US Embassy Antananarivo: Outgoing Mail Services Tender - 127177514

Procurement Summary

Country: USA

Summary: US Embassy Antananarivo: Outgoing Mail Services

Deadline: 10 Oct 2025

Posting Date: 27 Sep 2025

Other Information

Notice Type: Tender

TOT Ref.No.: 127177514

Document Ref. No.: PR15204588

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

Name: Login to see tender_details

Address: Login to see tender_details

Email: Login to see tender_details

Login to see details

Tender Details

Description
American Embassy Antananarivo is looking for a company to provide the following services:
Pick up Diplomatic mail at the American Embassy in Antananarivo every Thursday between 1400 - 1500. In the case the embassy is closed on a Thursday, pickup shall be attempted the following Friday at 1200. Approximately, 160kg to 250kg per month of Diplomatic Cargo to Dulles Airport from Ivato Airport. These will be dispatched in shipments every 1-2 weeks. There will be no minimum or maximum weights per shipment. Each shipment is expected to weigh between 20kg - 200kg. Each shipment will consist of Diplomatically sealed bags and/ or crates. All Diplomatic cargo must not be inspected in anyway prior, during, or after shipment by the shipper, government agency, or any other entity.
Take all cargo from the US Embassy and take to Ivato Airport and the Department of State will pick up all cargo to Dulles.
Contact the embassy mailroom via email to [email protected] to confirm the embassy will be open on the Tuesday prior to the scheduled pickup day. In the event the embassy is closed on Thursday and Friday of a given week, coordinate with the mailroom staff for an ad hoc schedule via the same email.
Transport shipments to the airport and process the customs clearance.
Vendor is responsible for ensuring the Diplomatic mail has shipped. Confirmation of shipment or notifications of flight delays or cancellations is required when they occur. Email the embassy mailroom with the information when the events occur.
Deliver shipments to addressed facility in Virginia, USA. Provide confirmation of the delivery to the American Embassy mailroom via email to [email protected].
Provide bills of services related to shipments to the American Embassy after delivery confirmation.
Please provide your quotes to the US Embassy at the below address: all quotes should include any minimum shipping ...
Active Contract Opportunity

Notice ID : PR15204588

Related Notice

Department/Ind. Agency : STATE, DEPARTMENT OF

Sub-tier : STATE, DEPARTMENT OF

Office: US EMBASSY ANTANANARIVO

General Information

Contract Opportunity Type: Solicitation (Original)

Original Published Date: Sep 26, 2025 12:17 pm EEST

Original Date Offers Due: Oct 10, 2025 01:00 pm EEST

Inactive Policy: 15 days after date offers due

Original Inactive Date: Oct 25, 2025

Initiative: None
Classification

Original Set Aside:

Product Service Code: R604 - SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION

NAICS Code: 561431 - Private Mail Centers
Place of Performance: Antananarivo, MG-T MDG

Documents

 Tender Notice