Various IT Equipment and Software (CY 2016) Tender - 26719731

Procurement Summary

Country: Philippines

Summary: Various IT Equipment and Software (CY 2016) - Negotiated Procurement after Two (2) Failed Biddings

Deadline: 10 Oct 2018

Posting Date: 14 Sep 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 26719731

Document Ref. No.: 2017-G-05

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

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Tender Details

Various IT Equipment and Software (CY 2016) - Negotiated Procurement after Two (2) Failed Biddings
Republic of the Philippines
PAMANTASAN NG LUNGSOD NG MAYNILA
(University of the City of Manila)
General Luna Street corner Muralla Street
Intramuros, Manila, Philippines
PLM-BIDS AND AWARDS COMMITTEE (PLM-BAC)
INVITATION FOR NEGOTIATED PROCUREMENT
VARIOUS IT EQUIPMENT AND SOFTWARE (CY 2016)
In view of the two (2) failed public bidding, the Pamantasan ng Lungsod ng Maynila (PLM) through its Bids and Awards Committee (BAC) invites interested bidders to participate in the Negotiated Procurement for the Various IT Equipment and Software (CY 2016) with an Approved Budget for the Contract (ABC) of One Million Seven Hundred Sixty-One Pesos (PhP1, 761, 000.00) in accordance with Section 53.1 of the Implementing Rules and Regulations of Republic Act No.9184, otherwise known as the "Government Procurement Act."
For more details on this project, please refer to Section VI. Schedule of Requirements and Section VII. Technical Specifications.
The following eligibility and technical documents as well as the Financial Proposal Form shall be submitted on or before 10 October 2018, 10:00 a.m. at the Procurement Office, Pamantasan ng Lungsod ng Maynila Gen. Luna corner Muralla Streets. Intramuros, Manila:
Eligibility and Technical Documents:
a) PhilGEPS Certificate of Registration Platinum Membership
b) Statement of all ongoing government and private contracts, including awarded but not yet started whether similar or not similar in nature and complexity to the contract to be bid.
c) Statement of Bidders Single Largest Completed Contract similar to the contract to be bid
d) Bid Security issued in favor of PLM shall be either in the following forms and amount:
i. 2% of the ABC, if cash or cashier's/manager's check;
ii. 5% of the ABC if surety bond with certification from Insurance Commission that such insurance company is authorized to issue such security;
iii. Bid Securing Declaration.
e) Audited Financial Statement stamped -œreceived- by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions, for the preceding calendar year
f) Net Financial Contracting Capacity (NFCC) Computation.
g) Authority of Signatory/ Secretary Certificate
h) Conformity with the Schedule of Requirements and Technical Specifications as specified in Sections VI and VII of the Bidding Documents (duly signed by company representative) and
i) Omnibus Sworn Statement in accordance with Section 25.3 of the IRR;
Financial Documents
a) Financial Bid Form
b) Schedule of Prices
An initial meeting for the Negotiated Procurement with interested suppliers will be conducted on 26 September 2018, 10:00 a.m. The Opening of the eligibility and technical documents and financial proposal will be on 10 October 2018, 10:00 a.m.
For further information, please refer to the PLM-BAC Secretariat, Pamantasan ng Lungsod ng Maynila Gen. Luna corner Muralla Streets. Intramuros, Manila at 528-4592 www.plm.edu.ph from 8:00 to 5:00 p.m.
The PLM-BAC reserves the right to accept or reject any offer, to annul the negotiation process, and to reject all offers at any time prior to contract award, without hereby incurring any liability to affected firms.
Atty. RUFINO V. ABUDA
PLM-BAC Chairperson
Line Items
Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)
1Branded & Brand New Laser Printer (High-End)Branded & Brand New Laser Printer (High-End) ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified Manufacturer Print speed Up to 45 ppm First-page out time Not more tha2Unit60, 000.00
2Branded and Brand New Thin ClientBranded and Brand New Thin Client ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified manufacturer; At least 10 years of satisfactory trade presence/existence Processor System on Chip i⤠At5Unit100, 000.00
3Branded and Brand New Industrial Grade Scanner witBranded and Brand New Industrial Grade Scanner with Document Feeder Scanner type Duplex Sheet Feed Scanning Scan Resolution At least 600 dpi and 1200 dpi (interpolated) Daily duty cycle 6, 000 pages Scanning Speed At least 65ppm Automatic Detection At1Unit184, 000.00
4Branded and Brand New Photo Editing SoftwareBranded and Brand New Photo Editing Software Academic License Version, if applicable Photo Corrections -c Brightness/Contrast tool, Exposure tool, Curve tool, Color Balancing tool, Filter tool, Variation tool, S1Unit20, 000.00
5Branded and Brand New USB RFID Reader and WriterBranded and Brand New USB RFID Reader and Writer ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified manufacturer; At least 10 years of satisfactory trade presence/existence Magnetic Card Only Read RFID Card Read and Write Interface 18Unit108, 000.00
6Software For Mathematical Machine ProblemSoftware For Mathematical Machine Problem Academic License Version, if applicable DESCRIPTION A high-performance language for technical computing. It integrates computation, visualization, and programming in an easy-to-use environment where problems40Set800, 000.00
7Plagiarism Detector SystemPlagiarism Detector System Academic License Version, if applicable DESCRIPTION ANTI-PLAGIARISM DETECTOR SOFTWARE is an electronic text matching system that compares text of a written document against a database of sources. The database contains copi1Set270, 000.00
8Simulated Animal Experiment SoftwareSimulated Animal Experiment Software Academic License Version, if applicableDESCRIPTION Animal Simulator is a program that enables you to perform various animal experiments on a virtual environment. You can study the effect of drugs on ciliary motil1Set19, 000.00
9Travel Reservation System, Licensed (Hotel)Travel Reservation System, Licensed (Hotel) Academic License Version, if applicable DESCRIPTION Integrated software solution that caters to the needs of most functions of a hotel. Data flows across departments electronically and accurately relayed to30Set200, 000.00
Pre-bid Conference
DateTimeVenue
26/09/201810:00 AMPamantasan ng Lungsod ng Maynila, President Ramon Magsaysay Entrepreneurial Center (PRMEC), General Luna corner Muralla Streets, Intramuros, Manila
Other Information
Section I. Invitation to Bid
Pamantasan ng Lungsod ng Maynila
(University of the City of Manila)
Intramuros, Manila
INVITATION FOR NEGOTIATION
VARIOUS IT EQUIPMENT AND SOFTWARE
(CY 2016)
1. The Pamantasan ng Lungsod ng Maynila (PLM), through the PLM-s Corporate Budget for the contract approved by the Board of Regents for CY 2016 intends to apply the sum of One Million Seven Hundred Sixty-One Pesos (PhP1, 761, 000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Various IT Equipment and Software (CY 2016)/2016-G-05. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The PLM, now invites bids for the Various IT Equipment and Software (CY 2016 ). Delivery of the Goods shall be in accordance with Section VI. Schedule of Requirements. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3. Bidding will be conducted through Negotiated Procurement After Two-Failed Biddings procedures using a non-discretionary -œpass/fail- criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the -œGovernment Procurement Reform Act-.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.
4. Interested bidders may obtain further information from PLM-BAC Secretariat and inspect the Bidding Documents at the address given below during Monday to Friday, 8:00 a.m to 5:00 pm.
5. A complete set of Bidding Documents may be acquired by interested Bidders on 14 September 2018 to 10 October 2018 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Free.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the PLM, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6. The PLM-Bids and Awards Committee will hold an Initial Negotiation Conference on 26 September 2018, 10:00 a.m. at Pamantasan ng Lungsod ng Maynila, President Ramon Magsaysay Entrepreneurial Center (PRMEC), General Luna corner Muralla Streets, Intramuros, Manila which shall be open to prospective bidders.
7. Bids must be duly received by the BAC Secretariat at the address below on or before 10 October 2018, 10:00 a.m. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
Bid opening shall be on 10 October 2018, 10:00 a.m. at Pamantasan ng Lungsod ng Maynila, President Ramon Magsaysay Entrepreneurial Center (PRMEC), General Luna corner Muralla Streets, Intramuros, Manila. Bids will be opened in the presence of the bidders- representatives who choose to attend at the address below. Late bids shall not be accepted.
8. The PLM reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
9. For further information, please refer to:
Contact Name: Atty. MAY ANGELI M. ESTOLAS
Mr. RON MARR P. EVANGELISTA
PLM-BAC Secretariat Head/ Project Coordinator
Procurement Office
Pamantasan ng Lungsod ng Maynila
Gen. Luna corner Muralla Streets
Intramuros, Manila
Telefax No.: 528-4592
Website: www.plm.edu.ph
Atty. RUFINO V. ABUDA
PLM-BAC Chairperson
Section VII. Technical Specifications
Bidders must state here either -œComply- or -œNot Comply- against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of -œComply- or -œNot Comply- must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer-s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1(a)(ii) and/or GCC Clause 2.1(a)(ii).
Item Qty. Unit of Item Description Unit Total Statement of Compliance
No. Issue Cost Cost (Comply / Not Comply)
1 2 Units Branded & Brand New Laser Printer (High-End) 30, 000.00 60, 000.00
ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified Manufacturer
Print speed Up to 45 ppm
First-page out time Not more than 8.0 seconds
Resolution At least up to 1200x1200 dpi
Memory At least 256Mb installed memory
Interface At least USB 2.0 port
Paper handling With at least 150 sheet input tray
With at least 50 sheet capacity multi-purpose tray
With at least 250 sheet standard capacity tray
Media Types Must accept, at least, the following media types:
i⤠Plain paper
i⤠Transparencies
i⤠Envelopes
i⤠Labels
Media Sizes Must accept the following media sizes:
1) Standard Tray, cut sheet
a) A4, Letter
b) Legal, 8.5 x 13
c) Executive, A5
2) Multi-purpose Tray, cut sheet
a) Custom: at least 3 x 5 to 8.5 x 14 in.
Printer Drivers Drivers for Windows XP, Windows 8, Windows 10, Window 7 32/ 64 bit, Mac OS X and Linux
Print Processor At least 1500Mhz
Accessories USB cable, power cable, drivers and manuals
Warranty At least 1 year on parts and service
Support At least 3 years post-warranty support on availability of parts
2 5 Units Branded and Brand New Thin Client 20, 000.00 100, 000.00
ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified manufacturer;
At least 10 years of satisfactory trade presence/existence
Processor System on Chip
i⤠At least 1.20 GHz dual core processor
i⤠At least with GPU
i⤠At least 1 MB Cache
Memory At least 4Gb DDR3L SODIMM SDRAM
Internal Drive At Least 8GB M.2 SSD
Multimedia and Input Device With Integrated Graphics Card
Network Interface At least 10/100/1000 GbE
Expansion Features At least: 2 USB 3.0, 2 USB 2.0, 1 headphone, 1 microphone, 2 DisplayPort 1.2, 1 VGA and 1 RJ-45
Operating system Licensed proprietary commercial OS
Documentation User-s Guide and Technical Manuals
Warranty Certificate At least 1 years on all parts, labor and services
Post Warranty At least 1 years post-warranty support on availability of parts
Burn Test Quality Assurance At least 5 continuous days (Certification to be issued by the Distributor/Supplier) Using the PassMark BurnIn Test Software
3 1 Unit Branded and Brand New Industrial Grade Scanner with Document Feeder 184, 000.00 184, 000.00
Scanner type Duplex Sheet Feed Scanning
Scan Resolution At least 600 dpi and 1200 dpi (interpolated)
Daily duty cycle 6, 000 pages
Scanning Speed At least 65ppm
Automatic Detection At least Ultrasonic Double- Feed Detection
Interface At least USB 2.0 port
Control Panel At least 3 customizable Single touch scan keys with the touch of a button, instantly start scanning documents and send them automatically to a destination.
Paper handling With at least 100 sheet automatic document feeder
Media Types Must accept, at least, the following media types:
i⤠Plain paper
i⤠Transparencies
i⤠Envelopes
i⤠Labels
i⤠Checks, Cards (business card, PVC ID, Embossed Card, Plastic ID)
Scan File Format Must accept the following file format:
i⤠PDF Searchable. PDF Image only, PDF/A
i⤠JPEG
i⤠TIFF single page, TIFF multi page
i⤠BMP
Printer Drivers Drivers for Windows XP, Windows 8, Windows 10, Window 7 32/ 64 bit, Mac OS X and Linux
Accessories USB cable, power cable, drivers and manuals
Warranty At least 1 year on parts and service
Support At least 3 years post-warranty support on availability of parts
4 1 Unit Branded and Brand New Photo Editing Software 20, 000.00 20, 000.00
Academic License Version, if applicable
Photo Corrections -c Brightness/Contrast tool, Exposure tool, Curve tool, Color Balancing tool, Filter tool, Variation tool, Shadows/Highlights Adjustment tool, Hue/Saturation tool, HDR toning tool
Photo Enhancements -c Sharpening tool, Blur tool, Adding and Reducing Noise tool, Brush tool, Patch tool, Remix tool, Clone Stamp tool, Red eye tool
Photo Compositions -c Burn tool, Mask, Photo Merging
Artistic Effects -c Content-Aware Scale Feature, Vanishing points, Puppet Warp tool, Artistic Filter, Smart Objects, Custom Filter
Create Vector Artwork -c Vector path tool, Vector Mask, Clipping Mask, Vector Shape, Layer style,
Creating 3D Objects -c 3D paint tool, 3d Rendering
Video Corrections -c Clone and heal video layers
Animating Images -c Frame Animations
Other Features -c Creating Web Images, Painting, Adding Text to images and Vector Art
5 18 Unit Branded and Brand New USB RFID Reader and Writer 6, 000.00 108, 000.00
ISO Certification Manufactured by an ISO 9001 or ISO 9002 certified manufacturer;
At least 10 years of satisfactory trade presence/existence
Magnetic Card Only Read
RFID Card Read and Write
Interface USB
Features -c LED provide operational status
-c ABA, ANSI, ISO, AAMVA, CADMV compatible
-c Bi-directional swipe reading
-c At least 13.56 MHz mifare RFID reader/writer
-c EM, TK, AT, mifare, ICode compatible (module specific)
-c Built-in data encryption option: Triple DES, AES128, advanced security features and masked data
-c Good read confirmation by beep sounds
Documentation User-s Guide and Technical Manuals
Warranty Certificate At least 1 years on all parts, labor and services
6 40 Sets Software For Mathematical Machine Problem 20, 000.00 800, 000.00
Academic License Version, if applicable
DESCRIPTION A high-performance language for technical computing. It integrates computation, visualization, and programming in an easy-to-use environment where problems and solutions are expressed in familiar mathematical notation.
KEY FEATURES A high-level programming language with interactive environment-responding the results immediately
A full-featured scientific calculator-numerical computation
Having programming and graphing capabilities with visualization tool
A matrix-vector oriented system
Built-in many intelligent problem-solving tools (called toolboxes)
Having symbolic solutions by using Symbolic Math
Basic math working in command window
Display answers without semicolon
Nothing display with semicolon
Remember the variables in Workspace
A software with the following toolbox:
-c Digital Signal Processing Toolbox
-c Signal Processing Toolbox
-c Simulink
-c Control System Toolbox
-c Simulink Control Toolbox
-c Image Processing Toolbox
-c Instrument Control Toolbox
-c Statistics and Machine Learning Toolbox
-c Symbolic Math Toolbox
7 1 Set Plagiarism Detector System 270, 000.00 270, 000.00
Academic License Version, if applicable
DESCRIPTION ANTI-PLAGIARISM DETECTOR SOFTWARE is an electronic text matching system that compares text of a written document against a database of sources. The database contains copies of electronic text on the internet, in published works, on commercial databases, and in assignments previously submitted by writers all over the world to licensed provided which, in turn, provides and
Original Report in which -˜matched- text is underlined, color coded, and linked to either the original source or a similar documents on its database. The report also provides an indication of the proportion of the submitted work that matches other sources, this is the Similarity Index which does NOT define the plagiarism that has occurred but only the percentage of similarities with other works.
KEY FEATURES 1. It ensures original work by checking submitted paper against 600+ billion web pages, 500+ million student papers and leading library databases and publicationss
2. Saves time and improves feedback through online grading where standard and customized marks appear directly on the student paper.
3. It engages students in the writing process by providing structured anonymous feedback of other students- written work
SUBCRIPTION FEE The subscription fee of Php 270, 000.00 covers:
-c 12 months subscription
-c At least 700 users (faculty teaching Research subjects and students of Research subjects)
-c Unlimited submission of written works for similarity check
ADD-ON The software provided shall provide:
-c Product Training
-c Collaterals (banners and tarpaulin)
8 1 Set Simulated Animal Experiment Software 19, 000.00 19, 000.00
Academic License Version, if applicable
DESCRIPTION Animal Simulator is a program that enables you to perform various animal experiments on a virtual environment. You can study the effect of drugs on ciliary motility of frog Oesophagus, determine of the PD2 of Serotonin on stomach strip preparation and the effects of various strengths of stimulus on muscle.
KEY FEATURES -c Simulation of Animal Experiments
-c Best in class Virtual Animal Lab for Experiments
-c On-line assessment and evaluation portal
-c Computer Assisted Learning for Animal Experiments
-c In-depth coverage of each topic
9 30 sets Travel Reservation System, Licensed (Hotel) 6, 666.67 200, 000.00
Academic License Version, if applicable
DESCRIPTION Integrated software solution that caters to the needs of most functions of a hotel. Data flows across departments electronically and accurately relayed to all units concern
KEY FEATURES Room Reservation Function
Room Inventory Management
Front Office Functions
Client Portfolio and database
Accounting and Audit Functions
Food and Beverage Functions
Total Amount, PhP 1, 761, 000.00
Note: The Distributor/reseller must indicate its tender in the order of presentation as above. Likewise, it must attach an official brochure of the item being offered for reference purposes during the TWG evaluation.
I hereby certify to comply with the above Technical Specifications
____________________________
Name of Company/Bidder
___________________________
Signature over Printed Name of Bidder/ Authorized Representative ______________
Date
Closing Date : 2018-10-10

Documents

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