Tpb-Pr.2018.08.474 Cultural Entertainers Tender - 25865380

Procurement Summary

Country: Philippines

Summary: Tpb-Pr.2018.08.474 Cultural Entertainers

Deadline: 22 Aug 2018

Posting Date: 17 Aug 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 25865380

Document Ref. No.: TPB-PR.2018.08.474

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

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Tender Details

Tpb-Pr.2018.08.474 Cultural Entertainers
Quantity Particulars Estimated Unit Price EstimatedTotal Amount
LOT Php150, 000.00 Php150, 000.00
CULTURAL ENTERTAINERS
TERMS OF REFERENCE
PROJECT TITLE: Mode Tour International Travel Mart
30 August- 02 September 20181 Seoul, South Korea
REQUIREMENTS: Cultural Entertainers for the Mode Tour International Travel Mart
BACKGROUND:
The Tourism Promotions Board, in collaboration with the Philippine Department of TourismA- Korea will participate in the annual Mode Tour International Travel Mart on 30 August- 02
September in Seoul, South Korea.
It has been 27 years since Mode Tour Network took a step into the top-quality travel wholesale industry and pioneered the first travel wholesale business in Korea. Mode Tour has overseas branch offices in London, Paris, Tokyo and Beijing. In 2005, Mode Tour Network was registered in KOSDAQ. It was listed as one of fifteen best companies and won the Best CEO prize in 2012. The said travel agency is working with 850 partners nationwide.
Mode Tour Network, Korea's first tour wholesaler in Seoul launched the first Mode Tour International Travel Show in 2014 to challenge its branch offices, land operators, hotels/resorts and NTOs to attract more visitors and generate actual sales through participation in the travel show.
The Philippines' target market of Korea is mainly the Korean family/holiday travellers who are interested in the family theme and unique experiences that cannot be found in Korea though there are other market segments such as golf, dive, honeymoon, ESL, MICE, among others, Mode Tour's Philippine packages are usually for family/holiday travel, golf and honeymoon.
Participation to the event is by invitation of the organizer. Last year, the Philippines was promoted heavily during the event. The Philippine ad and logo were placed in outer wall of the exhibition venue and appeared in Mode Tour's brochure.
The show attracted a total of 73, 800 visitors with 370 exhibitors. The fair generated total sales of KRW 31 billion compared to KRW 22 billion last year. TPB/PDOT's participation in the said mart was covered by 7 media channels which generated a total PR value of KRW 36, 000, 000.
A. SPECIFICATIONS:
Mode Tour International Travel Mart Performances
Requirement:
Provision of bamboo musical performance featuring an array of classical, contemporary and cultural (island and folk) music including the Production Director/Choreographer
Date/Venue: 30 August- 02 September 2018/ Seoul, South Korea
Performances:
Philippine Pavilion and main stage of the event venue during the Opening Ceremonies
Length of show : 15-30 minutes
B. GUIDELINES:
1. A bamboo orchestra based in Manila, Philippines comprised of a unique ensemble of young, talented performers utilizing musical instruments fashioned out of bamboo and other indigenous materials.
2. The music genre should be fit for an international audience to include Korean music.
3. A list of the performers' repertoire and technical rider should be submitted to the Project
Officer/sat least weeks prior to departure for Korea.
4. Recommend the best musicians and performers who will perform during the event, for the approval of TPB.
C. ENTERTAINMENT PACKAGE INCLUSIONS:
The financial proposal of the production supplier should cover the following:
1. Professional fees of the performing artists
2. Pre-production preparation
3. Overall musical direction
4. Production management and on-site supervision and technical support
5. Rehearsals, production meeting costs
6. Costumes and musical instruments
7. Passports with validity of at least six (6) months beyond the departure date
8. Administrative costs and other miscellaneous expenses
D. TPB Deliverables:
1. Allowance of USD 75/day for 6 days {29 August- 03 September 2018} to be paid in Korea
2. Round trip economy airticket (Manila-Seoul- Manila)
3. Travel insurance
4. Land transportation to and from airports and the official exhibition venue in Seoul
5. Accommodation in Seoul near the venue on sharing basis for the duration of the event
6. Technical requirements for every performance at each venue.
7. Visa processing
E. TECHNICAL ELIGIBILITY REQUIREMENTS
1. Must be a Filipino owned, operated legally registered Production Company under the Philippine laws or a government agency mandated to promote Philippine arts and culture;
2. Must be accredited with the Philippine Government Electronic Procurement System
{PHILGEPS};
3. The Production company must have minimum of 3 years' experience in packaging entertainment programs for large-scale events and world class entertainment productions featuring Filipino artists and talents;
4. Must demonstrably have a good reputation in the field of corporate launches and events; and ;
5. Must have a wide network of talent contacts with repertoire to include ethnic, pop, classical, etc. as well as traditional and alternative cultural singers, and should be able to negotiate preferential rates and terms.
F. TECHNICAL ELIGIBILITY DOCUMENTS
1. Company Profile
2. PhilGeps Membership/Certificate
3. Registration Certificate from Securities and Exchange Commission (SEC) or Department of Trade and Industry {DTI} Business name
5. Valid and current Mayor's permit/municipal license
6. Business/Income Tax Return
7. List of large-scale local and international events organized in the past and
8. Notarized Omnibus Sworn Statement (Annex A)
G. Budget for the Contract
The allotted budget is Php 150, 000.00 (inclusive of all applicable taxes)
H. PROJECT OFFICER
MS. MICKA ANJELLA D. CALZADO Project Officer/Market Specialist II North Asia Division
International Promotions Department
Email address: [email protected]
Tel. No: 525- 7320 I 525-9318 loc. 269
I. PAYMENT PROCEDURE
Send bill to the TOURISM PROMOTIONS BOARD after the completion of services.
MARIA DOLORES R. APAREJADO Officer-in-Charge, North Asia Division International Promotions Department
4/F Legaspi Towers 300 Roxas Boulevard Manila
J. EVALUATION PROCEDURE
The winning bid shall be selected not solely based on the amount of bid and shall also consider the overall quality of services offered based on bidding documents, provided that the amount of bid does not exceed the above total budget.
Note: Supplier must have Land Bank of the Philippine (LBP) account, ( if no account in LBP supplier will shoulder the bank charges when TPB paid the supplier thru LBP)
Terms 30 days upon receipt of invoice
ABC Php150, 000.00 inclusive of all applicable taxes
Other Information
Please submit your quotation and legal documents not later than 22 AUGUST 2018 thru email at [email protected] or thru fax no. 02 526-5971, subject to the Terms and Conditions attached herewith, stating the shortest time of delivery, duly signed by your representative to the Procurement and General Services Division, Administrative Department, 4th Floor, Legaspi Towers 300, Roxas Blvd., Manila.
Please address your quotation to the undersigned.
Thank you very much.
NILO C. ABON
Officer - In - Charge
Procurement and General Services Division
Contact Person
SOCRATES G. TORRES
Contact No 525-93-18 loc. 260
[email protected]
Note: All entries must be typewritten in your company letterhead.
Price Validity shall be for a period of thirty (30) calendar days.
New Suppliers must submit the following legal documents to be eligible to participate in the bidding:
1. SEC/DTI Registration Certificate
2. Mayor's Permit/License
3. BIR Registration / TIN
4. Company Profile/Reference
5. PhilGEPs Certificate
6. Omnibus Sworn Statement
7. Income Tax Return
Closing Date : 2018-08-22

Documents

 Tender Notice