Transportation Service for HPA-AN, Mawlamyaing Tender - 41089482

Procurement Summary

Country: Myanmar

Summary: Transportation Service for HPA-AN, Mawlamyaing and Loikaw Office Use

Deadline: 11 Mar 2020

Posting Date: 02 Mar 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 41089482

Document Ref. No.: RFQ-031-FY20

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

60112000 - Public road transport services

Purchaser's Detail

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Tender Details

Quotation are invited for Transportation Service for Hpa-An, Mawlamyaing and Loikaw Office use.
Request for Quotations (RFQ)
RFQ Title: Transportation Service for Hpa-An, Mawlamyaing and Loikaw Office use
RFQ number: RFQ-031-FY20
Date of Solicitation: 26-February-2020
Submission Date and time: 11-March-2020
Questions and Clarifications Due by: - 4-March-2020
Request for Quotation (RFQ) for Transportation Service for Hpa-An, Mawlamyaing and Loikaw Office use
A. Introduction
Pact is an International NGO with offices throughout the world with a mission to enable systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.
The Advancing Community Empowerment in Southeastern Myanmar (ACESM) project, supported by the US Agency for International Development/Burma, aims to support communities in their empowerment processes by reducing vulnerabilities, promoting community participation in decision making, and strengthening mechanisms for more responsive and accountable local governance. The project will also partner with a range of local and regional organizations to address a variety of community needs and development priorities in the region.
ACESM is working to foster integrated, inclusive, and sustainable service provision to underserved communities in areas of Southeastern Myanmar. Beginning with community-identified needs and solutions, the project takes a systems approach that constructively engages the demand and supply sides of service delivery, focusing on health, education, livelihoods, water/sanitation/hygiene (WASH), and disaster risk management.
The purpose of this RFQ is to invite qualified, experienced and reputable specialized companies to provide transportation services including drivers for 6-months period for each township. These vehicles are needed to facilitate staff movement in and around Hpa-an, Mawlamyaing and Loikaw townships as they execute project activities.
The requirements for the transportation including driver services are stated as per the requirements below.
B. Requirement/ Technical Specifications

Vehicle Requirements and Contract Periods

NO. Service Township

Office Name Specifications

Number

of

Vehicle

Contract Period

1

Transportation

Service

Hpa-An Office

Rental Vehicle Service including

driver and maintenance service.

Vehicle Type: Minivan Hi Ace (or)

Equivalent Capacity

Number of Seat- (Min- 7 Seats)

Color: Gray (or) White

Model: 2001 and Above

Engine power: 3000CC and Above

Fuel Type: Any

1

1-April-2020

to 30-Sep-2020

Mawlamyaing

Office

Rental Vehicle Service including

driver and maintenance service.

Vehicle Type: Minivan Hi Ace (or)

Equivalent Capacity

Number of Seat- (Min- 7 Seats)

Color: Gray (or) White

Model: 2001 and Above

Engine power: 3000CC and Above

Fuel Type: Any

1

1-April-2020

to 30-Sep-2020

Loikaw Office

Rental Vehicle Service including

driver and maintenance service.

Vehicle Type: 4WD Hilux SURF/

Prado (or) Equivalent Capacity

Color: Gray, White (or) Dark Blue

Model: 1997 and Above

Engine power: 3000CC and Above

2

1-April-2020

to 30-Sep-2020

Scope of Works

• Provide transportation service with qualified drivers to support Pact Myanmar staff movement

as per the locations mention in purpose.

• The Service Provider will be fully responsible for the maintenance of both drivers and vehicles.

• Valid vehicle registration and insurance documents for each vehicle proposed.

• The insurance should be covered for comprehensive vehicle insurance inclusive passengers and

third parties.

• Ensure that staff boarding the vehicles sign in and out of the vehicle log sheet.

• Ensure staff safety during the performance of services.

• Drivers should be capable of clearly filling up the log sheets are properly filled in with mileages

well recorded. Submit completed log sheets administrative person monthly basis.

• Fully air-conditioned vehicles with spare tires, jack, wheel rim, spanner, fire extinguisher and all

required items to ensure the safety of the vehicles.

• Report any incident, major or minor, which occurs at any given time, immediately to

administrative person.

• If violations of rules and regulations of traffic and related fines shall ever occur by the driver this

shall be the fully responsibility of the service provider.

• The Service Provider shall maintain a routine overall service schedule for all the Vehicles

provided under this service.

• In case of unsatisfactory of driver performance or in case of assigned driver is not available to

support driving service because of his health or other cases the service provider has to be

provided a new replacement within two days.

Requirements for Driver (minimum):

The Service provider shall assign drivers with the following qualifications.

• Valid driver-s license.

• Has a minimum 3-years- experience as driver in related fields.

• Properly trained in the operation and maintained of the vehicles.

• Good geographical knowledge and familiar with local roads (especially for Hpa-an, Mawlamyaing

and Loikaw).

• Good knowledge and capability in vehicle safety driving and Driver must have enough drivingskills.

• Well understand about rules and regulations of transportation.

• Ensure the driver is not under the influence of alcohol during the driving.

He shall know the address of INGOs, Embassies, and Hotels and have knowledge of airport pick-up and

drop for visitors.

Working Hours and Routes:

Contract Type 6-Months Service Contract for each township

Rental Fees and Payment term 6-Months service contract and payment will be paid by monthly by

within 3 weeks after received the invoice.

Overtime Working Hours- 8:00 AM to 6:00 PM, beyond of the working hours

and public holidays are will provide overtime charges. Overtime

charges will be paid by first week of the next month.

Payment for Outside Fees Outside fees will be paid by during one week after the field visit

Over Night trip All township was same benefit for overnight trip. No benefit for

day trip and staffs house have in the project implementation

areas.

Office Hours 8:00 AM to 6:00 PM, 30 minutes will have to lunch break and will

be changes depend on trip.

Make sure to attend the Office and trip appointment in time.

Vehicle Logbook Make sure to follow and apply as per organization procedures

and make sure to fill the vehicle logbook are register in regularly.

Vehicle maintenances For vehicle maintenances service, please inform to admin

respective person before to the services. Need to substitute

another vehicle for over 24 hours maintenance service.

General Requirements During vehicle at parking area, the engine needs to be off. Make

sure to cleaning service is regularly.

Vehicle night stop area After duties, the vehicle will have to night stop at Pact Myanmar

Office.

Taxes The vendor has responsible to provide the tax clearance related

documents to Pact Myanmar as described below from one of them

in circumstance vendor charges any tax percentage to Pact

Myanmar.

• Revenue stamps (Vendor needs to provide the revenue

stamps according to purchase order amount)

• Form-31 (Vendor needs to provide form 31 for us

according to purchase order amount)

In case of above documents are not able to provide by vendor,

the company requires to providing official commitment letter to

Pact Myanmar that the tax amount will be paid to revenue office

by Vendor.

C. Eligibility

In order to meet Source Nationality rules, the Vendor must be a legal seller in Myanmar and must normally

have the same or similar types of items for sale. The quotation must include all the following information:

• Ability to meet or exceed the required TECHNICAL SPECIFICATIONS (The services outlined in

Section B);

• Ability to deliver the services specified in Section B no later than the date(s) required.

D. Submission Instructions

The following information to be included by vendor in quotation:

1 Quoted price in Myanmar Kyat (MMK).

2 Validity period of offer (Offer should be valid for at least 30 days).

3 Credit Payment Term; Pact is preferable payment with 3-weeks credit, after delivery of goods.

4 Indicate of delivery duration weeks to supply and delivery of goods and services after PO issue.

5 Your quotation must be on official letter head with authorized signature and stamp.

6 Service provider must be a registered entity (Legal Registration Documents/ Certificate to be

provided).

7 Offers of Services in Section B fully addressed. Service provider must be provided required

documents such as Valid vehicle registration and insurance documents, wheel tax and valid

driving license etc.

Vendors who wish to response this RFQ should send their quotations in sealed envelopes to Pact Myanmar

Head Office (or) Field Offices as following address, not later than 4 17:00 Hr. Myanmar Standard Time and

please label your sealed envelopes as “Transportation Service for Hpa-An, Mawlamyaing and Loikaw

Offices”

Office Name Address

Yangon Office Crystal Office Tower, Junction Square Compound, Between Pyay Road & Kyun

Taw Road, 15th Floor, Kamayut Township, Yangon, Myanmar.

Hpa-An Office 6/19, BEHS 4 Street, No (6) Ward, Hpa-an, Kayin State.

Mawlamyaing Office No (70), Upper Road, Mayankone Ward, Mawlamyaing Township

Loikaw Office No (230), Myopat Street, Daw Noe Khu Ward, Loikaw Township, Kayah State.

• Proposals submitted through emails will not be considered.

• Quotations received after that time may not be accepted.

• All quotations and delivery dates shall be valid for a period of 30 days following the submission

due date mentioned above.

To ensure fair dissemination of the information to all interested parties, any

Documents

 Tender Notice