Third-Party Administrator for Workers Tender in USA - 137919506

Procurement Summary

Country: USA

Summary: Third-Party Administrator for Workers' Compensation Program

Deadline: 15 Apr 2026

Posting Date: 17 Mar 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 137919506

Document Ref. No.: 2026-RFP-0125

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The City is seeking the services of a Third-Party Administrative firm to manage and provide claims administration services to further the City-s Workers- Compensation program.Services will include new and existing claims. The City of Pasadena-s claims are currently self-insured and administered by a Third-Party Administrator. Non Safety claims with dates of injury 7/1/2012 and continuing are handled by an outside Third-Party Administrator.Police and Fire Department claim are also handled by an outside Third-Party Administrator (TPA).The in-house Workers- Compensation Section operates under, and reports to, the City Managers Office.This section is currently responsible for administration of approximately 13 open claims.The TPA is currently administering approximately 601 open claims across all City of Pasadena departments.The TPA reports directly to the Workers- Compensation Supervisor.The City also has a full Carve-Out program for the Police Department and Fire Department. The City is moving toward a carve out program for all City employees.The City of Pasadena-s organizational structure for the Workers- Compensation Section includes a Claims Supervisor, two Claims Examiners and one Senior Office Assistant. The Senior Office Assistant provides clerical support for the City-s claims department.The files are assigned based upon an alphabetical split, with one examiner assigned to last names beginning A-K, and the other assigned to L-Z.The Examiner-s caseloads include maintenance claims. The City is requesting that the responders include in their proposal, system access for the City staff for the claims administered by the City of Pasadena. The City of Pasadena will be looking at the possibility of contracting for their own claims management system during this contract. Proposals should include pricing variability should the City procure a claims management system during this contract for both the City and the Third-Party Administered claims. The City currently operate...

Documents

 Tender Notice