Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria Tender

Procurement Summary

Country : Syria

Summary : Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria

Deadline : 07 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51812267

Document Ref. No. : SYRIA-TA-2021-023

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria.

SUBJECT: Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria

Our organization, a non-profit organization, provides humanitarian assistance to “people in need”, is seeking quotations from eligible contractors to Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria. Our organization anticipates awarding Multiple or Single contract(s) as a result of this Solicitation. Our organization reserves the right to award more or none under this RFQ.

All bids shall be submitted via e-mail to Syr-tendering@blumont.org as PDF format and clearly written the subject of the tender This RFQ is in no way obligates our organization Our organization to award a contract nor does it commit our organization to pay any cost incurred in the preparation and submission of a proposal.

Our organization bears no responsibility for data errors resulting from transmission or conversion processes.

Sincerely

Procurement Committee


I) PURPOSE: Supply and Transport 7, 500 MT of Non-Fortified Wheat Flour to North East Syria


II) TYPE OF CONTRACT/PURCHASE ORDER TO BE AWARDED AS A RESULT OF THIS SOLICITATION

[FIRM FIxED UNIT PRICE]


III) PERIOD OF PERFORMANCE AND DELIVERY DATES

Period of Performance is April 15th to July 31st, 2021

The Contractor must furnish completed deliverables to Our Organization for review, inspection and acceptance within the timeframe specified above.

The Contractor must promptly notify Our Organization in writing within One day calendar days of any problems, delays, or adverse conditions which materially impair the Contractor-s ability to meet the requirements of the contract. The Contractor must relieve its right in its entirety to additional time and/or compensation should it fail to provide written notification with the aforementioned timeframe.


V) VALIDATION OF BIDS AND PRICES:

This offer is valid for (90) Ninety days from the date of offer submission.


VI) GENERAL REQUIREMENTS

Selected offeror must provide all requested information and fulfill all conditions requested.

Offers that do not fully meet any of the requirements listed below will be disqualified/rejected. Offerors- names must match with the names that appear in SAM registration, business license, and country registration, or any official documents.

• The Offeror must complete Due Diligence Questionnaire if selected for award within 5 days

• The Offeror must have a DUNS number or obtain one within 5 days of being notified of selection. DUNS number can be obtained as below:

SAM website: https://www.sam.gov/SAM/. In some cases, SAM registration will also be required in order to receive federally funded award.

DUNS Website: http://fedgov.dnb.com/webform (This is a must for USAID funded awards) YouTube tutorial on Getting a DUNS number: https://www.youtube.com/watch?v=DtwYgWr2CJI

• The Offeror must be registered in SAM.gov as one of the security requirements, below is the link of Tutorial on Registering Your Business with Federal System for Award Management SAM:
https://www.youtube.com/watch?v=4ucwm8sGycw



VII) TECHNICAL SPECIFICATION

For non-fortified flour

1. Inspection of supplies by our organization before delivery: Flour visual checks, QA/QC (Quality Assurance and Quality Control) at vendor-s warehouse in Syria.

2. The Quality Assurance/ Quality Control (QA/QC) and Test Analysis result by the vendor: Laboratory test for wheat flour specifications will be conducted at the flour testing specialized lab/s for each shipment.


VIII) LOCATIONS OF IMPLEMENTATION

The final delivery location is: bakeries in Hasakah, Raqqa, and DEZ in NES.


Ix) CONTRACT TERMS AND CONDITIONS

THIS CONTRACT/PURCHASE ORDER RESULTING FROM THIS SOLICITATION MUST BE SIGNED BY BOTH PARTIES TO BE CONSIDERED VALID AND IN FORCE. ALL COSTS ASSOCIATED WITH, BUT NOT LIMITED TO, PRODUCTION, PREPARATION AND/OR DELIVERY OF GOODS OR SERVICES, INCLUDING DELIVERIES, ACCEPTED BY OUR ORGANIZATION STAFF, WITHOUT A FULLY ExECUTED (SIGNED BY BOTH PARTIES) CONTRACT/PURCHASE ORDER, ARE AT THE VENDOR-S RISK ONLY. OUR ORGANIZATION SHALL NOT PAY FOR ANY COSTS, WITHOUT LIMITATION, ASSOCIATED WITH PRODUCTION, PREPARATION OR DELIVERY OF GOODS AND/OR SERVICES UNDER THIS OR ANY OTHER CONTRACT/PURCHASE ORDER, WHICH HAS NOT BEEN SIGNED BY BOTH PARTIES.


x) EVALUATION AND AWARD PROCESS
Lowest Price Technically Acceptable (LPTA) (the average passing score for the technical evaluation
is (60 points)
• Individual Criteria minimum passing score for similar experience is (50%) of total weight if the offeror did
not pass will be failed in the competitive process
• Individual Criteria minimum passing score for Past performance is (50%) of total weight if the offeror did
not pass will be failed in the competitive process.
• Individual Criteria minimum passing score for Technical Approach is (60%) of total weight if the offeror
did not pass will be failed in the competitive process
• The offeror-s technical proposal will be evaluated on a Pass or Fail basis by a technical evaluation
committee using the Evaluation Criteria for this solicitation.
• Our Organization will compare the prices of offerors that submitted proposals meeting or exceeding the
acceptability standards for technical (non-cost) factors and select for award the Offeror that submitted
the lowest reasonable and realistic price.
• Our Organization reserves the right to award under this solicitation without further negotiations. Offerors
are encouraged to offer their best terms and prices with the original submission.
• Our Organization expects offeror prices to cover all costs and expenses that will be incurred towards full
delivery of services, including labor, materials, transportation, travel and other expenses


Packaging specifications for non- fortified wheat flour:
• The flour must be packed in rigid bags made of polypropylene fabric. The bag must be sewn on two sides
with a solid thread. The bag and the sewing should be of commercially reliable types and weigh at least 50 kg
per bag. The packing should be suitable for carrying and transport and should provide protection during
transportation such as rain, dust and other weather conditions. the bag as requested by our organization and
the design so that the bag can be traced at the distribution points and according to the form attached to this
tender. The measurement of the bag should be (101 cm x60.5 cm). Furthermore, the following points need to
be considered in the packaging process: Each bag shall hold a serial number that can be easily noted/read.
• The validity date shall be printed and according to the attached bag design. Flour expiry date shall be valid
for at least 6 months and shall correspond to validity from origin.
• The weight of each wheat flour bag should not be below 50kg/bag.
• Supplier must take back the empty bags from our organization to either reuse or discard.
• The Warehouse of Vendor must be complain with the standards of Convenient for food commodity as
well as accesses able for Blumont Team 24/7.

xI) ELIGIBILITY REQUIREMENTS:
FAILURE TO COMPLY WITH EACH BELOW LISTED ELIGIBILITY REQUIREMENTS WILL BE RESULT TO
IMMEDIATE CONSIDERATION TO BE OUT THE BIDING:
1. The vendor must present their profile (CV) or copies of (signed or stamped) similar works.
2. Copy of valid registration with local government stamp.

xII) PAYMENT METHOD AND TERMS:
1. Payment for supplies quantities: Payment will be made after receiving, inspecting and
accepting quantities ordered.
2. Payment method: payments will be made as bank transfer or if the Offeror doesn-t have
a bank account the payment will be made as Hawala (hawala is for Syrian vendors only), in
both cases all banking/hawala fees will be paid by our organization
3. Payments duration: Payment will be made within (30) days after receives/ delivery of
goods as per attached FINANCIAL OFFER and the original invoice(s) from the vendor.



• Eligible requirement after signing the contract:
• Conducting laboratory test for wheat flour specifications at the flour testing specialized lab/s
for each shipment.
• For the regional source flour, a source of origin certificate is required

Our organization reserves the right to award under this solicitation without further negotiations. The
offerors are encouraged to offer their best terms and prices with the original submission.
It is our organizations Policy that no gifts of any kind and of any value be exchanged between vendors and
our organizations personnel. Discovery of the same will be grounds for disqualification of the vendor from
participation in any of our organizations procurements and may result in disciplinary actions against our
organizations personnel involved in such discovered transactions.
Selected vendor will be subject to vetting.

INSTRUCTIONS TO THE OFFERORS
• The company shall have the appropriate warehouses to store the flour and, in all conditions, (in summer or
winter) and follow the attached storage standards
• The company shall always have provided the require quantity of flour per the order timeline.
• Serial Number must be written on the flour bags clearly.
• Documents required to be attached within the RFQ:
➢ GPS of warehouse location
➢ Warehouse property with inside and outside photos
➢ Pictures of the trucks that will be used for transportation.
➢ Laboratory test result for sample of flour that will be supplied
• Eligible requirement after signing the contract: Conducting laboratory test for wheat flour
specifications at the flour testing specialized lab/s for each shipment.
• Source of origin certificate is required for the regional flour
• Our organization can award contracts for Regional Wheat Flour and Local Wheat Flour. OR only for
one

Documents

 Tender Notice