Supply of Clothes and Boots Tender in Armenia - 7949746

Procurement Summary

Country: Armenia

Summary: Supply of Clothes and Boots

Deadline: 30 Aug 2016

Posting Date: 27 Aug 2016

Other Information

Notice Type: Tender

TOT Ref.No.: 7949746

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

18000000 - Clothing, footwear, luggage articles and accessories

Purchaser's Detail

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Tender Details

Request for proposals are invited for Supply of Clothes and Boots (RB).
Your company is invited to participate in and submit a RFP (Request for Proposal) response for Clothes and Boots. World Vision (WV) Armenia is inviting potential suppliers, which are all strong and highly regarded within the industry.
WV is seeking suppliers that can offer the most cost efficient solution with a high quality of performance and sustainability.

1.2 Information about World Vision
What World Vision is:
World Vision is a non-profit, non-denominational Christian humanitarian aid and development organization that is dedicated to helping children and their communities reach their full potential by tackling the causes of poverty.
Who we serve:
We serve poor children, families, and communities. Through means such as emergency relief, education, health care, economic development and promotion of justice, approximately 40, 000 World Vision staff members assist impoverished communities help themselves. Our work touches approximately 100 million people in nearly 100 countries, assisting people regardless of religion, ethnic background, or gender.
Why we serve:
Motivated by our faith in Jesus, we serve the poor unconditionally, recognizing their individual dignity and honoring their God-given potential.
Some ways in which we serve:
Community Development - Each community-s needs are different. We provide the resources that enable people to discover and use their own ideas and skills to move from poverty to self-sufficiency. Communities develop such things as access to clean water, reliable food production, basic health services, educational opportunities, microfinance programs to generate income, and AIDS prevention and care.
Emergency Response - We respond to natural disasters and long-term humanitarian emergencies. We track potential crises, pre-position emergency supplies for effective rapid response, and remain after the crisis to help people rebuild their communities.
Protecting Children - We believe in every child-s individual worth. We advocate for their well-being: for a world where orphans are cared for; where children are no longer forced to be soldiers, prostitutes, or laborers; and where they are safe and free from oppression.
.To implement these projects effectively, we depend on supplier networks to obtain reasonable pricing, quality products and delivery in the shortest lead-time possible.
For further information, we encourage you to visit our website at www.wvi.org.
2. Project Background

2.1 World Vision-s Clothes and Boots Category
WV Armenia has historically purchased Clothes and Boots from multiple suppliers across various geographies. The intent of this RFP is to identify and engage with fewer suppliers that may service WV needs for defined categories through a long term agreement.
2.2 RFP Timetable
Milestone

Date

RFP Published

July 07, 2016

RFP Re -Published

August 23, 2016

Supplier RFP Submissions Due

August 30, 2016

Supplier Negotiations Commence

September 10, 2016

Supplier(s) Selection

September 15, 2016
2.3 World Vision Contacts
Suppliers will submit any inquiries, responses of intent to bid, clarification requests and submissions related to this RFP to the following WV contact:
Email: [email protected], [email protected], [email protected]
Suppliers may not enter into communications with other World Vision staff about this RFP without the prior written permission of the individual listed above. Contacting WV staff may result in disqualification from the RFP process.
2.4 Our Intentions and Goals of the RFP
To accomplish our goals and objectives it is anticipated that WV may enter into multiple supplier agreements. How and with which suppliers agreements will be entered into will be at the discretion of WV.
During the RFP period, business will continue as normal from a WV perspective and it is expected that existing agreements, pricing and service levels will be maintained by existing suppliers.
RFP Goals:

A. To identify and partner with suppliers(s) across Armenia and Middle East and Eastern European Region through long term agreements

A. To partner with a supplier(s) with highly trained and effective customer service representatives

A. To partner with a supplier(s) that are focused on the timely delivery of customer requests

A. To achieve the most competitive pricings possible, while receiving the highest level of quality

A. To agree, set, and manage the account through a series of standard Key Performance Indicators
3. Instructions for Intent to Bid
It is required that suppliers notify the individual listed as WV`s contact of their Intent to Bid 48 Hours after RFP receipt. After designating one person within your organization who will serve as the main contact for this process, please send an email to [email protected], [email protected], [email protected] stating an intention to respond to this RFP in accordance with the defined dates and include the following contact information in the body of the email:
A. Company Name

A. Contact Name

A. Title (optional)

A. Address

A. Telephone #

A. Fax #

A. Email Address
If your company does not plan to respond to the RFP, we would appreciate an email [email protected], [email protected], [email protected] stating the reason for declining to participate in our RFP process.
4. Conditions for RFP Participation
All responses and supporting documentation shall become the property of World Vision and will not be returned. World Vision ultimately reserves the right throughout this process to select any servicing option that best meets its business requirements and to hold discussions with any and all respondents.
You must agree to the following conditions if you choose to respond to World Vision regarding this RFP:

A. Neither issuance of this RFP nor receipt of proposal represents a commitment on the part of World Vision Middle East and Eastern European or any office within the World Vision Partnership

World Vision will not be responsible for, or in any way liable for, any costs incurred by suppliers in the preparation of any responses or presentations relating to this RFP
Neither party shall use the name of the other in publicity releases, referrals, advertising, or similar activity without the prior written consent of the other.
5. Required Response
Suppliers need to respond in the format that WV has provided (Excel Workbook). Suppliers must input their responses within the fields provided to them. Fields of response have been highlighted in Yellow. The provided Excel Workbook is mandatory for suppliers to complete if they wish to be considered for WV Armenia and/or WV East and Eastern European business.
6. Evaluation Criteria
World Vision will evaluate information submitted for this RFP, at its discretion.
Evaluation Criteria Include, but are not limited to:

A. Quality, reputation and performance of providing Clothes and Boots in the geography of Armenia and/or Middle East and Eastern Europe

A. Thoroughness of information provided

A. Demonstrated excellence in service, support and extended warranties

A. Competitive pricing with demonstrated capacity to deliver the item/services required

A. Ability to deliver the requested according to the agreed-upon timeframe

A. Capability of supplier(s) to identify all elements leading to understanding the actual landed costs by country and establish lead-time and fulfillment objectives

A. Demonstrated ability to provide account coordination and high quality customer service
Appendix 1 - Standard Terms and Conditions

TERMS AND CONDITIONS
1. ACCEPTANCE:

A. Any additional or different terms or conditions which may appear in any communication, printed or otherwise, from Seller are hereby expressly objected to and shall not be effective or binding unless specifically agreed to in writing. No substitution of goods or services as identified within the Request for Proposal may occur without the written consent of Purchaser.

B. Any objection by Seller to the terms and conditions hereof shall be ineffective unless Purchaser is advised in writing thereof within the earlier of ten (10) days of the date of this Request for Proposal or Seller-s provision of the goods and/or services.
2. PRICE:

Potential future Purchase Orders shall not be filled at prices higher than those shown on this Request for Proposal. Seller warrants that the prices to be charged for goods or services ordered herein are not in excess of prices charged to other customers similarly situated for similar quantities of goods or similar services of like quality.
3. QUALITY, QUANTITY:

In the event no quality is specified on the face hereof, the goods delivered and/or services rendered hereunder must be of the best quality as defined within the market. The quantity of goods indicated on the face hereof must not be exceeded without written approval of Purchaser prior to shipment. Any goods (a) defective in material or workmanship or otherwise not of the required quality or (b) in excess of the requested quantity will be sent back to Seller at Seller-s risk and cost. If Purchaser requests replacement goods, Seller will ship them at Seller-s cost. If Purchaser does not request replacement goods, Seller will refund the original shipment cost. All services must be performed in a timely, competent, professional and non-negligent manner.
4. PACKING AND PACKING LIST:

No charge will be paid by Purchaser for packing, boxing or cartage, unless specified on the face hereof. Loss of or damage to any goods not packed in such a manner as to insure proper protection to same shall be borne by Seller. Each package of goods shipped must contain a memorandum showing shipper-s name, contents of package, and the Purchase Order number on the face hereof. A copy of bill of lading, invoice, etc. shall be sent to Purchaser, at address referenced on face of the Purchase Order, as well as to the destination point, if different from Purchaser-s address, at time of shipment.
5. INDEMNIFICATION; HOLD HARMLESS:

Seller hereby agrees to indemnify and hold harmless Purchaser, its subsidiaries and affiliates, and their respective successors, assigns, officers, directors and employees from and against any and all claims, losses, damages, expenses, penalties, causes of action and liabilities of whatever kind and nature, including without limitation reasonable attorneys- fees.
6. INDEMNITY:

Seller hereby agrees to defend, indemnify and hold harmless Purchaser, its subsidiaries and affiliates and their respective successors, assigns, officers, directors and employees from and against any and all claims, losses, damages, expenses, penalties, causes of action and liabilities of whatever kind and nature, including without limitation reasonable attorneys- fees, arising out of the infringement or misappropriation of any third party-s patent, published patent application, copyright, trademark, service mark, trade secret or other intellectual property or the laws or regulations of any governmental or judicial authority related to the goods and/or services. Seller agrees to give Purchaser prompt written notice of any threat, warning of notice of any such claim or action which could have an adverse impact on Purchaser`s use or possession of such goods and/or services. Seller shall have the right to conduct the defense of any such claim or action and, consistent with Purchaser`s rights hereunder, all negotiations for its settlement; provided, however, Purchaser may participate in such defense or negotiations to protect its interests.

Documents

 Tender Notice