse management system
35126000 - Bar code scanning equipment
72212420 - Facilities management software development services and software development services suite

Purchaser's Detail

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Tender Details

The NHS Business Services Authority (NHSBSA) is seeking to procure a Warehouse File Tracking Solution that enhances visibility, accuracy, and operational control across Warehouse scanning operations The NHSBSA currently has a contract in place for a File Tracking and Scanner Management Information (MI) software solution. This contract began in March 2020 and runs until 30th September 2026. The current solution is used at two NHSBSA sites located at Greenfinch Way (NE15 8NX) and Bridge House (NE1 6SN) and currently supports 42 NHSBSA staff in total, 29 based at Greenfinch Way and 13 based at Bridge House. This is subject to change as per risks detailed below in this Tender Notice. The solution must support NHSBSA-s scanning operations, which process prescriptions, medical exemption applications, and dental claims. These activities are critical to managing confidential records securely and efficiently across multiple sites. The system must enable tracking of files from receipt through scanning, storage, and eventual destruction, while providing performance statistics and management information for each stage of the operational process. Current activity levels show an average throughput of approximately 19, 000 records per month. The solution must have flexibility to allow for scalability without degradation of service performance or system stability. At present, the current solution tracks 345, 647 live records with 1, 455, 999 archived (as dormant/deleted) records, totalling 1, 8...

Documents

 Tender Notice