Storage, Retrieval, Destruction & Scanning of Multi Health Board Documents Tender

Procurement Summary

Country : United Kingdom

Summary : Storage, Retrieval, Destruction & Scanning of Multi Health Board Documents

Deadline : 28 May 2025

Other Information

Notice Type : Tender

TOT Ref.No.: 118131435

Document Ref. No. :

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : GBP 3000000

Purchaser's Detail

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Tender Details

Cardiff and Vale University Health Board, on behalf of other Health Boards/Trusts, are seeking to appoint one or more suppliers to establish contract(s) for the Storage, Retrieval, Destruction & Scanning of Multi Health Board Documents. Multiple Health Boards & Trusts across Wales have a requirement for physical document storage, archiving, scanning and restoration. The documents include medical records, clinical research records, screening slides and comprise of highly sensitive patient information that have a legal requirement to be retained for a set period. It is a requirement to retain paper records in accordance with applicable legislation (e.g. Public Records Act 1958, Access to Health Records Act 1990, Freedom of Information Act 2000, Inquiries Act 2005 and Data Protection Act 2018) as well as guidance set out in the NHS Wales Records Management Code of Practice for Health and Social Care 2022. This contract will encompass all documents that require storage, retrieval, archiving and potential scanning and or destruction. This contract is to be managed by Cardiff and Vale, on behalf of The Trust & Health Boards including: • Cardiff & Vale University Health Board • Velindre University NHS Trust • Public Health Wales Trust • NHS Wales Shared Services Partnership • Primary Care (IP5) • Other Health Boards & Trusts could onboard during the life of the contract In order to ensure the Health Board has the correct provisions, the contract will be broken down and evaluated bas...

Documents

 Tender Notice