T2727 Provision of a Fleet Management System Tender - 137874876

Procurement Summary

Country: United Kingdom

Summary: T2727 Provision of a Fleet Management System

Deadline: 03 Apr 2026

Posting Date: 16 Mar 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 137874876

Document Ref. No.: T2727

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

48000000 - Software package and information systems
48100000 - Industry specific software package
72260000 - Software-related services

Purchaser's Detail

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Tender Details

Belfast City Council seeks to procure a modern, scalable, cloud‑based Software‑as‑a‑Service (SaaS) Fleet Management System (FMS) that will support the full lifecycle management of the Council-s diverse fleet of cars, vans, HGVs, specialist vehicles, plant, and hire vehicles. The FMS will provide a comprehensive digital platform to support Fleet Asset management from procurement to disposal including: • Fleet workshop operations • Fleet stores operations • Accident management • Reporting, analytics, and performance management • Integration with the corporate Finance System, the Fuel Management System, Daily Vehicle Checks, corporate BI tools, and Single Sign-On via Azure AD. The FMS is expected to play a central role in modernising the Council-s fleet management processes by delivering the following objectives: Enhance Operational Efficiency • Reduce manual administrative effort through streamlined data entry and automated workflows. • Improve coordination of fleet activities, enabling more efficient scheduling and resource allocation. Improve Data Accuracy and Visibility • Provide real time, reliable data to support operational, financial, and compliance decisions. Improve Compliance and Governance • Support statutory and regulatory compliance. • Ensure consistent, auditable records for vehicles, drivers, inspections, and maintenance. Modernise and Standardise Fleet Processes • Introduce consistent, best practice workflows. • Replace fragmented and paper based processes wi...

Documents

 Tender Notice