Supply and Delivery of Color Multifunctional Tender - 17684938

Procurement Summary

Country: Philippines

Summary: Supply and Delivery of Color Multifunctional Systems Embedded with Archiving System

Deadline: 03 Nov 2017

Posting Date: 26 Oct 2017

Other Information

Notice Type: Tender

TOT Ref.No.: 17684938

Document Ref. No.: C-295-17RC

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Supply and Delivery of Color Multifunctional Systems Embedded with Archiving System
1 1 Lot Supply and Delivery of Color Multifunctional System Embedded with Archiving System
Specifications; Multi-Functional Peripheral (Scanner/Printer/Copier)
Minimum 31 opm Full colour and B/W network scanning
Minimum 31 cpm/ppm B/W
Minimum 7.0- colour LCD touch sceer facilitates easy operation of key functions with stylus Pen
Minimum 7 interchangeable profile settings for easy use
Robust multi-layer security solution for ultimate data/document protection
Remote Access Interface for easier support
A5R - A3 Wide, 11 x 17 paper size
2 x 500 cassette tray with stand + 100 sheets bypass tray
Minimum 3 GB Memory; 320GB
Minimum Enhanced 9600 x 600 dpi print resolution
Minimum 100 sheets Reversing Single Pass Feeder
Auto Duplexing
Long Edge Feeding
Hold on print, Confidential Print Security
STD SAPL-c; OPT PCL6, PS3, XPS PDL Emulation
Scan to email, USB, FTP Server, Desktop, Network Folder
Mixed size original scanning, Skip Blank page Function
Minimum 10, 000 document filing folders
Thumbnail and Display preview of file on your panel before printing or saving
Integrated Device management (WebBase System Settings, User Control, Remote Diagnosis, Sharp Remote Device manager, Device Cloning, Remote Operation Of Control Panel.)
Job Build Function network tandem print, Auto paper selection (Mixed/random size feeding) RIP Once/Print Many, Job retention (proof print, confidential print), direct PDF/TIFF/JPEG/XPS printing, carbon copy print, duplex print, font/form download, offset output, printer status monitor pamphlet style, IP/MAC address filtering, port/protocol management, binding edge, N-up (2/4/6/8/9/16), paper/output tray selection, cover/transparency insertion, fit to page, watermarks, form overlay, auto configuration, barcode font compatibility, tab print, margin shift, poster print, secure network communications SSL and IPsec [LPD])
User Authentication 1, 000 accounts
Advance Document management Solution:
Scalable to 5 Concurrent managePoint, . Software license shall be renewed after 3 years.
It must have an MS office and Windows Integration of existing Workstation. It must have a web-based interface.
Through a secure password and the Internet/Intranet, information can be stored and retrieved anywhere in the world, anytime of the day securely.
Group or User access control is based on log in wherein user can be set as read only; search or querying only annotation / appending /editing version control to protect the original document, allow or prevent user trom copying, exporting or deleting a document. Deleted documents area protected and can be restored by the administrator.
Easy / convenient retrieval or distribution of information in electronic filing Cabinets, User audit reports, Documents version control, CD/DVD publishing / backup with reviewer software.
Compliant to SOX law, HIPAA, International Archiving and Electronic Transaction laws,
Open System Archiving Capability that can integrate seamlessly into OSA enabled Multi Function Peripheral (MFP)
System Support
Initial installation and software activation, Administrator and end user training- 8 hour per day for 3 days. (Only on regular working hours.)
Offsite support/ 9x6 helpdesk, on line email, remote desktop or server assistance
Software updates and patches
Major software version upgrades
Operational Accessories Included
Complete PC System and Deskjet Ink Printer connected with the CMSI
(O/S; Mircosoft Windows 7, Hard Disk Drive: 1 TB Storage, Monitor:
19- LED color monitor, Processor: i3, 4 GB RAM.
Warranty: 1 Year
TERMS AND CONDITIONS
1. All entries must be printed or typed written.
2. The Total Approved Budget for the Contract (ABC) is 950, 000.00 . All bids in excess of the ABC shall be automatically rejected;
3. Delivery period is within ___20___ calendar days from receipt of Purchase Order.
4. Price validity shall be for a period of __30___ calendar days.
5. For Lot Award
All items to be grouped together to form one (1) complete Lot. that will be awarded to one Bidder to form one (1) complete contract. Bidder must offer/quote on all items, otherwise, bidder shall automatically be disqualified.
.
6. Warranty shall be for the one (1) year for equipment and six (6) months for supplies and materials from date of approval of the Report of Inspection & Acceptance (RIA) by the authorized National Irrigation Administration-s representative if applicable.
7. Bidders shall submit only one (1) Bid/Request for Quotation (RFQ) in two (2) copies together with the following licenses and legal documents also in two (2) copies placed in one (1) sealed envelope, namely:
a) Certified copy of PhilGEPS Registration Certificate;
b) Product Brochure/Specifications (if applicable).
8. If an Awardee has accepted a purchase order but fails to deliver the required product(s) with in the time called for in the same order, the Awardee shall extend a maximum of fifteen (15) calendar days under liquidated damages to make good his delivery. Thereafter, if Awardee has not completed delivery within the extended period, the subject Purchase Order shall be cancelled and the award for the undelivered balance withdrawn from that Awardee. The National Irrigation Administration (NIA) shall, then purchase the required item(s) from such other source(s) as it may determine, with the difference in price to be charged against DEFAULTING AWARDEE. Refusal by the Defaulting Awardee to shoulder the price difference shall be ground for his disqualification from future bids of the same or all items, without prejudice to the imposition of other sanctions as prescribed under RA 9184 and its IRR-A
Non submission of any of the documents above mentioned shall be a ground for outright rejection of the Bid/RFQ.
NOTE:
1. Bid Quotations may be submitted to the Procurement Section, Procurement & Property Division, NIA Bldg. A, EDSA, Diliman, Quezon City, Fax No. 921-3906 or by email at [email protected].
2. Please make certain to affix the signature of the owner, manager or any of its duly authorized representative in a clear legible manner.
3. Bidder shall submit one (1) quotation only. Alternate bids shall be rejected
Line Items
Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)
1Color Multifunctional SystemsSupply and Delivery of Color Multifunctional Systems Embedded with Archiving System1Lot950, 000.00
Closing Date : 2017-11-03

Documents

 Tender Notice