Senior Consultant for Development of an Electoral Violence Early Warning System Tender

Procurement Summary

Country : Papua New Guinea

Summary : Senior Consultant for Development of an Electoral Violence Early Warning System

Deadline : 08 Feb 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 30280730

Document Ref. No. :

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS DEVELOPMENT PROGRAMME
Tel: +675 321 2877 (via UN reception) Level 14, The Tower, N.C.D, Port Moresby P.O. Box 1041 Port Moresby, N.C.D,
Papua New Guinea
Email :registry.pg@undp.org
URL :www.pg.undp.org

Tender Details

Tenders are invited for Senior Consultant for the Development of an Electoral Violence Early Warning system in Bougainville (PNG).

Background

In line with the Bougainville Peace Agreement, the Autonomous Bougainville Government will hold an independence referendum, scheduled on 15 June 2019, giving the choice to voters to decide whether Bougainville will have 1) greater autonomy or 2) independence. Following almost a decade of violence (1988-1998), and given the political tensions in Bougainville, some analysts estimate that violence may erupt before, during and/or after this high-stakes referendum. In addition, potential postponement and broader uncertainty around the referendum date is likely to present further risks and tensions around the political process which can escalate into violent confrontation.

There is a critical lack of data providing information on events of electoral violence and general early warning mechanisms often lack granularity to properly monitor and identify electoral-specific types of violence. In this regard, the development of an electoral-specific mechanism to monitor violence provides new avenues to understand, and as a result, better prevent all forms of electoral violence. As such, in the context of the Bougainville referendum, this presents a unique opportunity for prevention of violence in the post-referendum transition period, as well as in the case of postponement or uncertainty around the referendum date.

The Referendum Early Warning and Monitoring (REWM) will specifically aim at assisting national stakeholders including the Bougainville Referendum Commission (BRC) to identify, analyse, and address risks of electoral violence while building their institutional knowledge. As such, it will supervise the coherent deployment of the REWM system in order to ensure (1) qualitative and referendum-specific monitoring effort and (2) the development of evidence-based prevention measures to violence in the long-term.

The development of a REWM activity will entails four components: (a) collection of inputs, (b) data processing (identification, categorization, verification), (c) response mechanisms and (d) support capacity.




Duties and Responsibilities

The main purpose of this assignment is to develop a Referendum Early Warning and Monitoring (REWM) mechanism for the Bougainville Referendum Commission and other key institutions (PNG and Bougainville). The mechanism should be based upon the existing initial referendum violence risk analysis. Ultimately, the products delivered by the consultant ought to be used by the Bougainville Referendum Commission (BRC) and other key institutions.

To undertake this exercise, UNDP and the BRC would like to engage the services of a competent, well-qualified and experienced consultant, to carry out the assessment and develop the operational architecture of this mechanism. The consultant is expected to undertake the following specific duties:

1. Hold consultations with relevant actors to the referendum process to assess and analyse risks of electoral violence during the pre and post referendum process. Such consultations should entail trips to Port Moresby, Buka and outside of Buka for the evaluation of actors- capacity in various remote areas.

2. Complete mapping of existing Early Warning and Monitoring (EWM) initiatives if any.

3. Hold consultations with actors involved in Early Warning and Monitoring to assess cooperation opportunities.

4. Design the operational architecture of the REWM based on consultations and analysis. Such architecture should include:

1. Overall structure of the system including monitoring inputs, situation room for inputs- processing, and response mechanisms. The overall structure should highlight other institutions or organisation involved in the REWM;

2. Based on initial consultations with governmental/non-governmental/independent institutions, identify potential national partners for a REWM and draft a capacity assessment of each, with a particular emphasis on their capacity, competence and impartiality.

3. Identify and assess different sources of monitoring inputs: distinguish between internal inputs from vetted sources and external or partner inputs from other sources. Establish the structure of actors belonging to each category and identify reporting means for each of them (internet, phone networks, radio, etc…). Assess number of monitors and number of inputs per monitor. Assess and give inputs for training of monitors.

4. Design and assess capacity and equipment needs for the development of a situation room to collect, process and analyse inputs. As part of this room establish procedures for teams tasked to categorize, geo-localize, translate and verify reports inputted by monitors. Establish verification procedures consistent with the assessed reliability of each type of monitors. Propose an analysis system for the delivery of reports to the response mechanism on the basis of inputs processed. Establish a monitoring database structure. Establish emergency reporting procedures to ensure urgent inputs are processed in priority. Assess situation room-s teams composition, staffing needs, training needs and any other relevant activity necessary for the operationalisation of the situation room.

5. Design response mechanisms - Joint Electoral Operation Center (JEOC): on the basis of the monitoring database, establish procedures for the transmission of reports between the inputs processing teams (Situation room) and the response team (JEOC). Assess and propose to the BRC options for the composition of the response team (security forces, judiciary, CSOs, etc…). Ensure all selected representative has operational capacity and responsibility to efficiently deploy actions mitigating identified events of violence.

6. Design support procedures for communication and IT for the situation room and the JEOC.

5. Assist with the organisation of a stakeholders workshop and present findings at the occasion. Collect comments and inputs to inform the REWM architecture as relevant.

6. Brief national and international counterparts on the final REWM architecture and processes involved.

7. Provide recommendations to relevant state institutions and the BRC to coherently integrate the implemented the REWM into their procedures.

8. Provide guideline to the BRC to support the continuity and adaptation of the mechanism in the post referendum phase.

9. Provide recommendation on the BRC communication strategies regarding risk information and reporting.

Reporting Line and Timeframe

The senior consultant will be reporting to the CTA in Buka and the EC-UNDP Joint Task Force Coordinator and will be working alongside a UNDP crisis bureau specialist. The senior consultant will work closely with the UNDP PNG country office, the BRC and other relevant institutions. The overall timeframe for the exercise is 20 working days (15 days in country, 5 days to deliver final product) over the course of 4 weeks.

Deliverables



Expected key deliverables:

· A Violence Risk Analysis regarding the next Referendum process.

· A Referendum Early Warning and Monitoring (REWM) operational architecture report including:

· An institutional strategy infrastructure, outlining the institutions and organizations to be integrated in the different components of the system: Monitors, Situation Room, JEOC (following consultations and demonstration of interest by those institutions and the BRC). Propose management structure for the mechanism.

· A procedures report outlining all processes involved for the qualitative and coherent development of the REWM.

· A Needs assessment on cost, equipment and capacity needs to implement the REWM.

· An Electoral Violence typology relevant to the Bougainville referendum context and based upon the violence risk analysis to be used as part of the monitoring system to classify reports sent from the field.

· Presentation of the draft reports and products at a stakeholders workshop, allowing for comments and inputs; and

· Incorporating comments from the national stakeholders- workshop into the final report. This is expected 5 days after the workshop.




Competencies

CORE COMPETENCIES:

· Demonstrates integrity by modelling the UN-s values and ethical standards;

· Promotes the vision, mission and strategic goals of the UN system;

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.








Required Skills and Experience

· A minimum of Master-s degree in International relations, Law, Political Science or related subject. Those with qualifications/expertise in more than one area will have added advantage.

· A minimum of 10 years of relevant professional experience in areas of conflict prevention, early warning and risk monitoring linked to governance and political processes or related area.

· Experience in conducting comprehensive assessments related to early warning will be an added advantage

· Experience in electoral assistance will be an added advantage

· Knowledge and understanding of the referendum process will be an added advantage

· Excellent command of written and spoken English.

· Excellent interpersonal and teamwork skills.

· Proven ability to meet deadlines and work with minimum supervision.



EVALUATION OF APPLICANTS



Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

· Responsive/compliant/acceptable; and

· Having received the highest score out of a pre-determined set of

Documents

 Tender Notice