Urbana Public Television Audio System Upgrade Tender - 146194451

Procurement Summary

Country: USA

Summary: Urbana Public Television Audio System Upgrade

Deadline: 19 Aug 2026

Posting Date: 30 Jul 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 146194451

Document Ref. No.: FY2027-RFP-201

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The City of Urbana is looking to upgrade or replace the current audio system within the roughly 1, 000 ft2 City Council chambers. The audio system provides sound both to in-room speakers and to the UPTV recording studio where video and audio streams are captured for live stream and recorded playback. There is a need to replace the current system that regularly encounters problems during use, impacting meeting flow and public engagement with open meetings. The new system should be designed to output sound to both in-room speakers and control-room capture systems. Replacement of the existing in-room speakers is optional and should be quoted as a separate line item in the overall bid.The current system inputs are a collection of 12 wired microphones on the dais, two wired presenter microphones, two wireless table microphones for staff tables, one wired microphone in the control room, audio input from a computer, audio input from a desk IP phone, one handheld wireless microphone and 4 lapel microphones. These all run back to a pair of digital mixers in the control room. The current outputs are to 12 in-room ceiling speakers and the Urbana Public Televisions broadcast system for recording and streaming the audio and video feeds. The current system includes an assistive listening system for hearing impaired individuals that uses a dedicated wireless receiver. There are also XLR outputs in the chambers for members of the media to connect to room audio when recording a meeting. We are not upgrading our video system at this time.At a minimum the mixers, control board, and four of the wireless microphones need to be replaced. Additionally, the replacement system should have an integrated Teams or SIP (RingCentral) processing capability that could be used to replace the IP phone wired into the current system. We would prefer separate gain controls in the control room for in-room and recorded audio outputs. An initial calibration of the entire system is required before the proje...

Documents

 Tender Notice